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Construction Industry: Implementing & Tracking your Field Production

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If you work in the construction industry under the capacity of top management, financial, project management or estimating, this slideshow will help you set goals for implementing and tracking your field production. Lessons starting from culture, to estimating, accounting, job costing, field operations, reporting and what happens when you track jobs closer and report regularly.

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Construction Industry: Implementing & Tracking your Field Production

  1. 1. Tracking Your Field Production Presented by: Robert Scherer, President, TAG
  2. 2. Optimize Performance Outsourced Accounting & Software Solutions We are true construction accounting and software experts, providing critical tools, financials and reports to help you with all aspects of your construction projects.
  3. 3. Purpose: Implementing and tracking field production
  4. 4. Items to be Discussed: I. Overview I. Culture II. Estimating III.Accounting IV.Field / Operations II. Accounting & Reporting III.What happens when you track jobs closer & report regularly
  5. 5. I. Culture 1. General culture about reporting, details, etc. 2. Corporate rhythm 3. Environment of accountability 4. Starts at the top (this can mean a few things)
  6. 6. I. Estimating 1. Pricing summary breakdown 2. Detailed estimate which can be converted to a j/c budget to track against 3. Scope outline and/or summary 4. Job set-up (sheet or digital) to accounting / project administration / contracting 5. Job pre-planning meeting with field
  7. 7. I. Accounting (including job cost reporting) 1. Set up budget (and target rates if appropriate) 2. Job set up: Also set up misc. items, checklists for job (retention, certified payroll, business permits, insurance certificates, etc.) 3. Distribute and/or give access to appropriate personnel for reporting 4. Provide weekly unit reporting and monthly budget vs. actual and unit/dollar reporting* *if possible/applicable
  8. 8. I. Field / Operations 1. Review budget 2. Set goals/targets rates with field personnel 3. Plan out job logistics 1. Jobsite layout 2. Material delivery sites 3. Understanding of scope 4. Tool & equipment budget 5. Prefabrication if possible 4. Job pre-planning meeting with estimating
  9. 9. II. Accounting & Reporting
  10. 10. Project Tracking Estimate Direct Costs Indirect Cost Overhead Allocation JobCost Direct Costs Indirect Cost Overhead Allocation IncomeStatement
  11. 11. Project Tracking Direct Costs: Labor Material Equipment Subcontract General Unit Savings/Loss Hours + / - Unit + / - Hours + / - Scope and change order management Miscellaneous Avg. Cost-Unit Savings/Loss $ per hour cost $ per unit cost $ per hour cost Miscellaneous
  12. 12. Project Tracking Indirect Cost - Equipment • Depreciation – Field Equipment • Non Job-Costed Equipment Labor • Equipment Repairs/Maintenance • Equipment Supplies • Etc.
  13. 13. Indirect Cost - Labor • Depreciation – Field Vehicles • Safety Expense • Non Job-Costed Supervision Payroll • Repairs/Maintenance – Field Vehicles • Small Tools • Gas/Oil/Etc. – Field Vehicles • Cell Phones – Field Personnel • Etc.
  14. 14. Indirect Cost – Material • Depreciation – Shop Equipment • Shop Supplies • Shop Labor • Freight • Small Tools • Utilities • Etc.
  15. 15. III. What happens when you track jobs closer & report regularly: 1. Arguments (first sign of progress) 2. Scope is followed 3. More change orders 4. Problems are brought forward to management quicker 5. Shakeout in the under-performers throughout company 6. You save (at least) 5%
  16. 16. Recap: First Steps to Take • Culture: • Starts at the top • Estimating: • Detailed estimate which can be converted to a j/c budget to track against • Job pre-planning meeting with field • Accounting and Job Cost Reporting: • Set up budget (and target rates if appropriate) • Provide weekly unit reporting and monthly budget vs. actual unit/dollar reporting • Field Operations: • Set goals/targets rates with field personnel • Job pre-planning meeting with estimating
  17. 17. Thank you! Q & A

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