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Sciennes Parent Council AGM 2016

The Sciennes Parent Council's AGM on June 16, 2016, highlighted key achievements and activities from the 2015/16 school year including fundraising successes, community engagement efforts, and developments in mindfulness and health initiatives. The council reported a financial overview with a current bank balance and detailed expenditures on various school activities and programs. Discussions covered past events, challenges in participation, and future plans for clubs and communication strategies, while expressing gratitude to volunteers and staff for their contributions.

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Sciennes Parent Council Annual General Meeting June 16, 2016 I've Been Waiting for This Night This must be Thursday. I never could get the hang of Thursdays. Douglas Adams
Highlights from 2015/16 • School Street Project pilot • Playground opening, Reading Shed, Willow Tunnel. • Mindfulness at Sciennes • Rights Respecting School Award level 1 achieved • Year of Surveys: CEC parent/carer, CEC budget, CEC maths teaching, Playground, CEC street pilot, PC parent/carer, … • Communications Guidelines development and work in progress. • Making PC representative of the wider parent forum by introducing named membership for 7 Year Reps. • … If you want to go fast, go alone. If you want to go far, go together. African Proverb
Subgroup Reports Parent Council Treasury Catherine McCormack and LeeAnne Boyles I've Been Waiting for This Night Money grows on the tree of persistence. Japanese Proverb
Headlines for 2015-16 School Year Current bank balance: £4,428 Current available funds: £3,224 Annual Income : £19,961 Annual Expenditure: £16,272 Parent Council fundraising profit: £11,683
Income for School Year 2015-16 Combined net income from Parent Council (PC) and Friends of Sciennes School Trust (FSS) events & activities: £18,858 v £58,438 Last Year Key fundraising activities: •Swimathon £7,175 v £12,550 Last Year •Winter Fair £4,811 v £10,411 Last Year •Summer Fair £4,113 v £7,534 Last Year Social events: •Sports Day Tea and Coffees £29 v £132 Last Year •Two Ceilidhs £484 v £802 Last year •Two Discos £380 v £253 Last Year
Expenditure for School Year 2015-16 Combined PC and FSS expenditure  Trips and Residential Subsidies £3,062  Cycling Lessons £2,635  iPads & Cases £3,512  Swimming Lessons £850  Parent Council Club Subsidies £142  Fruit Group Subsidy £274  Healthy Eating £234  Water Cooler £274
City of Edinburgh Council Guidance •Monies are raised on understanding that they will be spent to benefit the children •Best way to manage is to get input from teaching staff on things they would like •Decision on how money is spent lies with the School Parent Council BUT Parent Council buys things the school actually wants SPTC Membership • A charity who provides help, information and support to parents and carers who want to be involved in their child's education • Membership paid for by CoE Council which provides public liability insurance for Parent Council, Chess & Football Clubs •http://www.sptc.info/about-sptc/
Treasurer Notes Accounts: The Financial Report for 2015-16 has been successfully independently reviewed - thank you to Gayle McGill for examaning the accounts. •Consolidation of Parent Council, Football and Chess Clubs •Paper copies are available this evening Going Forward: Best practice policies recommended for Parent Council, Football and Chess Clubs •receipts for expenditure •minuting of council / committee approval for large expenses •dual authorisation of online payments above a specified level Treasurer Team: •Treasurer & Co-Treasurer model has worked well •Volunteer money-counters at events have been a great help •Finally, thank you to Susan Jackson, Treasurer of FSS
Subgroup Reports Events and Fundraising Group Charlotte Herthelius I've Been Waiting for This Night We're fools whether we dance or not, so we might as well dance. Japanese Proverb
EFG meetings We had five meetings planned in at the beginning of the year. These traditionally always take place on a Monday from 19:00 until 20:30 in the school staff room 28 September 2015 26 October 2015 11 January 2016 22 February 2016 25 April 2016 Recommendation : first meeting too late and not enough meetings in the autumn
What have we done this year? • Autumn / Winter • P1 induction – new concept sub-group leaders helped • P1 towels - recommendation review cost plus find P1 parent to lead • Christmas card - recommendation review cost plus get someone trained • Crafts mornings - Back by popular demand from last year! • Christmas fair - Recommendation: decided number of lotteries in advance get students more involved in running the stalls. • Sprint / Summer • Ceilidh 1 Thursday week 3 recommendation postpone a week and run from 6:00pm-7:30pm • Ceilidh 2 Thursday week 4 recommendation postpone a week to first Thursday in February and run from 7:00pm- 8:30pm • P4-P5 Disco last Thursday in February recommendation fruit group to order fruit and small individual Haribo packs + alternative for kids that do not eat gelatine • P6-P7 Disco first Thursday in March recommendation as per P4-P5 Disco • Swimathon - Sport based fundraising recommendation fine some to run it early in the year. • Internationally themed Summer fair
What we did we not do? • In late October there is usually a Parent (wine) quiz night. It was planned to be replace by an international family evening • – cancelled due to limited time to prepare. • P1-P3 event • - lack of volunteers, appropriate even and also difficult to fit in schools schedule. • Tombola at the summer fair • – due to lack of knowledge and volunteers. • Bicycle sale at the summer fair • – due to lack of space due to dining hall extension being built at the back of the school.
How did we compare to previous years? 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2015-16 2014-15 2013-14 2012-13 2011-12
Figures broken down by event
How do we wish to thank? • All the people who have helped organise events. • All the people who have volunteered help at events . • All the staff who have help. We would in particular like to thank: Ms Angela Christie for all her hours and hours of work even when told she should stop looking at her email on Sunday nights. Mr Neil Scott and Mr John Reid for always being willing to help out and try and fulfil even the most awkward requests to move furniture or times to keep the school open. Without your help we could never have done it, so THANK YOU!
Sciennes Primary School’s Parent Council Events and Fundraising Group
EFG meetings We had five meetings planned in at the beginning of the year. These traditionally always take place on a Monday from 19:00 until 20:30 in the school staff room 28 September 2015 26 October 2015 11 January 2016 22 February 2016 25 April 2016 Recommendation : first meeting too late and not enough meetings in the autumn
What have we done this year? • Autumn / Winter • P1 induction – new concept sub-group leaders helped • P1 towels - recommendation review cost plus find P1 parent to lead • Christmas card - recommendation review cost plus get someone trained • Crafts mornings - Back by popular demand from last year! • Christmas fair - Recommendation: decided number of lotteries in advance get students more involved in running the stalls. • Sprint / Summer • Ceilidh 1 Thursday week 3 recommendation postpone a week and run from 6:00pm-7:30pm • Ceilidh 2 Thursday week 4 recommendation postpone a week to first Thursday in February and run from 7:00pm- 8:30pm • P4-P5 Disco last Thursday in February recommendation fruit group to order fruit and small individual Haribo packs + alternative for kids that do not eat gelatine • P6-P7 Disco first Thursday in March recommendation as per P4-P5 Disco • Swimathon - Sport based fundraising recommendation fine some to run it early in the year. • Internationally themed Summer fair recommendation tie in with school for theme + use supermarkets for free food.
What we did we not do? • In late October there is usually a Parent (wine) quiz night. It was planned to be replace by an international family evening • – cancelled due to limited time to prepare. • P1-P3 event • - lack of volunteers, appropriate even and also difficult to fit in schools schedule. • Tombola at the summer fair • – due to lack of knowledge and volunteers. • Bicycle sale at the summer fair • – due to lack of space due to dining hall extension being built at the back of the school.
How did we compare to previous years? 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2015-16 2014-15 2013-14 2012-13 2011-12
Figures broken down by event
How do we wish to thank? • All the people who have helped organise events. • All the people who have volunteered help at events . • All the staff who have help. We would in particular like to thank: Ms Angela Christie for all her hours and hours of work even when told she should stop looking at her email on Sunday nights. Mr Neil Scott and Mr John Reid for always being willing to help out and try and fulfil even the most awkward requests to move furniture or times to keep the school open. Without your help we could never have done it, so THANK YOU!
Subgroup Reports Clubs Tim Pask I've Been Waiting for This Night Instruction in Youth is like engraving in stone. Moroccan Proverb
Sciennes Parent Council Clubs 2016
Highlights • Twenty active clubs • Four sports • Sixteen cultural • Four new clubs • All keen to continue next year • Communication
Plans • New clubs wanting to start • e.g. knitting, shinty, waterpolo • Continue to refine communications • Co-ordinate with Active Schools • Make contact with other schools • Accommodation
Subgroup Reports Football Conrad Graham I've Been Waiting for This Night Some think football is a matter of life and death. I assure you, it’s much more serious than that. Bill Shankly
Sciennes Primary School Football Club (SPSFC) Parent Council AGM Report 2016 Don’t believe everything you see
SPSFC Report Card 2015-2016 Administration Equipment Facilities Finances Coaching Membership Achievements Some interesting information about the football club
Sciennes Football Club Achievements There’s more to this club than meets the eye
Andrew Leitch Murray Edgar Daniel Ruckley Hector James Isobel Young Olivia Young Cyrus Hesketh Seymour Salman Rose Shanks Flora Suzanne Halliday Jack McNeill Laurence Evans Isaac Wester Evans Zachary Thomson Evie Caldwell Matthew Rodger Caldwell Ailsa Selkirk Morrison Rose Margaret Newman Robert Archie Newman Isla Newman Isla Griffith Joshua Ly Emma Chloe Mitchell Declan John-George Hutchison Eilidh Stewart Calum Stewart Zachary Rosenthal Kieran James Glass Tihomir Spadavecchia Natalia Spadavecchia Jamie Maguire Gordon Sammon Min- Gyu Ahn Amelie Campbell Ruari Hewat Sorley Scott Ali Shippey Roscoe John McGrath ODriscollHenry Marshall Eric Marshall Ben Gerayer Allan Smyth Liam Scott McConnell Sergi Mackinlay Vich Aidan Michael Davis Santosh Joseph Rowe Joseph Eric Robertson Ewan Mark Hutchinson Josh Boyle Finn Boyle Luke Boyle Gulliver Gustaf Arango Herthelius Alice Lucia Arango Herthelius Alasdair Shirridan Manow Drysdale Minnie Dorcas Stephenson Isla Croft Hamish Ian Croft Atreya Subr Matthew John RossSaul Bronek Sztor Finlay Cadger Henry George Millar Eoin Millar Louis Mackintosh Samuel Logan Bartlett Daniel Moore Matthew Peter Jackson Thomas Edward Hossell Theodore Anthony George Montgomery Anthony Euan Angus Westwater Andrew John Luigi Matrundola Stephen Ernest Tiplady Oliver Dimeck Ryan Colin Buckley Caitlin Olivia Buckley Aden Gibbs Ciaran Cortes Calder Archie Iain Alexander Mackintosh Cai McEwan Gruffydd McEwan Yiming Zhong Johannes Birdsall Christopher James Keerie Jack Thomas Harvey Mackintosh Rayan Ahmed Cate McCormack Sean Irvine McCormack Josh Chalmers Fraser Cadell Hannah Cadell Dylan Francis Daunt Josh Daunt Fraser James McCluskey Jonathan Ellen Sean Ellen Alejandro Valdez Saez Rachel Catherine Allan Benjamin Ross Fraser Thomas Lyons Aidan Andi Edward Melvin David Robert Kernohan Josephine Toye Cameron William Marshall David Campbell Richardson Samuel Macnamara Max Marsh Lyall David Hugh Ferguson Daniel Hogg Matthew Marshall Nikolai Chaim CVORO Kretzschmar Reuben Cvoro Kretzschmar Alba Tenesa Navarro Pere Tenesa Navarro Christopher Rae Matthew Rae Catherine McKendrick Catherine McKendrick Andrew McKendrick Poppy Urquhart Pixie Urquhart Lucy Elizabeth Beeston Emil Griffin Oscar Franklin Low Griffin Jemimah Ward Rebecca Peacock Angus Peacock Finlay Roeleveld Chirag Shetty Ian Treanor McCann Caspar Edmund Bereton Ward Toby Every John Ward Boris Edwin Charles Winkler Claude Winkler Iain Grant Nelson James Allan James Young Lucas Dougan Benedict William Charles Dougan Harriet Rachel Frances Lloyd-Healy Samuel Lloyd-Healy Thomas MacKinnon Bird Thomas MacKinnon Bird Angus Wright Michael Gallacher James Gallacher Carys Lee Gillespie Ellen Maclean Manu Silverton Benjamin Risi Elliot Mitchell Ella Winskel Molly Bo Grace Gow Muhammad Hamza Dar Seumas Alasdair Cross Muhammad Zaid Dar Jay Aitken Johannesson Samuel Jeffrey KetlandManjul Kharel Alexander Watson Robertson Isla Robertson Louis Jean-Pierre Renwick Tomos Llyr Hunt Osian Harri Hunt Ching Long Leung Sean Ray Garotti Harry Johnston Blewitt Rory James Anderson Phoebe Hermione Graham Matthew Nunn Camille Roquillas-Reid Layla Aria Norrie Scarlett Allegra Norrie Alfie Cawston Saul Jervis Seumas Dunnett Morgan Fraser-Galloway Lexie Sheehan Sid Albert Jeffery Cameron Clark Pablo Spinks-Portero Giorgia Badalamenti Chloe Poppy Rough Benjamin Joseph Smith Stirling Hare Gavin Hare Liston Swaney Arthur Machlan Arthur Daniel Robert Hart Cameron Stuart Edgar Sarah Itogawa Cole Elliot Turnbull Joonsung Moon Finlay Hunter Rui Alexander George Hunter Anton Sigurdarson Ivy Isobel Campbell Sorla Frances Banyard Bain Samuel Shannon Sophie Turnbull Delphy Bird Anshuman Gour Emma Mitchell Lewis Mitchell Rebecca Murray Melissa Moore Cameron Buchanan Johnnie Leo Gibson Hawkes-Cumming Max Richard Harvey Hawkes-Cumming Faye Mary Turpie Laird Abdul Sami Chaudhry Cameron Bain Dan Falconer Erin Niamh Sheehan Sciennes Football Club Hall of Fame 2015-2016 Any Questions?
Subgroup Reports Communications Tanya Boughtflower I've Been Waiting for This Night When you say one thing, the clever person understand three. Chinese Proverb
Comms Group - Achievements • Drafted Parent Rep Email Policy • Introduced Weekly Bulletins • Put out 2 Newsletters • Started on Integrated Comms plan • Surveys! • Cost of the School Year • Website
Comms Group – Moving Forward • Align PC website with School’s new website • Investigate platforms like Mail Chimp for weekly bulletins • Assist Year Reps with Communication • Continue with Class Reps • Recruit new members
Subgroup Reports Health and Wellbeing Fiona Denvir I've Been Waiting for This Night A merry heart doeth good like a medicine, but a broken spirit drieth the bones. Proverbs 17:22
Health and Wellbeing in 2015/16 • Emotional and Mental Health evenings - 45 each session • Mindfulness Pawsb - p6, p3 - rollout for all classes next year - homework tasks • Resources for parents and children • Mindfulness course for p1's written • Helen Anderson (PSA) trained in Relax Kids - delivers lessons P1's and p2's - established a new after school club • two mindfulness sessions for parents • £1300 secured for resources
Next Steps • Establish the parent/pupil library resource • Sapere Philosophy course • Whole school roll out
Subgroup Reports Eco Phoebe Cochrane I've Been Waiting for This Night No man fears what he has seen grow. African Proverb
P3 and the raised beds • Involving P3 children in looking after the area behind the huts where we have 3 raised beds and a greenhouse. • Every P3 child has a session in the raised beds area or in the strip of land opposite the school. • We work with P3s as it fits most closely with their curriculum.
Autumn Term • Harvesting what had been planted the previous year • Raking up leaves and jumping on the compost heap • Planting garlic Spring term • Planting potatoes and beans in the raised beds. • Keeping the area weeded. Summer term • Planting flowers in the ‘nature strip’. • Weeding the raised beds.
Planting with other year groups • All P1s given opportunity to plant spring or summer plants in planters/tyres at the front of the school • All P2s given opportunity to plant spring bulbs (re-plant from last year) or seeds • Midway with P4s: Strawberries in vertical planters (donated) Runner beans climbing up hazel lean-to Late summer flowering climbing annuals (donated) • Hazel rods donated by Rangers at Hermitage of Braids • Vertical planters built from salvaged materials
Other • Helped the eco-reps to make their display board. • Second-hand uniform sales – four were held over the year. • Family-friendly feeder ride for Pedal on Parliament.
Subgroup Reports Fruit James Chow I've Been Waiting for This Night Give an apple to the little ones, a book to the old. Sicilian Proverb
• Wonderful group of volunteers. • Average cost this year of £7.22 per pupil. Estimated 64% (361) parents supported the group. • During the 28 Fridays we provided: Strawberries, green and black grapes, oranges, carrots, red peppers, cucumbers, plums, peaches, nectarines, mandarins, blueberries, bananas, cherry tomatoes, pears, cantaloupes, red apples and raspberries. • Lunchtime fruit at school meals 1/10 kids chose fruit. For Fridays fruit we provide 29 trays and on average we get 1 and half trays back so it is possible that without other choices, the kids are taking more fruit on a Friday than they would typically chose at lunchtime. • The after school club SASCS took the remaining fruit so there was no waste and again another opportunity for the children to have fruit. • Social Media / Marketing We developed a colourful logo and some stickers to raise the profile of the group among the parents. • Since 30th Sept 2015 we now have the a Facebook Group https://www.facebook.com/thefruitgroup • Conclusion I would suggest we ask parents to donate £10 for the next school year, have a presence at the school fair and increase awareness of our FaceBook pages to let parents see what their kids are getting. I also wish the next leader all the best.
Subgroup Reports Buildings and Facilities Laura Bird I've Been Waiting for This Night Do good, then throw it into the sea. Arab Proverb
Buildings & Facilities Group
Playground Improvement Stages agreed by Parent Council in 2014 ●Phase 1 – introduce loose parts  ●Phase 2 – improve existing playground  ●Phase 3 – enlarge playground ….?
Playground Improvement Phase 3 why now? ●We still only have 2sqm per child – well short of recommended 7sqm ●Two big opportunities in 2017 ●City of Edinburgh Council 'School Streets' pilot winds up. Both the school and the council would like School Streets to be a permanent success ●The Royal Hospital for Sick Children is moving, for the first time in 122 years, to Craigmillar
What next? ●We are looking at three options: ●1 Modest –Improve links between the school playground and woodland strip –Better traffic engineering to slow vehicles –Better signage to reinforce School Streets –But no extra space ●2 Compromise –Reduce motor vehicle traffic to a one way street
What next? – cont. ●2 Compromise –More land for the playground and/or woodland strip ●3 The Full Monty –Close road to motor vehicles –Just a cycle and pedestrian path through –Maximise space available for play, recreation and outdoor learning
Action Stages ●1 Feasibility Study – the technical stuff –Includes traffic engineering, underground services, lighting, planning and conservation –Costings ●2 Design –The vision –Community engagement ●3 Project delivery
Next steps – summer 2016 ●Using RIBA procurement pro formas ●Ask five approved contractors to quote for feasibility study ●Research funding opportunities to pay for the feasibility study ●Appoint a suitable practice
Other stuff ●Also on the Buildings & Facilities Group agenda are: –Toilets –Windows –Gardening and ongoing playground improvements – & suggestions welcome
What can parents do to help?
School Reports Head Teacher Report Alison Noble I've Been Waiting for This Night A teacher is better than two books. German Proverb
Because I’m happy…..2016  Parent Council  Events and Fundraising  Health & Wellbeing  Eco  Outdoor Learning  Parental Engagement  1:5 Raising Awareness of Child Poverty  Rights Respecting School  1+2 Languages  Science  Patron of Reading  Active Maths  Digital Learning  Health & Wellbeing
Imagine….. 2016 – 2017  Parent Council Action Plan  School Improvement Plan  School community partnerships  How Good Is Our School ? 4  National Improvement Framework  Enhancing and enriching learning  Ensuring our vision becomes a reality  Believe ◊Achieve We will create an excellent educational environment of the highest quality which:  Provides children with the necessary skills for life: Justice, Compassion and Integrity  Values and respects each individual  Works in partnership for the good of all
School Reports Finance Angela Christie I've Been Waiting for This Night Little and often fills the purse. German Proverb
Description LY Actual Spend LY Budget Underspend/ Overspend CY Budget Office Staff 59,696 60,274 578 55871 Teaching Staff 1,283,760 1,318,436 34676 1,362,695 Pupil Support Assistants 161,814 177,652 15838 176983 Resources Efficiency Savings Carry Forward 60,288 17,450 45160} 17,450 26,113} -23915 45,607 16,680 27,176
Parent Council Survey Summary and Results Colin Sim I've Been Waiting for This Night If all men pulled in the same direction, the world would topple over. Yiddish Proverb
Sciennes Parent Council Survey of parents and carers 2016 Outline of results Sciennes Parent Council Survey 2016
Survey gives perception of parents and carers May not be views you agree with, but it is the parent’s voice Parents want changes When it comes to changes suggested – believe, achieve Sciennes Parent Council Survey 2016
Part One • Survey background, results plan and next steps • Participation • Volunteering • One big idea • Fundraising and how money is spent • Clubs • Questions and comments Part Two – clear changes desired • Out of school care • Questions and comments Sciennes Parent Council Survey 2016
Survey background • Survey developed by various Parent Council members over last eight months • Thanks to Kristel for finalising • Emails, reminders, websites, newsletter to promote • Issued online for two weeks. Closed Monday Sciennes Parent Council Survey 2016
Survey background • Paper option – no responses • Survey designed so not all questions shown to everyone as dependent on previous answer, and questions could be skipped • Please note that numbers answering a question will vary in results going to see • No negative comments made on survey itself “This survey demonstrates the right way for the Parent Council to operate, getting data and acting on it in the best interest of the children. “ Sciennes Parent Council Survey 2016
Survey reporting and next steps • Initial outline of headline results today – might be changes to figures shown • Analysis of open text comments and detailed findings needed • Detailed report for next year’s parent council – no publication just now • Initial thank you email to parents • Publication for all parents • Action planning • May split into topics to help action planning – such as discussion groups on next steps.Sciennes Parent Council Survey 2016
At last the RESULTS Sciennes Parent Council Survey 2016
Participation • 222 responses • 184 full, 38 partial (some may be nearly blank) • Slightly higher than 2013 parent council survey (212) • Slightly higher than this year’s school survey (209) • Higher participation than usual for online survey • Parents responding have over 290 children at Sciennes – that’s 45% of pupils • REPRESENTATIVE OF PARENT VOICE Sciennes Parent Council Survey 2016
Broadly spread across pupil years 0 5 10 15 20 25 30 35 40 45 Primary 1 Primary 2 Primary 3 Primary 4 Primary 5 Primary 6 Primary 7 Prefer not to say 43 38 45 42 43 41 33 6 Sciennes Parent Council Survey 2016 One in eight new to Sciennes this year
Participation • BUT – what do the missing 55% of parents who did not take part think – and why did they not participate? • 277 individual comments throughout – many very thoughtful and ideas for change, improvement and action • Not going into comments today Sciennes Parent Council Survey 2016
Volunteering Sciennes Parent Council Survey 2016
Volunteering Sciennes Parent Council Survey 2016 •60%had volunteered in the past year • 40% would join a volunteer bank • 40% no, 20% don’t know • 13 would be new volunteers • ie of those who would join a volunteer bank, they have not volunteered in past year • In p7, there are 5 volunteers who will be leaving….and of those new to school this year, just 5 have volunteered • But another 5 new to school would join a volunteer bank Action? – look at developing volunteering strategy to attract, retain and reward volunteers, set up volunteer bank
One change or improvement Sciennes Parent Council Survey 2016
One change or improvement • Key question near end of survey for parent ideas • 74 comments • No clear one big idea or issue • Lots of very thoughtful responses raising many topics that need consideration • Also over 200 comments in other topic comment questions Action – detailed analysis and reporting then action plan to respond on each comment and themes Sciennes Parent Council Survey 2016
Fundraising and how money raised is spent Sciennes Parent Council Survey 2016
Fundraising and how money raised is spent Agree 82% Disagree 10% Don't know 8% Sciennes Parent Council Survey 2016 Do you agree with how the money raised through fundraising has been allocated and spent? BUT only 23 % strongly agree
Fundraising and how money raised is spent • 70 comments on fundraising and spend – second highest area • Very mixed views on priorities • Often conflicting rather than common view • Eg subsidies or ipads - one comment may support the next may disagree strongly Sciennes Parent Council Survey 2016
Fundraising and how money raised is spent • Playground remains divisive and has impacted fundraising support even amongst current volunteers • Many suggestions for change – from fundraising activities to funding priority • Key area for parent council to consider – such as need to improve parent commitment and support to what is being fundraised for Sciennes Parent Council Survey 2016
Clubs Sciennes Parent Council Survey 2016
92% say clubs are important Sciennes Parent Council Survey 2016 59% 33% 3% 0% 5% Very important Important Not important Not at all important Don’t know or does not apply to me or do not wish to answer
How important variety of clubs were Note – don’t knows removed 96% 91% 79% 90% 4% 9% 21% 10% 0% 20% 40% 60% 80% 100% 120% Sports Music Languages Other Important Not important Sciennes Parent Council Survey 2016
How satisfied with variety of clubs Note – don’t knows removed Sciennes Parent Council Survey 2016 90% 70% 83% 94% 10% 30% 17% 6% 0% 20% 40% 60% 80% 100% 120% Sports Music Languages Other Satisfied Dissatisfied
Clubs • Music is key area for development • 21% gap between importance and satisfaction • But even sports, the most important type of club, has significant gap between very satisfied at 27% to very important at 47% • Nearly 50 comments and suggestions on clubs • Key issue for clubs coming up Sciennes Parent Council Survey 2016
Questions on findings so far? Sciennes Parent Council Survey 2016
Out of school care Main part of survey THE key issue for change Sciennes Parent Council Survey 2016
Context • Sciennes is the biggest council primary school in Edinburgh (and 9th largest in Scotland) • Dining hall extension at Sciennes opens in August • City of Edinburgh Council: • has childcare development role • aims to have breakfast clubs in all primary school who want one • policies on e.g. cost of school day and equalities • Planning and managing out of school care provision and clubs is complex – not just something for school only Sciennes Parent Council Survey 2016
Out of school care now • 45% use out of school care • Main providers are SASCS (Sciennes After School Care Scheme) and then unpaid help • 14% on SASCS waiting list Sciennes Parent Council Survey 2016
Out of school care now Currently do you use any clubs run by parent council or active schools as a way to provide out of school care? How many said yes? Sciennes Parent Council Survey 2016
Out of school care now 41% • use clubs and active schools for care • Key issue – if out of school care increased need to manage impact on clubs (and other providers) Sciennes Parent Council Survey 2016
Of those who use/would use out of school care How many said they want to see an increase in AFTER school care? Sciennes Parent Council Survey 2016
Increased after school care 44% That’s 88 parents for 126 pupils Sciennes Parent Council Survey 2016
Perceived number of pupils by day for more after school care Sciennes Parent Council Survey 2016 71 75 59 62 38 0 10 20 30 40 50 60 70 80 Monday Tuesday Wednesday Thursday Friday
Of those who use/would use out of school care How many said they would like to see a BREAKFAST CLUB? Sciennes Parent Council Survey 2016
Breakfast club 36% That’s 65 parents for 92 pupils Sciennes Parent Council Survey 2016
Perceived number of pupils by day for breakfast club Sciennes Parent Council Survey 2016 55 67 50 63 36 0 10 20 30 40 50 60 70 80 Monday Tuesday Wednesday Thursday Friday
Out of school care factors • The one most important factor in choosing this out of school care: • 46% availability of times you require childcare • 31% quality of service • Of those parents not interested in out of school care, the one main reason is: • 70% do not require childcare as own family provide Sciennes Parent Council Survey 2016
Impact of better out of school care What difference would increased out of school care make to your family? • 53% say an increase in work hours or study times (54 parents) • 32% improved care arrangement (32 parents) Sciennes Parent Council Survey 2016
Out of school care comments • 53 comments made – most seeking improvements • Range of comments and suggestions: • waiting list is for years • Flexibility and links to use of other clubs • timings for clubs (term start, time when on) • use other nearby buildings • suggestion for a 30 minute club for primary 1 and 2 to cover 2.50-3.20pm waiting time Sciennes Parent Council Survey 2016
Out of school care comments “I am struggling to keep working due to a lack of before school care” “Please encourage the school to take the breakfast club seriously. Sciennes is one of the few schools left who do not provide this care. My wife is considering not working if we can not find a solution. Sciennes should be offering a service. Breakfast clubs are not just about feeding kids but about quality child care too.” Sciennes Parent Council Survey 2016
Out of school care comments • “was shocked to be told that it wasn't even worth putting my child on the waiting list for a Tuesday at the start of P4, as a place was unlikely to become available before he left the school! It felt very unwelcoming” “Please please please increase capacity of the after school club” Sciennes Parent Council Survey 2016
The end: Questions and comments Key statistics on out of school care reminder: 126 pupils would use increased after school care 92 pupils would use a breakfast club Sciennes Parent Council Survey 2016
Parent Council Governance Constitution amendments I've Been Waiting for This Night A beautiful thing is never perfect. Egyptian Proverb
Remit Bring PC Constitution from AGM June 2014 in line with the recommendations from SPTC while maintaining the ethos of the current one. • Membership and Quorum • Clarifications • Updates One head cannot hold all wisdom. African Proverb
Membership of PC • The membership of the Council will be a minimum of seven parents of children attending the school plus three staff members including the Head Teacher and Business Manager. The maximum size is twenty, of whom seventeen will be parents. The membership of the Council should be drawn from volunteers from the Parent Forum and staff of the school. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected in order to: – help ensure best representation of each year group within the school – help ensure best representation of the diversity within the school Should these methods fail to ensure the number of volunteers is within the limits set by the constitution lots will be drawn. The membership of the Council should be drawn from as wide a cross section of parents as is possible including each year group and should be as representative of the makeup of the pupil population as possible. The membership of the Council should also reflect the range of activities which are carried out by any sub groups (see Section 7). Where there are significantly large or longterm sub groups there should be an appropriate level of representation on the Council. • There is no maximum length of term for membership of the Council but the Council should aim to ensure that there are new members identified at each Annual General Meeting. • Designated roles for every PC member. Elected role bearers: Chair, Vice Chair, Treasurer (this post may be shared but only has one vote), EFG Chair (=4) Named representative from each year group (=7) Subgroup convenors or representatives (=8 at the moment) Total: 19, with quorum of 8 (roughly 40%) - Remove maximum of 20 to allow flexibility. - Quorum set as 40% of the voting members. • Limited Terms: Individuals are appointed to roles for a one year term, and may hold a voting position on PC for up to 3 years. After 3 years as voting member in PC they will be non-voting members of PC for at least 1 year. Currently Proposed No man can paddle two canoes at the same time. African Proverb
Amendments • Added note on Decision Making: For decisions that affect the whole school, feedback from the whole parent forum will be sought. Decisions about spending incidental amounts on various things can be decided by the PC. • Added note on PVG coordinator: PC appoints a PVG coordinator. In bad things be slow. In good things be fast. Afghan Proverb
Parent Council 2016/17 Election of Office Bearers Appointment of Members I've Been Waiting for This Night However long the day, the evening will come. Irish Proverb
• Chair • Vice Chair • EFG Convener and Co-convener • Treasurer and Co-treasurer Election Fall seven times. Stand up eight. Japanese Proverb
Appointments • Year Reps: P1: P2: Rosa Portero P3: Emma Urquart P4: Mary Ross P5: P6: L-J Stewart P7: Mary Kernohan To be willing is half the task. Armenian Proverb • Subgroup conveners • Clubs: Tim Pask (cont) - PVG Coordinator: Morven Cadell • Football: Conrad Graham (cont) • Eco: Kirsten Unger • HWB: Fiona Denvir (cont) • B&F: Laura Bird (cont) • Communications: TBC • Fruit: TBC • Chess: TBC
Coming up: Sciennes 125 or 5QC The Heart that loves is always young. Greek Proverb Where there is wool, there is happiness. Danish Proverb Coffee was only a way of stealing time that should by rights belong to yours slightly older self. Terry Pratchett
Parent Council 2015/16 Thank you! Smile for the Camera and see you all in the Dining Hall I've Been Waiting for This Night All’s well that ends well. John Haywood

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Sciennes Parent Council AGM 2016

  • 1.
    Sciennes Parent Council AnnualGeneral Meeting June 16, 2016 I've Been Waiting for This Night This must be Thursday. I never could get the hang of Thursdays. Douglas Adams
  • 2.
    Highlights from 2015/16 •School Street Project pilot • Playground opening, Reading Shed, Willow Tunnel. • Mindfulness at Sciennes • Rights Respecting School Award level 1 achieved • Year of Surveys: CEC parent/carer, CEC budget, CEC maths teaching, Playground, CEC street pilot, PC parent/carer, … • Communications Guidelines development and work in progress. • Making PC representative of the wider parent forum by introducing named membership for 7 Year Reps. • … If you want to go fast, go alone. If you want to go far, go together. African Proverb
  • 3.
    Subgroup Reports Parent CouncilTreasury Catherine McCormack and LeeAnne Boyles I've Been Waiting for This Night Money grows on the tree of persistence. Japanese Proverb
  • 4.
    Headlines for 2015-16School Year Current bank balance: £4,428 Current available funds: £3,224 Annual Income : £19,961 Annual Expenditure: £16,272 Parent Council fundraising profit: £11,683
  • 5.
    Income for SchoolYear 2015-16 Combined net income from Parent Council (PC) and Friends of Sciennes School Trust (FSS) events & activities: £18,858 v £58,438 Last Year Key fundraising activities: •Swimathon £7,175 v £12,550 Last Year •Winter Fair £4,811 v £10,411 Last Year •Summer Fair £4,113 v £7,534 Last Year Social events: •Sports Day Tea and Coffees £29 v £132 Last Year •Two Ceilidhs £484 v £802 Last year •Two Discos £380 v £253 Last Year
  • 6.
    Expenditure for SchoolYear 2015-16 Combined PC and FSS expenditure  Trips and Residential Subsidies £3,062  Cycling Lessons £2,635  iPads & Cases £3,512  Swimming Lessons £850  Parent Council Club Subsidies £142  Fruit Group Subsidy £274  Healthy Eating £234  Water Cooler £274
  • 7.
    City of EdinburghCouncil Guidance •Monies are raised on understanding that they will be spent to benefit the children •Best way to manage is to get input from teaching staff on things they would like •Decision on how money is spent lies with the School Parent Council BUT Parent Council buys things the school actually wants SPTC Membership • A charity who provides help, information and support to parents and carers who want to be involved in their child's education • Membership paid for by CoE Council which provides public liability insurance for Parent Council, Chess & Football Clubs •http://www.sptc.info/about-sptc/
  • 8.
    Treasurer Notes Accounts: The FinancialReport for 2015-16 has been successfully independently reviewed - thank you to Gayle McGill for examaning the accounts. •Consolidation of Parent Council, Football and Chess Clubs •Paper copies are available this evening Going Forward: Best practice policies recommended for Parent Council, Football and Chess Clubs •receipts for expenditure •minuting of council / committee approval for large expenses •dual authorisation of online payments above a specified level Treasurer Team: •Treasurer & Co-Treasurer model has worked well •Volunteer money-counters at events have been a great help •Finally, thank you to Susan Jackson, Treasurer of FSS
  • 9.
    Subgroup Reports Events andFundraising Group Charlotte Herthelius I've Been Waiting for This Night We're fools whether we dance or not, so we might as well dance. Japanese Proverb
  • 10.
    EFG meetings We hadfive meetings planned in at the beginning of the year. These traditionally always take place on a Monday from 19:00 until 20:30 in the school staff room 28 September 2015 26 October 2015 11 January 2016 22 February 2016 25 April 2016 Recommendation : first meeting too late and not enough meetings in the autumn
  • 11.
    What have wedone this year? • Autumn / Winter • P1 induction – new concept sub-group leaders helped • P1 towels - recommendation review cost plus find P1 parent to lead • Christmas card - recommendation review cost plus get someone trained • Crafts mornings - Back by popular demand from last year! • Christmas fair - Recommendation: decided number of lotteries in advance get students more involved in running the stalls. • Sprint / Summer • Ceilidh 1 Thursday week 3 recommendation postpone a week and run from 6:00pm-7:30pm • Ceilidh 2 Thursday week 4 recommendation postpone a week to first Thursday in February and run from 7:00pm- 8:30pm • P4-P5 Disco last Thursday in February recommendation fruit group to order fruit and small individual Haribo packs + alternative for kids that do not eat gelatine • P6-P7 Disco first Thursday in March recommendation as per P4-P5 Disco • Swimathon - Sport based fundraising recommendation fine some to run it early in the year. • Internationally themed Summer fair
  • 12.
    What we didwe not do? • In late October there is usually a Parent (wine) quiz night. It was planned to be replace by an international family evening • – cancelled due to limited time to prepare. • P1-P3 event • - lack of volunteers, appropriate even and also difficult to fit in schools schedule. • Tombola at the summer fair • – due to lack of knowledge and volunteers. • Bicycle sale at the summer fair • – due to lack of space due to dining hall extension being built at the back of the school.
  • 13.
    How did wecompare to previous years? 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2015-16 2014-15 2013-14 2012-13 2011-12
  • 14.
  • 15.
    How do wewish to thank? • All the people who have helped organise events. • All the people who have volunteered help at events . • All the staff who have help. We would in particular like to thank: Ms Angela Christie for all her hours and hours of work even when told she should stop looking at her email on Sunday nights. Mr Neil Scott and Mr John Reid for always being willing to help out and try and fulfil even the most awkward requests to move furniture or times to keep the school open. Without your help we could never have done it, so THANK YOU!
  • 16.
    Sciennes Primary School’sParent Council Events and Fundraising Group
  • 17.
    EFG meetings We hadfive meetings planned in at the beginning of the year. These traditionally always take place on a Monday from 19:00 until 20:30 in the school staff room 28 September 2015 26 October 2015 11 January 2016 22 February 2016 25 April 2016 Recommendation : first meeting too late and not enough meetings in the autumn
  • 18.
    What have wedone this year? • Autumn / Winter • P1 induction – new concept sub-group leaders helped • P1 towels - recommendation review cost plus find P1 parent to lead • Christmas card - recommendation review cost plus get someone trained • Crafts mornings - Back by popular demand from last year! • Christmas fair - Recommendation: decided number of lotteries in advance get students more involved in running the stalls. • Sprint / Summer • Ceilidh 1 Thursday week 3 recommendation postpone a week and run from 6:00pm-7:30pm • Ceilidh 2 Thursday week 4 recommendation postpone a week to first Thursday in February and run from 7:00pm- 8:30pm • P4-P5 Disco last Thursday in February recommendation fruit group to order fruit and small individual Haribo packs + alternative for kids that do not eat gelatine • P6-P7 Disco first Thursday in March recommendation as per P4-P5 Disco • Swimathon - Sport based fundraising recommendation fine some to run it early in the year. • Internationally themed Summer fair recommendation tie in with school for theme + use supermarkets for free food.
  • 19.
    What we didwe not do? • In late October there is usually a Parent (wine) quiz night. It was planned to be replace by an international family evening • – cancelled due to limited time to prepare. • P1-P3 event • - lack of volunteers, appropriate even and also difficult to fit in schools schedule. • Tombola at the summer fair • – due to lack of knowledge and volunteers. • Bicycle sale at the summer fair • – due to lack of space due to dining hall extension being built at the back of the school.
  • 20.
    How did wecompare to previous years? 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 2015-16 2014-15 2013-14 2012-13 2011-12
  • 21.
  • 22.
    How do wewish to thank? • All the people who have helped organise events. • All the people who have volunteered help at events . • All the staff who have help. We would in particular like to thank: Ms Angela Christie for all her hours and hours of work even when told she should stop looking at her email on Sunday nights. Mr Neil Scott and Mr John Reid for always being willing to help out and try and fulfil even the most awkward requests to move furniture or times to keep the school open. Without your help we could never have done it, so THANK YOU!
  • 23.
    Subgroup Reports Clubs Tim Pask I'veBeen Waiting for This Night Instruction in Youth is like engraving in stone. Moroccan Proverb
  • 25.
  • 26.
    Highlights • Twenty activeclubs • Four sports • Sixteen cultural • Four new clubs • All keen to continue next year • Communication
  • 27.
    Plans • New clubswanting to start • e.g. knitting, shinty, waterpolo • Continue to refine communications • Co-ordinate with Active Schools • Make contact with other schools • Accommodation
  • 28.
    Subgroup Reports Football Conrad Graham I'veBeen Waiting for This Night Some think football is a matter of life and death. I assure you, it’s much more serious than that. Bill Shankly
  • 29.
    Sciennes Primary School FootballClub (SPSFC) Parent Council AGM Report 2016 Don’t believe everything you see
  • 30.
    SPSFC Report Card2015-2016 Administration Equipment Facilities Finances Coaching Membership Achievements Some interesting information about the football club
  • 31.
    Sciennes Football ClubAchievements There’s more to this club than meets the eye
  • 32.
    Andrew Leitch Murray Edgar Daniel Ruckley HectorJames Isobel Young Olivia Young Cyrus Hesketh Seymour Salman Rose Shanks Flora Suzanne Halliday Jack McNeill Laurence Evans Isaac Wester Evans Zachary Thomson Evie Caldwell Matthew Rodger Caldwell Ailsa Selkirk Morrison Rose Margaret Newman Robert Archie Newman Isla Newman Isla Griffith Joshua Ly Emma Chloe Mitchell Declan John-George Hutchison Eilidh Stewart Calum Stewart Zachary Rosenthal Kieran James Glass Tihomir Spadavecchia Natalia Spadavecchia Jamie Maguire Gordon Sammon Min- Gyu Ahn Amelie Campbell Ruari Hewat Sorley Scott Ali Shippey Roscoe John McGrath ODriscollHenry Marshall Eric Marshall Ben Gerayer Allan Smyth Liam Scott McConnell Sergi Mackinlay Vich Aidan Michael Davis Santosh Joseph Rowe Joseph Eric Robertson Ewan Mark Hutchinson Josh Boyle Finn Boyle Luke Boyle Gulliver Gustaf Arango Herthelius Alice Lucia Arango Herthelius Alasdair Shirridan Manow Drysdale Minnie Dorcas Stephenson Isla Croft Hamish Ian Croft Atreya Subr Matthew John RossSaul Bronek Sztor Finlay Cadger Henry George Millar Eoin Millar Louis Mackintosh Samuel Logan Bartlett Daniel Moore Matthew Peter Jackson Thomas Edward Hossell Theodore Anthony George Montgomery Anthony Euan Angus Westwater Andrew John Luigi Matrundola Stephen Ernest Tiplady Oliver Dimeck Ryan Colin Buckley Caitlin Olivia Buckley Aden Gibbs Ciaran Cortes Calder Archie Iain Alexander Mackintosh Cai McEwan Gruffydd McEwan Yiming Zhong Johannes Birdsall Christopher James Keerie Jack Thomas Harvey Mackintosh Rayan Ahmed Cate McCormack Sean Irvine McCormack Josh Chalmers Fraser Cadell Hannah Cadell Dylan Francis Daunt Josh Daunt Fraser James McCluskey Jonathan Ellen Sean Ellen Alejandro Valdez Saez Rachel Catherine Allan Benjamin Ross Fraser Thomas Lyons Aidan Andi Edward Melvin David Robert Kernohan Josephine Toye Cameron William Marshall David Campbell Richardson Samuel Macnamara Max Marsh Lyall David Hugh Ferguson Daniel Hogg Matthew Marshall Nikolai Chaim CVORO Kretzschmar Reuben Cvoro Kretzschmar Alba Tenesa Navarro Pere Tenesa Navarro Christopher Rae Matthew Rae Catherine McKendrick Catherine McKendrick Andrew McKendrick Poppy Urquhart Pixie Urquhart Lucy Elizabeth Beeston Emil Griffin Oscar Franklin Low Griffin Jemimah Ward Rebecca Peacock Angus Peacock Finlay Roeleveld Chirag Shetty Ian Treanor McCann Caspar Edmund Bereton Ward Toby Every John Ward Boris Edwin Charles Winkler Claude Winkler Iain Grant Nelson James Allan James Young Lucas Dougan Benedict William Charles Dougan Harriet Rachel Frances Lloyd-Healy Samuel Lloyd-Healy Thomas MacKinnon Bird Thomas MacKinnon Bird Angus Wright Michael Gallacher James Gallacher Carys Lee Gillespie Ellen Maclean Manu Silverton Benjamin Risi Elliot Mitchell Ella Winskel Molly Bo Grace Gow Muhammad Hamza Dar Seumas Alasdair Cross Muhammad Zaid Dar Jay Aitken Johannesson Samuel Jeffrey KetlandManjul Kharel Alexander Watson Robertson Isla Robertson Louis Jean-Pierre Renwick Tomos Llyr Hunt Osian Harri Hunt Ching Long Leung Sean Ray Garotti Harry Johnston Blewitt Rory James Anderson Phoebe Hermione Graham Matthew Nunn Camille Roquillas-Reid Layla Aria Norrie Scarlett Allegra Norrie Alfie Cawston Saul Jervis Seumas Dunnett Morgan Fraser-Galloway Lexie Sheehan Sid Albert Jeffery Cameron Clark Pablo Spinks-Portero Giorgia Badalamenti Chloe Poppy Rough Benjamin Joseph Smith Stirling Hare Gavin Hare Liston Swaney Arthur Machlan Arthur Daniel Robert Hart Cameron Stuart Edgar Sarah Itogawa Cole Elliot Turnbull Joonsung Moon Finlay Hunter Rui Alexander George Hunter Anton Sigurdarson Ivy Isobel Campbell Sorla Frances Banyard Bain Samuel Shannon Sophie Turnbull Delphy Bird Anshuman Gour Emma Mitchell Lewis Mitchell Rebecca Murray Melissa Moore Cameron Buchanan Johnnie Leo Gibson Hawkes-Cumming Max Richard Harvey Hawkes-Cumming Faye Mary Turpie Laird Abdul Sami Chaudhry Cameron Bain Dan Falconer Erin Niamh Sheehan Sciennes Football Club Hall of Fame 2015-2016 Any Questions?
  • 33.
    Subgroup Reports Communications Tanya Boughtflower I'veBeen Waiting for This Night When you say one thing, the clever person understand three. Chinese Proverb
  • 34.
    Comms Group - Achievements •Drafted Parent Rep Email Policy • Introduced Weekly Bulletins • Put out 2 Newsletters • Started on Integrated Comms plan • Surveys! • Cost of the School Year • Website
  • 35.
    Comms Group –Moving Forward • Align PC website with School’s new website • Investigate platforms like Mail Chimp for weekly bulletins • Assist Year Reps with Communication • Continue with Class Reps • Recruit new members
  • 36.
    Subgroup Reports Health andWellbeing Fiona Denvir I've Been Waiting for This Night A merry heart doeth good like a medicine, but a broken spirit drieth the bones. Proverbs 17:22
  • 37.
    Health and Wellbeingin 2015/16 • Emotional and Mental Health evenings - 45 each session • Mindfulness Pawsb - p6, p3 - rollout for all classes next year - homework tasks • Resources for parents and children • Mindfulness course for p1's written • Helen Anderson (PSA) trained in Relax Kids - delivers lessons P1's and p2's - established a new after school club • two mindfulness sessions for parents • £1300 secured for resources
  • 38.
    Next Steps • Establishthe parent/pupil library resource • Sapere Philosophy course • Whole school roll out
  • 39.
    Subgroup Reports Eco Phoebe Cochrane I'veBeen Waiting for This Night No man fears what he has seen grow. African Proverb
  • 40.
    P3 and theraised beds • Involving P3 children in looking after the area behind the huts where we have 3 raised beds and a greenhouse. • Every P3 child has a session in the raised beds area or in the strip of land opposite the school. • We work with P3s as it fits most closely with their curriculum.
  • 41.
    Autumn Term • Harvestingwhat had been planted the previous year • Raking up leaves and jumping on the compost heap • Planting garlic Spring term • Planting potatoes and beans in the raised beds. • Keeping the area weeded. Summer term • Planting flowers in the ‘nature strip’. • Weeding the raised beds.
  • 43.
    Planting with otheryear groups • All P1s given opportunity to plant spring or summer plants in planters/tyres at the front of the school • All P2s given opportunity to plant spring bulbs (re-plant from last year) or seeds • Midway with P4s: Strawberries in vertical planters (donated) Runner beans climbing up hazel lean-to Late summer flowering climbing annuals (donated) • Hazel rods donated by Rangers at Hermitage of Braids • Vertical planters built from salvaged materials
  • 44.
    Other • Helped theeco-reps to make their display board. • Second-hand uniform sales – four were held over the year. • Family-friendly feeder ride for Pedal on Parliament.
  • 45.
    Subgroup Reports Fruit James Chow I'veBeen Waiting for This Night Give an apple to the little ones, a book to the old. Sicilian Proverb
  • 46.
    • Wonderful groupof volunteers. • Average cost this year of £7.22 per pupil. Estimated 64% (361) parents supported the group. • During the 28 Fridays we provided: Strawberries, green and black grapes, oranges, carrots, red peppers, cucumbers, plums, peaches, nectarines, mandarins, blueberries, bananas, cherry tomatoes, pears, cantaloupes, red apples and raspberries. • Lunchtime fruit at school meals 1/10 kids chose fruit. For Fridays fruit we provide 29 trays and on average we get 1 and half trays back so it is possible that without other choices, the kids are taking more fruit on a Friday than they would typically chose at lunchtime. • The after school club SASCS took the remaining fruit so there was no waste and again another opportunity for the children to have fruit. • Social Media / Marketing We developed a colourful logo and some stickers to raise the profile of the group among the parents. • Since 30th Sept 2015 we now have the a Facebook Group https://www.facebook.com/thefruitgroup • Conclusion I would suggest we ask parents to donate £10 for the next school year, have a presence at the school fair and increase awareness of our FaceBook pages to let parents see what their kids are getting. I also wish the next leader all the best.
  • 48.
    Subgroup Reports Buildings andFacilities Laura Bird I've Been Waiting for This Night Do good, then throw it into the sea. Arab Proverb
  • 49.
  • 50.
    Playground Improvement Stages agreedby Parent Council in 2014 ●Phase 1 – introduce loose parts  ●Phase 2 – improve existing playground  ●Phase 3 – enlarge playground ….?
  • 51.
    Playground Improvement Phase3 why now? ●We still only have 2sqm per child – well short of recommended 7sqm ●Two big opportunities in 2017 ●City of Edinburgh Council 'School Streets' pilot winds up. Both the school and the council would like School Streets to be a permanent success ●The Royal Hospital for Sick Children is moving, for the first time in 122 years, to Craigmillar
  • 52.
    What next? ●We arelooking at three options: ●1 Modest –Improve links between the school playground and woodland strip –Better traffic engineering to slow vehicles –Better signage to reinforce School Streets –But no extra space ●2 Compromise –Reduce motor vehicle traffic to a one way street
  • 53.
    What next? –cont. ●2 Compromise –More land for the playground and/or woodland strip ●3 The Full Monty –Close road to motor vehicles –Just a cycle and pedestrian path through –Maximise space available for play, recreation and outdoor learning
  • 54.
    Action Stages ●1 FeasibilityStudy – the technical stuff –Includes traffic engineering, underground services, lighting, planning and conservation –Costings ●2 Design –The vision –Community engagement ●3 Project delivery
  • 55.
    Next steps –summer 2016 ●Using RIBA procurement pro formas ●Ask five approved contractors to quote for feasibility study ●Research funding opportunities to pay for the feasibility study ●Appoint a suitable practice
  • 56.
    Other stuff ●Also onthe Buildings & Facilities Group agenda are: –Toilets –Windows –Gardening and ongoing playground improvements – & suggestions welcome
  • 57.
    What can parentsdo to help?
  • 58.
    School Reports Head TeacherReport Alison Noble I've Been Waiting for This Night A teacher is better than two books. German Proverb
  • 59.
    Because I’m happy…..2016 Parent Council  Events and Fundraising  Health & Wellbeing  Eco  Outdoor Learning  Parental Engagement  1:5 Raising Awareness of Child Poverty  Rights Respecting School  1+2 Languages  Science  Patron of Reading  Active Maths  Digital Learning  Health & Wellbeing
  • 60.
    Imagine….. 2016 –2017  Parent Council Action Plan  School Improvement Plan  School community partnerships  How Good Is Our School ? 4  National Improvement Framework  Enhancing and enriching learning  Ensuring our vision becomes a reality  Believe ◊Achieve We will create an excellent educational environment of the highest quality which:  Provides children with the necessary skills for life: Justice, Compassion and Integrity  Values and respects each individual  Works in partnership for the good of all
  • 61.
    School Reports Finance Angela Christie I'veBeen Waiting for This Night Little and often fills the purse. German Proverb
  • 62.
    Description LY ActualSpend LY Budget Underspend/ Overspend CY Budget Office Staff 59,696 60,274 578 55871 Teaching Staff 1,283,760 1,318,436 34676 1,362,695 Pupil Support Assistants 161,814 177,652 15838 176983 Resources Efficiency Savings Carry Forward 60,288 17,450 45160} 17,450 26,113} -23915 45,607 16,680 27,176
  • 63.
    Parent Council Survey Summaryand Results Colin Sim I've Been Waiting for This Night If all men pulled in the same direction, the world would topple over. Yiddish Proverb
  • 64.
    Sciennes Parent Council Surveyof parents and carers 2016 Outline of results Sciennes Parent Council Survey 2016
  • 65.
    Survey gives perceptionof parents and carers May not be views you agree with, but it is the parent’s voice Parents want changes When it comes to changes suggested – believe, achieve Sciennes Parent Council Survey 2016
  • 66.
    Part One • Surveybackground, results plan and next steps • Participation • Volunteering • One big idea • Fundraising and how money is spent • Clubs • Questions and comments Part Two – clear changes desired • Out of school care • Questions and comments Sciennes Parent Council Survey 2016
  • 67.
    Survey background • Surveydeveloped by various Parent Council members over last eight months • Thanks to Kristel for finalising • Emails, reminders, websites, newsletter to promote • Issued online for two weeks. Closed Monday Sciennes Parent Council Survey 2016
  • 68.
    Survey background • Paperoption – no responses • Survey designed so not all questions shown to everyone as dependent on previous answer, and questions could be skipped • Please note that numbers answering a question will vary in results going to see • No negative comments made on survey itself “This survey demonstrates the right way for the Parent Council to operate, getting data and acting on it in the best interest of the children. “ Sciennes Parent Council Survey 2016
  • 69.
    Survey reporting andnext steps • Initial outline of headline results today – might be changes to figures shown • Analysis of open text comments and detailed findings needed • Detailed report for next year’s parent council – no publication just now • Initial thank you email to parents • Publication for all parents • Action planning • May split into topics to help action planning – such as discussion groups on next steps.Sciennes Parent Council Survey 2016
  • 70.
    At last the RESULTS SciennesParent Council Survey 2016
  • 71.
    Participation • 222 responses •184 full, 38 partial (some may be nearly blank) • Slightly higher than 2013 parent council survey (212) • Slightly higher than this year’s school survey (209) • Higher participation than usual for online survey • Parents responding have over 290 children at Sciennes – that’s 45% of pupils • REPRESENTATIVE OF PARENT VOICE Sciennes Parent Council Survey 2016
  • 72.
    Broadly spread acrosspupil years 0 5 10 15 20 25 30 35 40 45 Primary 1 Primary 2 Primary 3 Primary 4 Primary 5 Primary 6 Primary 7 Prefer not to say 43 38 45 42 43 41 33 6 Sciennes Parent Council Survey 2016 One in eight new to Sciennes this year
  • 73.
    Participation • BUT –what do the missing 55% of parents who did not take part think – and why did they not participate? • 277 individual comments throughout – many very thoughtful and ideas for change, improvement and action • Not going into comments today Sciennes Parent Council Survey 2016
  • 74.
  • 75.
    Volunteering Sciennes Parent CouncilSurvey 2016 •60%had volunteered in the past year • 40% would join a volunteer bank • 40% no, 20% don’t know • 13 would be new volunteers • ie of those who would join a volunteer bank, they have not volunteered in past year • In p7, there are 5 volunteers who will be leaving….and of those new to school this year, just 5 have volunteered • But another 5 new to school would join a volunteer bank Action? – look at developing volunteering strategy to attract, retain and reward volunteers, set up volunteer bank
  • 76.
    One change orimprovement Sciennes Parent Council Survey 2016
  • 77.
    One change orimprovement • Key question near end of survey for parent ideas • 74 comments • No clear one big idea or issue • Lots of very thoughtful responses raising many topics that need consideration • Also over 200 comments in other topic comment questions Action – detailed analysis and reporting then action plan to respond on each comment and themes Sciennes Parent Council Survey 2016
  • 78.
    Fundraising and howmoney raised is spent Sciennes Parent Council Survey 2016
  • 79.
    Fundraising and howmoney raised is spent Agree 82% Disagree 10% Don't know 8% Sciennes Parent Council Survey 2016 Do you agree with how the money raised through fundraising has been allocated and spent? BUT only 23 % strongly agree
  • 80.
    Fundraising and howmoney raised is spent • 70 comments on fundraising and spend – second highest area • Very mixed views on priorities • Often conflicting rather than common view • Eg subsidies or ipads - one comment may support the next may disagree strongly Sciennes Parent Council Survey 2016
  • 81.
    Fundraising and howmoney raised is spent • Playground remains divisive and has impacted fundraising support even amongst current volunteers • Many suggestions for change – from fundraising activities to funding priority • Key area for parent council to consider – such as need to improve parent commitment and support to what is being fundraised for Sciennes Parent Council Survey 2016
  • 82.
  • 83.
    92% say clubsare important Sciennes Parent Council Survey 2016 59% 33% 3% 0% 5% Very important Important Not important Not at all important Don’t know or does not apply to me or do not wish to answer
  • 84.
    How important varietyof clubs were Note – don’t knows removed 96% 91% 79% 90% 4% 9% 21% 10% 0% 20% 40% 60% 80% 100% 120% Sports Music Languages Other Important Not important Sciennes Parent Council Survey 2016
  • 85.
    How satisfied withvariety of clubs Note – don’t knows removed Sciennes Parent Council Survey 2016 90% 70% 83% 94% 10% 30% 17% 6% 0% 20% 40% 60% 80% 100% 120% Sports Music Languages Other Satisfied Dissatisfied
  • 86.
    Clubs • Music iskey area for development • 21% gap between importance and satisfaction • But even sports, the most important type of club, has significant gap between very satisfied at 27% to very important at 47% • Nearly 50 comments and suggestions on clubs • Key issue for clubs coming up Sciennes Parent Council Survey 2016
  • 87.
    Questions on findingsso far? Sciennes Parent Council Survey 2016
  • 88.
    Out of schoolcare Main part of survey THE key issue for change Sciennes Parent Council Survey 2016
  • 89.
    Context • Sciennes isthe biggest council primary school in Edinburgh (and 9th largest in Scotland) • Dining hall extension at Sciennes opens in August • City of Edinburgh Council: • has childcare development role • aims to have breakfast clubs in all primary school who want one • policies on e.g. cost of school day and equalities • Planning and managing out of school care provision and clubs is complex – not just something for school only Sciennes Parent Council Survey 2016
  • 90.
    Out of schoolcare now • 45% use out of school care • Main providers are SASCS (Sciennes After School Care Scheme) and then unpaid help • 14% on SASCS waiting list Sciennes Parent Council Survey 2016
  • 91.
    Out of schoolcare now Currently do you use any clubs run by parent council or active schools as a way to provide out of school care? How many said yes? Sciennes Parent Council Survey 2016
  • 92.
    Out of schoolcare now 41% • use clubs and active schools for care • Key issue – if out of school care increased need to manage impact on clubs (and other providers) Sciennes Parent Council Survey 2016
  • 93.
    Of those whouse/would use out of school care How many said they want to see an increase in AFTER school care? Sciennes Parent Council Survey 2016
  • 94.
    Increased after schoolcare 44% That’s 88 parents for 126 pupils Sciennes Parent Council Survey 2016
  • 95.
    Perceived number ofpupils by day for more after school care Sciennes Parent Council Survey 2016 71 75 59 62 38 0 10 20 30 40 50 60 70 80 Monday Tuesday Wednesday Thursday Friday
  • 96.
    Of those whouse/would use out of school care How many said they would like to see a BREAKFAST CLUB? Sciennes Parent Council Survey 2016
  • 97.
    Breakfast club 36% That’s 65parents for 92 pupils Sciennes Parent Council Survey 2016
  • 98.
    Perceived number ofpupils by day for breakfast club Sciennes Parent Council Survey 2016 55 67 50 63 36 0 10 20 30 40 50 60 70 80 Monday Tuesday Wednesday Thursday Friday
  • 99.
    Out of schoolcare factors • The one most important factor in choosing this out of school care: • 46% availability of times you require childcare • 31% quality of service • Of those parents not interested in out of school care, the one main reason is: • 70% do not require childcare as own family provide Sciennes Parent Council Survey 2016
  • 100.
    Impact of betterout of school care What difference would increased out of school care make to your family? • 53% say an increase in work hours or study times (54 parents) • 32% improved care arrangement (32 parents) Sciennes Parent Council Survey 2016
  • 101.
    Out of schoolcare comments • 53 comments made – most seeking improvements • Range of comments and suggestions: • waiting list is for years • Flexibility and links to use of other clubs • timings for clubs (term start, time when on) • use other nearby buildings • suggestion for a 30 minute club for primary 1 and 2 to cover 2.50-3.20pm waiting time Sciennes Parent Council Survey 2016
  • 102.
    Out of schoolcare comments “I am struggling to keep working due to a lack of before school care” “Please encourage the school to take the breakfast club seriously. Sciennes is one of the few schools left who do not provide this care. My wife is considering not working if we can not find a solution. Sciennes should be offering a service. Breakfast clubs are not just about feeding kids but about quality child care too.” Sciennes Parent Council Survey 2016
  • 103.
    Out of schoolcare comments • “was shocked to be told that it wasn't even worth putting my child on the waiting list for a Tuesday at the start of P4, as a place was unlikely to become available before he left the school! It felt very unwelcoming” “Please please please increase capacity of the after school club” Sciennes Parent Council Survey 2016
  • 104.
    The end: Questions andcomments Key statistics on out of school care reminder: 126 pupils would use increased after school care 92 pupils would use a breakfast club Sciennes Parent Council Survey 2016
  • 105.
    Parent Council Governance Constitutionamendments I've Been Waiting for This Night A beautiful thing is never perfect. Egyptian Proverb
  • 106.
    Remit Bring PC Constitutionfrom AGM June 2014 in line with the recommendations from SPTC while maintaining the ethos of the current one. • Membership and Quorum • Clarifications • Updates One head cannot hold all wisdom. African Proverb
  • 107.
    Membership of PC •The membership of the Council will be a minimum of seven parents of children attending the school plus three staff members including the Head Teacher and Business Manager. The maximum size is twenty, of whom seventeen will be parents. The membership of the Council should be drawn from volunteers from the Parent Forum and staff of the school. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected in order to: – help ensure best representation of each year group within the school – help ensure best representation of the diversity within the school Should these methods fail to ensure the number of volunteers is within the limits set by the constitution lots will be drawn. The membership of the Council should be drawn from as wide a cross section of parents as is possible including each year group and should be as representative of the makeup of the pupil population as possible. The membership of the Council should also reflect the range of activities which are carried out by any sub groups (see Section 7). Where there are significantly large or longterm sub groups there should be an appropriate level of representation on the Council. • There is no maximum length of term for membership of the Council but the Council should aim to ensure that there are new members identified at each Annual General Meeting. • Designated roles for every PC member. Elected role bearers: Chair, Vice Chair, Treasurer (this post may be shared but only has one vote), EFG Chair (=4) Named representative from each year group (=7) Subgroup convenors or representatives (=8 at the moment) Total: 19, with quorum of 8 (roughly 40%) - Remove maximum of 20 to allow flexibility. - Quorum set as 40% of the voting members. • Limited Terms: Individuals are appointed to roles for a one year term, and may hold a voting position on PC for up to 3 years. After 3 years as voting member in PC they will be non-voting members of PC for at least 1 year. Currently Proposed No man can paddle two canoes at the same time. African Proverb
  • 108.
    Amendments • Added noteon Decision Making: For decisions that affect the whole school, feedback from the whole parent forum will be sought. Decisions about spending incidental amounts on various things can be decided by the PC. • Added note on PVG coordinator: PC appoints a PVG coordinator. In bad things be slow. In good things be fast. Afghan Proverb
  • 109.
    Parent Council 2016/17 Electionof Office Bearers Appointment of Members I've Been Waiting for This Night However long the day, the evening will come. Irish Proverb
  • 110.
    • Chair • ViceChair • EFG Convener and Co-convener • Treasurer and Co-treasurer Election Fall seven times. Stand up eight. Japanese Proverb
  • 111.
    Appointments • Year Reps: P1: P2:Rosa Portero P3: Emma Urquart P4: Mary Ross P5: P6: L-J Stewart P7: Mary Kernohan To be willing is half the task. Armenian Proverb • Subgroup conveners • Clubs: Tim Pask (cont) - PVG Coordinator: Morven Cadell • Football: Conrad Graham (cont) • Eco: Kirsten Unger • HWB: Fiona Denvir (cont) • B&F: Laura Bird (cont) • Communications: TBC • Fruit: TBC • Chess: TBC
  • 112.
    Coming up: Sciennes125 or 5QC The Heart that loves is always young. Greek Proverb Where there is wool, there is happiness. Danish Proverb Coffee was only a way of stealing time that should by rights belong to yours slightly older self. Terry Pratchett
  • 113.
    Parent Council 2015/16 Thankyou! Smile for the Camera and see you all in the Dining Hall I've Been Waiting for This Night All’s well that ends well. John Haywood