1. 1 | P a g e
Rosette C. Ibanez
Satwa, Dubai , UAE
Rosette1985@hotmail.ph
MOBILE. NO. +971 526585848
OBJECTIVE: obtain full‐time employment in a reputable, result‐oriented, and dynamic
organization where the knowledge I have obtained can be applied while still learning and
gaining valuable experience.
SUMMARY OF QUALIFICATIONS:
*Self motivated and goal driven person.
*Capable of working under pressure
*Courteous Pleasant and Co-operative
*Dependable with unconditional ethics
*Independent self-starter
*Integrity and strong character
*Can easily adjust or adapt to new working environment.
*Computer literate (MS Office Excel, Word, Outlook)
*Good inter-personal and communication skills
WORK EXPERIENCES
Admin Assistant
Tangram architects and designers
Dubai, UAE
December 2014 – Present
Duties and Responsibilities:
Daily Staff Attendance
Monthly Attendance Report
Arrange and Schedule meeting for Senior heads
Organized filing and scanning of documents
Prepare letters such as reply for the clients, submittals, Memo, certificates,
Arrange drivers for those who will go to the meeting, Bank, for collection of
documents & drawings and staff who need to go to Western Region.
connect lines, Receive and transfer incoming calls to staff
book a car service ( requested by the drivers)

2. 2 | P a g e
Receiving Request for out of the office work of staff for The GM’s approval
Assisting HR Manager to do some HR works ( updated CV of staff in Tangram
format, Filing soft copies of Visa, passport copies, Emirates ID of staff)
Receive delivery ( courier, letters, cheques,)
Entertain guest or visitors for meetings, sample delivery, applicants,
suppliers etc.
Does the filing in the project file in the system and file the hard copy.
Executive Secretary
(To the Director of Contracts)
Rome ID Dubai
Dubai, UAE
May 2014 – November 2014
Duties and Responsibilities:
Organized filing and scanning of documents
Recording all inquiries of other companies (IRF) to discuss to the director
Maintain weekly report for the inquiries to be quoted to submit the quotation on
time.
Preparing material submittals to the consultant/ client.
Discuss important emails that I received from other companies, emails that he needs
a reply, remind the person he needs to call for the day to discuss important issues,
remind him for his meetings and discuss the agenda.
Correspond to emails regarding follow ups and discuss important issues, request for
a meeting with our business partners. ( local / international )
Coordinating with other companies through emails or telephone in his absence.
(local / international)
Arrange or schedule a meeting for him and prepare all supporting documents he
needs for the meeting
Preparing mails and letters like apology letters, certificates, request letter, NOC, ( as
per what is asked to be done).
Executive Secretary
(To the Chairman)
AL KHAJA GROUP
Dubai, UAE
September 2011 – March 2014
Duties and Responsibilities:
Organized filing and scanning of documents
Discuss important emails that I received from other companies, emails that he needs
a reply, remind the person he needs to call for the day to discuss important issues,
remind him for his meetings and discuss the agenda,.
Correspond to emails regarding follow ups and discuss important issues, request for
a meeting with our business partners. ( local / international )
Coordinating with other companies through emails or telephone in his absence.
(local / international)

3. 3 | P a g e
Arrange or schedule a meeting for him and prepare all supporting documents he
needs for the meeting
Preparing rent analysis ( proposals received from other company)
Organize and Filling & maintaining Documents for future references.
Calling staff for interview.
Preparing letters like Memo, certificates, request letter, NOC ( as per what is asked
to be done).
Prepare tender for new outlets bidding
Prepare all documents needed in applying Visa for his/ family annual leave or
business trip.
Personal Assistant
( To the Group Chief Finance Officer)
AL KHAJA GROUP
Dubai, UAE
June 2009– September 2011
Duties and Responsibilities:
Discuss important emails that I received from other companies, emails that he needs
to reply, remind the person he needs to call for the day to discuss important issues,
meeting of the day and discuss the agenda, .
Correspond to emails regarding follow ups and discuss important issues, request for
a meeting, and request of monthly or yearly sales submission from other companies.
Coordinating with other companies through emails or telephone in his absence or if
he is in a meeting.
Arrange or schedule a meeting for him and prepare all supporting documents he
needs for the meeting
Preparing rent analysis ( proposals received from other company)
Reviewing contracts (new and old contracts for comparison and new contracts ) if
there is any points to be raise.
Preparing monthly financial report for the chairman
Preparing and submitting audited sales report as requested by other company
Preparing and submitting monthly/ quarterly sales report required by other
companies.
Submission of daily sales report through online
Organize and Filling & maintaining Documents for future references.
Calling staff for interview.
Sometimes doing the interview for initial screening.
Preparing letters like Memo, certificates, request letter, NOC ( as per what is asked
to be done)
Prepare tender for new outlets bidding
Encoding and updating some information like staff increment, HR report, Staff
information ( these are reports to be submitted to Chairman)
Secretary
( To the Assistant Group Manager – F&B Division)
AL KHAJA GROUP
Dubai, UAE
November 2008– June 2009

4. 4 | P a g e
Duties and responsibilities:
• Discuss important emails that I received from other companies, emails that he needs to
reply, remind the person he needs to call for the day to discuss important issues,
meeting of the day and discuss the agenda, .
• Correspond to emails regarding follow ups and discuss important issues, and meeting
proposals.
• Coordinating with other companies through emails or telephone in his absence or if he
is in a meeting.
• Arrange or schedule a meeting for him and prepare all supporting documents he needs
for the meeting.
• Daily encoding of sales of all F&B outlets
• Preparing monthly sales report for all F&B outlets
• Organize and Filling & maintaining Documents for future references.
• Coordinating with the F&B staff for maintenance request of F&B outlets
• Preparing letters like Memo, certificates, request letter, NOC, request for approval for
new equipments/ machines (as per what is asked to be done).
HR Assistant
( On Job Training)
Hyundai Asia Incorporation
Buendia, Makati City, Philippines
January 2007‐ march 2007
Duties and responsibilities:
• Calling up of applicants for interview
• Doing initial screening and giving written examination to applicants.
• Making psychological evaluation
• Filing of documents and maintaining record keeping systems.
• Handling all incoming/outgoing calls from receiving and transferring.
EDUCATIONAL BACKGROUND
Tertiary ADAMSON UNIVERSITY
San Marcelino Street, Manila
Graduate of BS Psycology
2002 – 2007
Secondary PACO CATHOLIC SCHOOL
Pedro Gil, Manila Philippines
1998 – 2002
Primary PACO CATHOLIC SCHOOL
Pedro Gil, Manila Philippines
1991- 1998

5. 5 | P a g e
PERSONAL DATA
Age : 30 years old
Date of birth : May 15, 1985
Sex : Female
Civil status : Single
Religion : Roman Catholic
Nationality : Filipino
Height : 5’5”
Visa Status : Employment Visa