1. Family Name: Okeng First Name: Richard Nationality: Ugandan Sex:
Male
Address: C/O P.O Box 779, Lira Mobile :( +256) (0) 772-467137/ (+256) (0) 752-467137.
Email: okengrichard@gmail.com Skype: richard.okeng
Profile:
Richard is a Committed and motivated Procurement & Supply Coordinator with exceptional
customer service and decision making skills. Strong work ethic, professional conduct and great
initiative. Energetic and reliable procurement and logistics Manager. Skilled with working with a
diverse group of people. Results-oriented with excellent organization, communication and
relationship-building skills. Energetic, results-orientedteam-player eager to bring strong
administrative skills to a growing organization in need of top-level support. High-performing
Procurement Coordinator with extensive experience working with a diverse client base and
delivering results. Result-driven, proactive and resourceful administrativeprofessional with more
than 8 years experience providinglogistical support. Motivated and reliable Procurement and
Logistics professional with 10 years experience providing Management -level support. Self-
motivated administrative professional with extensive experienceoverseeing fleet operations.
Responsible Administration Coordinator versed in mediating employee conflict and running
efficient daily business operations. Motivated Procurement person successful at managing
customs compliance, inventory control, customer service and transportation logistics. Excellent
problem solving and interpersonal skills.
Skills, knowledge & behavioral competences:
o Warehouse management systems
o Materials accountability
o Procurement specialist
o Inventory tracking & Inventory control
o Results-oriented
o MS Office proficient in: Microsoft Excel, Word,
PowerPoint,
o Proficient in SAP systems in: Logistics,
Finance, and Quality assurance
o Valid Class CM Commercial Driver's License
o Commercial driving expertise
o Skilled multi-tasker
o Budget management
o Cost reduction
o Team building
o Meeting minutes
o Filing and data archiving
o Shipment consolidations planning
o Imports and exports
o Global logistics
o Ground and air transportation
o Supply chain and resource
management
o Training and development
o Over-the-road transportation
o Customer-oriented
o Advanced planning
o Excellent time management
o Logistics knowledge
o Vehicle systems expertise
o Deadline-driven
o Safety-conscious
o Safe driver in adverse conditions
Desirable:
o Proven ability to act as part of a multi-cultural and multi-disciplinary team

2. o Proven ability to organize and prioritise work, using initiative when appropriate
o Proven ability to cope with stress and to work under pressure
o Flexible, adaptive, good sense of humour and patience
o Proven ability to work on own initiative and as part of a team
o Willing to live in basic living conditions
EXPERIENCE:
January 23rd
, 2014 to date: Plan International Uganda - Plot 126 Luthuli Avenue, Kampala
Job Title: Administration Coordinator in Emergency Response
Job Responsibility/Achievement:
Currently in Plan Uganda, I am primarily responsiblefor overseeing and ensuring the operations
and functions of the Field Office programs run smoothly. Responsible for leadership in the
mobilization, organization and facilitation of project participants to actively participate in
project activities for increased support, ownership and sustainability of interventions; Compiled
and submitted quality monthly, quarterly, annual work plan, including timely procurement plans
and requests to the line manager, and ensure compliance to their implementation ; Provided
supervision and training functions in the Field Offices for staff in all aspects of Procurement &
Logistics including Fleet, Asset, Security, Procurement and HR &Administration.
Fleet Management functions:
 Ensured that the team understands clearly the Plan international Fleet Management
procedures and comply to them.
 Established preferred supplier agreements for commonly used items and vehicle service.
 Ensured that all vehicles are safe and road-worthy, including insurance cover renewals.
 Maintained administrativevehicle files for each vehicle for easy tracking and
accountability.
 Managed fuel consumption, purchases and tracking including coordination with gas
station(s) management.
 Ensured that major repairs are done in a timely manner in order not to delay planned
activities.
 Actively participated in hiring support staff and disciplinary measures for drivers,
Administration Assistants and welfare Assistants.
 Ensured that accident reports are completed and filed accordingly for management
decisions.
 Tracked personnel and supplies within the Sections in emergency.
 Inspected and maintained vehicle supplies and equipment, such as gas, oil, water, tyres,
lights, and brakes, to ensure that vehicles are in proper working condition.
 Trained drivers and Performed vehicle self-recovery and field expedients to include
towing vehicles.
 Transport Management
 Ensuring the fleet is well maintained and available for transport of people and goods, as
required
 Ensured vehicle allocation and movement control in the project

3.  Oversaw the maintenance and management of the Concern fleet
 Ensured that spares are ordered in a timely manner
 Ensured that contracts are in place for any rented vehicles or trucks
 Prepared monthly fleet management and fuel consumption reports
 Monitored and analyzing fuel consumption
 Ensured all transport management paperwork is completed and accurate e.g.log sheets,
daily checklists.
Asset Management functions:
 Understood the Plan international Asset Management Manual and all procedures and
trained staff on asset management guidelines and acquisitions.
 Organised, controlled and coordinatedthe strategic and operational management of
buildings and facilities to ensure the proper and efficient operation of all physical
aspects, hence creating and sustaining a safe and productive environment.
 Ensured that procedures outlined in the Plan international Asset Management Manual
are implemented in Field Offices accordingly.
 Guaranteed that all new Plan international assets in the field offices are in the
asset register and ensured the appropriate coding and tags are placed on each items.
 Ensured that the electronic database is updated monthly and provided an electronic
copy to supervisor; A hard copy is printed, signed and filed in the assets folder.
 Guided colleagues on guidelines of Plan international asset and equipment use
guidelines; Reported to the supervisor about any broken, damaged or destroyed
equipment.
 Ensured all lost, damaged, sold, stolen (or other) items are properly recorded for
management decision making and approvedDisposal of Assets forms.
 Ensured any necessary, supplement documentation is completed
Procurement functions:
 Received requests for goods/services, created procurement files and started
procurement process.
 Coordinated the receipt of bids, bid evaluation and drafted bid analysis reports for
review and approval.
 Wrote orders and contracts following standard procurement guidelines and Plan policies
and in the line or responsibility before executing the procurement process.
 Carried out periodic review of activepurchase orders/contracts on file to determine
delivery status.
 Followed up pending tasks in the weekly procurement progress log and resolved
outstanding issues that required follow up immediately.
 Kept updated records related to procurement function to include vendor contract files,
framework agreement files with service providers.
 Managed the day-to-day aspects of the procurement and administration functions.
 Prepared and issued bids, notices and other documents as were necessary.
 Coordinated Procurement Planning process- Managed bid issued, receipt and opening
processes in accordance with established procedures.
 Nominated members to ad hoc evaluation committees and Kept procurement records.

4.  Properly understood Plan International procurement policies and formats. Provide
training to staff on these policies and procedures.
 Enforced proper use of procurement ceilings and approval procedures by departmental
heads.
 Ensured that Plan international’s procurement activities are legal and moral to all staff.
 Supported the Program and Operational personnel in regular procurement planning
meetings.
 Collected quotations and prepared comparison sheets for procuring the materials at field
office level following all requirements suggested by Regional Officeand Global Office as
well as Government regulations.
 Prepared for payment authorization and submitted to Finance department on timely
with proper supporting documents.
 Updated vendor list regularly.
Security functions:
 Served as security focal point person (SFPP) for the field office, update and implement
security policies appropriate for the local context by carrying out Security Risk
Assessment (SRA) for the Plan international Office for plan international staff.
 Ensured that all national and international staff are well-informed of security policies of
UN policies and procedures, including emergency strategies and evacuation plans.
 Mentored and train the hired security staff on Plan international Uganda Security
Standard Operating Procedures.
 Sent regular security reports to Supervisor on occurring incidents and any security
issues/concerns.
HR/Administration Support functions:
 Managed the smooth flowing of routine, administrative work of the Plan Emergency
Response Field Office and program support operation
 Ensured inventory list of all office furniture, stationery and equipments is maintained and
updated frequently.
 Tracked and filed administrativepaperwork and personnel folders for easy tracking and
reporting.
 Coordinated and supported all of Plan international Uganda Emergency Response Team
with Human Resource and recruitment requirements, to include recruitment of national
staff.
 Worked closely with the Administration Assistants to ensure that personnel files for all
field staff and are well maintained in accordance with Plan international’s policies and
procedures.
 Reviewed disciplinary and other adverse actions and made recommendations for
management planning, decisions making and briefed personnel on missions.
 Trained, coached and mentored staff to ensure smooth adoption of new program
 Developed and rolledout new policies. Participate in the recruitment of stores staff
 Managed , supervised and trained of stores staff
 Conducted performance appraisals for staff
 Managed casual labourers employedfor stores activities
Stores and Warehousing Support functions:

5.  Established the receiving end of the pipeline of supplies, storage and movements as
required by the organization to meet warehouse/stores objectives.
 Dispatched goods to partner agencies according to policy and with coordination of
program team activities.
 Ensured warehouse procedures are followed as described in the Warehouse Policy
manual and Guidelines.
 Led more than 4 full emergency inventory counts of emergency items and components
which consist of over 100 line materials to adjust inventory levels to meet current
physical inventory levels.
 Performed weekly cycle counts of all areas within the organization to ascertain the
physical stocks levels against the records for management decision making.
 Responsible for ensuring that inventory was accurate for data migration into SAP. for
proper stock management and stock control.
 Wrote standard operating procedure for weekly cycle counting, monthly, quarterly and
annual inventory counts.
 Developed inventory control systems and roles of storekeepers and defined best
business practices for the position to ensure organization maintained accurateinventory
stock levels to save cost
 Reviewed emergency data records of materials to ensure it is up to UNICEF and UNHCR
quality standards for humanitarian assistance requirements.
 Provided support to the Administration, Logistics, Education, Child Protection,
compliance, Quality assurance, and Finance departments.
 Primary backup for 2 individuals in the administration department at Country Office in
their absence.
 Provided leadership, coaching, and performance management.
 Built and maintained organization’s relationship with customers, resolve any issues, and
establish appropriatebusiness standards and processes to ensure process
improvements and SOP’s are developed and implemented in ways that continue to grow
Organization’s business.
April, 2013-Sepember, 2013: Samaritan’s Purse / WFP Refugee Food Project, Mabarara
Western Uganda.
Job Title: Project Coordinator
Job Responsibility/Achievement
 The core duties of this role included working for South Western Uganda Refugees Food
Project (WREF) as Project coordinator for six months. Here, I was responsible for
streaming the overall systems for warehouses/stores coordination, procurement
processes, commodity management, staff management and the overall oversight –both
programmatic and financial of South Western Refugee Food Project for the six months I
was there. Some of the activities successfully handled in Western Refugee Food (WREF)
included, but not limited to

6.  Made thorough assessments of the logistics issues (flights, trucking, warehousing
availability, access routes etc.) and continued assessment to note relevant changes to
ensure most cost effective and timely supply to program sites
 Supervised all commodity movements, commodity stocks and related reporting. Ensured
timely reporting on stock status and help program staff with planning of the stock
replenishment
 During the period, I guided Management, trained Storekeepers and Food Management
Committee teams in commodity management and good practices in commodity
 Management; Directed and facilitated project staff in implementation of food assistance
activities and regular reporting to WFP, and ensured effective coordination of finances
and partnership creation and development of Project activities with the Office of the
Prime Minister (OPM), UNHCR,SP and WFP respectively.
April, 2007 –November, 2011: USAID–ACDI/VOCA P.L. 480 TITLE II MYAP, UGANDA - Food
Security Program in North and Eastern Uganda.
Job Title: Project Coordinator
Job Responsibility/Achievement
For five years, the major roles and responsibilities undertaken with USAID Program were as
follows;
1) Warehouse and DistributionOfficer, for a period of three years and
2) Distribution and IntegrationCoordinator /Head of Office, for a period of two years.
Job Title (1): Warehouse and Distribution Officer:
 Planned, organized and developedthe long term strategy to achieve advantage through
configuration of resources and competences with the aim of fulfilling stakeholders’
requirements and expectations.
 Supervised and monitored commodities distributions activities so that the distributed
commodities are received by the eligiblebeneficiaries as per USAID/donor requirements
and ensured that stocks do not run out completely.
 Project coordination: Coordinated the distributions of commodities to the beneficiaries
and coordinated commodity releases and distributions planning for the region. Also
ensured that warehouse structures are centrally located within the caption areas to
facilitateeasy deliveries of food to all (FoodDistribution Points) FDPs.
 Supervised and coordinated integration activities with Grantees and Beneficiaries and
also developed and improved programmaticand organizational tools to realize effective
programming for People Leaving with HIV /AID (PLWHA).
 Worked in partnership with Uganda’s Ministry of Health (MOH), alongside notable
implementing partners like the TASO Initiative and Partners in Health interventions on
HIV/AIDS.
 Developed, provided systems and procedures for supplies of goods and services (Food
and non-food items) appropriate to the activities of USAID –ACDI/VOCA; Collaborated
with the commodity and Warehouse Administrative Assistants on commodity
replenishments, distribution and dispatches to the beneficiaries in the operations areas.

7.  Professionally managedthe inventory and movement of materials in and out of the
USAID - ACDI/VOCA main Warehouses and secondary warehouse/Stores, to meet the
demands of the poorest of the poor.
 Ensured accurate and up-to date information on stocks –including expiry dates, pipeline
and lead times- by applying creative negotiation techniques that the most successful
procurement negotiators use;
 Managed and followed up all orders (commodity and logistical) and freights; worked
with the Uganda government to design and implement components of the program
related to logistics and supply chain of HIV/AIDS drugs.
 Ensured there are appropriate tools and procedures to facilitatesmooth supply chain
 Communicated with dispatchers, warehouses and customers regarding outgoing orders.
 Inspected cargo for count accuracy
 Communicated urgent orders and directions effectively to team of 20 personnel
Job Title (2): Distribution and Integration Coordinator/Head of Office; Based in Lira Warehouse
and Office
 Project coordination: Supervisedand coordinated all staff and distribution activities of
the centers in Lango, Teso and Acholi Sub- regions so that distributed commodities do
not end up in the wrong hands
 Monitored movement/transportation of commodity fromthe USAID -ACDI/VOCA
Kampala head Office Warehouse hub to its final distribution points (FDPs) and carried
out rapid beneficiary assessments in order to determine their eligibility to join the
programme; Liaised and coordinated information sharing with other stakeholders e.g.
UN agencies, NGO’s, Donors and Local Authorities operating in the Project Areas.
 Used FIFO principle for each commodity delivered to avoid losses in the
warehouses/stores.
 Carried out contractual arrangements with service providers that related to commodity
transportation, warehousing, quality survey and fumigation exercises i.e. to mitigate
materials losses in the warehouses and FDPs.
 Supervised, managed and coordinated all logistics relatedactivities from the technical
and management point of view in a professional manner to enhance speed and accuracy
in the supply chain.
 Implemented logistics management systems according to ACDI/VOCA Logistics policy
manual and Guidelines and also lead in matters pertaining but not limited to;
International , local procurement and tender procedures, contracting, commodities
import, warehousing, transport (international and in-country), vehicle fleet management,
asset and inventory management, distribution support and mandatory reporting
(weekly/monthly), and ensured proper set up of new sites or closure of sites when project
activities ended
National Water & Sewerage Corporation (NWSC) - With Uganda Government (July 1997
To December 2006)
Job Title: Senior Storekeeper

8. Job Responsibility/Achievement
During this period I doubled as a senior storekeeper and for one year acted as a procurement
Manager in the Corporation with the following roles under my docket;
 Managed compliancewith the policies and procedures set out in NWSC Stores manual,
policy and procedure manuals that would be applicable to a specific activity or situation
(security, Finances, HR policies).
 Ensured that all drivers and Corporation staff were aware of and followed rules and
regulations of the Corporation and standard operating procedures (SOPS) regarding
vehicle usage.
 Checked stocks cards/bin cards records against physical stocks and ensured that all
variances identifies are properly accounted for and well explained for Management
decision making and that all stores records were well maintained.
 Supervised and managed inbound and outbound stocks and equipment movements
which were in line with the operational and project standards and personal
transportation of the organization staff; above all ensured that stocks do not run out
completely- implying that stock levels were well managed.
 Performed the goods receipts of incoming materials and process returns chlorine gas
cylinders to the supplier /manufacturer in Durban, South Africa.
 Timely coordinated receipt, storage and dispatch of supplies from main warehouses and
secondary stores in the country and planned utilization of warehouse space, monitored
quality and tracked materials movements accordingly.
 Ensured periodic inspections of stocks and timely submission of corresponding reports
to my line manager (CMES) and conducted procurement process and documented them
accordingly as were required by the organization.
 Minimized damageand repair costs through careful management and preventative
maintenance store handling equipments such as fork lifts, pallets, trolley, etc.
 A member of the management team where I contributed to the strategic direction of the
Stores department in NWSC.
July 1995-1997: JOSEP RIPEL (JR) BA – AKITINGESELL SCHAFT – Department, Urban Water
supply & Sanitation Project, Western Uganda - A German ConstructionCompany.
Job Title: Stores Supervisor
Job Responsibility/Achievement
 Maintained the stores entrusted to me and ensured that all materials received into the
stores and issued are promptly, accurately packaged and with proper documentations.
 Ensured that store management and stock controls are effective to achieve good
inventory management objectives.
 Ensured that there are adequate materials at all times by maintaining minimumand
maximum stock levels to meet the end users’ requirements and carried out continuous
improvements in managing stocks within the stores.
 Timely ensured discrepancies in the deliverables are resolved, and prepared written
documents for clear interpretation by auditors and management for decision making
purposes.

9.  Maintained and organised the company filing system, dealt with all incoming mails, and
recorded all documents and correspondences.
 Managed and organized Human Resources of the Stores Department.
EDUCATION
2001-2005 Makerere University, Kampala (MUK) - BBA (Hons). Bachelor of Business
Administration - Purchasing and supply chain Management –passed with honours
2003-2005 Chartered Institute of purchasing & Supply (UK) - (FCIPS) - Diploma, Purchasing
& Supply
1992-1993 College of Professional Management, Jersey JE4 8WJ, Britain.
- Diploma, Stores Management & Stock Control
1987-1990 Uganda College of Commerce - Higher Diploma in Marketing - (HDM)
CERITFICATE +TRAINING SKILLS- Special Award/Accomplishment or Degree Minor;
Tailor-madetraining programmes
I. May 22, 2015- UN Security training -Information Security Awareness Advance.
II. May 21, 2015- UN Security training -Information Security Awareness Foundational
Assessment.
III. May 19, 2015- UN Security training –Basic Security in the Field.
IV. May 8, 2015- Operations Support in Emergencies; From Plan International.
V. May 24, 2015- UN Security training -Information Security Awareness Additional.
VI. 22nd January, 2015- Child protection in Emergency; From Plan International.
VII. January, 2015- Disaster Risk Management; From Plan International.
VIII. 8th January, 2015- Intermediate Humanitarian Logistics; From Plan International.
IX. November, 2014 SAP – (Systems, Applications and Products) training; From Plan
International.
X. June, 1995 Computer training - Technological Awareness; From Computer Training
Centre, Lira.
XI. 4th
October, 2000- Health & Safe handling of Chlorine gas; From National Water &
Sewerage Corporation, Kampala
XII. December, 2005- ComputerizedInventory Management System; From Uganda
Management Institutes (UMI)
XIII. 22nd
March, 2005- Module 3 Public Procurement & Disposal planning; From Centre for
Procurement Management, Kampala
XIV. 15the February, 2006- Stores and Materials Management; From Centre for Procurement
Management, Kampala
XV. 3rd
August, 2006- Internal Control and Fraud Detection; From Centre for Procurement
Management, Kampala

10. XVI. October, 2011- Certificate of appreciation-Food security programme; From USAID-
ACDI/VOCA P.L 480 Title II Multi Year Assistance Programme
XVII. 18th
July, 2008- Association of PVO Financial Managers on USAID Food Aid Rules &
Regulations/Commodity Management; From Hotel Protae, Kampala, Uganda
XVIII. 30th
September, 2010- Nutrition and Hygiene; From 291 Suites Hotel, Lira, Uganda
XIX. 31st
October, 2010- Commodity Management on HIV/AIDS context; From Desert Island,
Soroti, Uganda
XX. 21st
Mach, 2011- Supervisory Skills; From Mai Kayega Hotel in Mable, Uganda
ADDITIONAL INFORMATION:
Valid driving permit/license (No. 6307211428548) and validpassport (No. B 0485262);
Salary History ……………………………………………… , is negotiable
HOBBIES & INTERESTS
Sports -Watching football, volley ball, traveling, reading for knowledgeand pleasure; playing chess. I have
been involved in these activities for more than ten years and very much enjoys the teamwork and leadership
aspects.
LANGUAGE COMPETENCIES
Language used Spoken Written
1 English V.Good V.Good
2 Luo V.good Good
3 Kiswahili Fair Fair
REFERENCES
Nelson Ochaya Marie
Deputy Chief of Party
ACDI/VOCA Learn Program
Uganda Office ,Plot 27 Mongolia
Road Senior Quarters Soroti
Municipality,
P. O. Box 501, Soroti.
Email:
ochayenelson@hotmail.com
Tel. (+256) 772- 767148
African Muhangi
Administration Manager
Plan Uganda
P.O Box 12075,Kampala,Uganda
Plot 126 Luthuli Avenue,
Bugolobi
African.muhangi@plan-
international.org
Tel.(+256) 772- 486150
Emmanuel Ongiertho
Emergency Response Manager
Plan Uganda
P.O Box 12075,Kampala,Uganda
Plot 126 Luthuli Avenue, Bugolobi
Emmanuel.Ongiertho@plan-
international.org
Tel.(+256) 773-999690