1. JULIE JAHARA GUTIANJO
Block 3 Lot 18 and 20 Phase 2B, Skipper Lane St.,
Regatta Classics Subdivision, Anabu 2B, Imus, Cavite 4103
Mobile Number: +639157563359
Email Address: juliejaharagutianjo@gmail.com
Career Objective:
To enhance my working capacities, professional skills, business Efficiencies and to serve my organization
in best possible way with sheer determination and commitment.
Educational Attainment:
COLLEGE: UNIVERSITY OF PERPETUAL HELP RIZAL 06 Apr 1998
LAS PIÑAS CITY
DEGREE: BACHELOR SCIENCE IN COMMERCE Major in MANAGEMENT
SECONDARY: PERPETUAL HELP COLLEGE OF RIZAL 22 Mar 1994
LAS PIÑAS CITY
PRIMARY: PAMPLONA ELEM. SCHOOL- CENTRAL 17 Mar 1990
LAS PIÑAS CITY
On-the-Job Training:
MARITIME SERVICE AND MANAGEMENT, INCORPORATION Apr – Jun 1997
#1517 F. Agoncilio St., Malate Manila
Ticketing Department
PERPETUAL HELP COLLEGE OF RIZAL 12-13 Feb 1994
Las Pinas City
High School Faculty Department (Out-Campus Training)
Areas of Qualification:
• MS Office (Word, Excel and Power Point 2010)
• MS Outlook 2010
• Share Point 2003 and 2007
• Document Management System (DMS)
Julie Jahara Gutianjo Resume Page 1
2. Professional Experiences:
NEO SPECTRUM TECHNICAL SERVICES
5th
Floor, 1991 Osmeña Bldg., Suite 5C, A. Mabini St., Malate, Manila
Document Controller cum Secretary 14 Feb 2015 – Present
• Receives submission and RFI’s from the Project Manager.
• Sends out notice of submission to the General Contractor, Client, Owner, Deputy Technical
Manager and other concern persons in the project.
• Updates the Project Log of each project from time to time.
• Prepares the Production Weekly Report (Monthly), Project Log and Weekly Project Log of each
project every week.
• Updates the RFI Logs from time to time.
• Do some administrative tasks like updates the employee’s database, telephone numbers and
update the 201 Files.
• Attend the Project Management Meeting every week.
• Prepares memorandum concerning the company policies, cascade and implement.
• Attending some instruction from the Administration Manager.
SIMEX GROUP
Souq Al Jabour, Building No. 7, Jabr Bin Mohammed St.,
P. O. Box 30430 Doha, Qatar
Document Controller/ Secretary Cum. Receptionist 20 Mar 2012 – 21 Apr 2014
• Secretarial Cum. Receptionist work such as: preparation of local purchase order, request
for quotation and official correspondence; development of forms; information
dissemination, communication and follow up; maintenance of company directories;
receiving calls, visitors and applicants, assist the applicants to fill in the application form
and inform HR Department.
• Records management work such as: receipt, tracking/routing, filing, retrieval, updating and
disposal of incoming/outgoing/internal correspondence (e-files) and other organizational
documents/records; and maintenance of archives/database (business cards and brochures
to the General Manager’s Office).
VERSAR INTERNATIONAL INC. ASIA-PACIFIC
9/F Herco Center Building, #114 Benavides St., Legaspi Village, Makati City
Document Control Specialist (DCS) 01 Mar 2008 – 28 Oct 2011
• Receives internal and external documents, such as but not limited to, Contractual Documents,
Award and Documents, Approved Assessment, Daily Reports, DNC and NCN Reports, Submittals,
Request for Information, Weekly Activity Reports, Quality Assurance Reports, etc.
• Posts above-enumerated documents to VIAP and Versar SharePoint Site and sends out notice of
documents postings to all concerned personnel.
• Prepares Document Control reports and tracker such as but not limited to, Document Control
Trackers for Contractual Documents, Daily Reports, DNC and NCN Reports, Submittals, Request for
Julie Jahara Gutianjo Resume Page 2
3. Information, Weekly Activity Reports, Quality Assurance Reports, Missing Documents and other
Engineering Reports, etc.
• Prepares Weekly Updates for weekly monitoring to each document.
Lead Document Controller 10 Jan 2011 - 28 Oct 2011
• To ensure that documents (master copy) required by the Integrated Management System (IMS) are
controlled and proper executed.
• To supervise document owners in revision of document.
• To post, maintain and monitor IMS Documentations in Server and SharePoint.
• To administer and or coordinate with document owners on archiving of IMS Documentation.
• To coordinate with Management Representative on matters relating to implementation or
execution of documentation of IMS.
Reference Book Custodian 03 Nov 2008 – 01 Jun 2011
• Receives and register the new reference books to the reference books database.
• Borrowers can easily access, view the lists of reference books (in and out books) and can borrow
instantly.
• Update the database from time to time.
SharePoint Administrator 16 Mar 2009 – 01 Jun 2011
• Receives request and informed the concerned personnel for the access confirmation.
• Do the deletion of access for the resigned staff and inform the Supervisor.
• Updates the SharePoint Master Lists for all, recent and resigned staff.
Engineering Support Staff 19 Jun 2007 – 29 Feb 2008
• Posting of Daily Report and Submittals at the KTR website.
• Downloading of Submittals from the KTR website.
• Sends out notice of Posted Submittals and Daily Reports at Share Point to all concerned personnel.
• Update the Submittal Tracker.
• Other tasks that may ask by the Regional Lead Engineer or by the Management.
JOSE ALILING AND ASSOCIATES (JAA) and JOSE ALILING CONSTRUCTION MANAGEMENT, INC. (JACMI)
Main Office: Suite 301 Xavierville Square Bldg., 38 Xavierville Avenue, Quezon City
Makati Office: 2nd
Floor ACCI Bldg., 6082 Palma St., corner Rockwell Drive, Makati City
Document Control Officer 04 Dec 2004 – 15 Jun 2007
• Receipt of documents, Registration, Distribution and Filing.
• Transmission, Document distribution, Storage and handling of documents and Loan of documents.
• Typing, distribution and filing of Documents: Quality records and Internal and External Documents.
Control of revised System Documents.
• Prepare master list of documents
• Filing, indexing of all documents.
• Distribution of System documents.
• Giving information related to ISO implementation plan.
• Other assignments that may be assigned to him/her by the management related to Quality
Management Department.
Julie Jahara Gutianjo Resume Page 3
4. Waste Management Officer 03 Jan 2007 –15 Jun 2007
• Monitoring of proper waste disposal (e.g. Non-Biodegradable, Biodegradable and Recyclable
Waste) to all project site.
• Make a checklist for the proper segregation to the trash bins.
• Make a report per project for the accomplishments.
• Labeling of waste cans to all project site.
UNITED CHURCH OF CHRIST IN THE PHILIPPINES
E. Aguinaldo Highway, Anabu I-F, Imus, Cavite
Administrative Assistant 13 Apr 1998 – 31 Jan 2002
• Secretarial services such as: preparation of programs/liturgies, minutes, teaching materials
and official correspondence; issuance of certificates; development of forms;
documentation and logistic support during special events/activities; information
dissemination, communication and follow up; maintenance of bulletins; receiving calls and
visitors; and handling of staff appointments/meetings and calendar.
• Administrative services such as: purchasing of supplies; inventory and monitoring of
equipment/assets; payment of utility bills; preparation of statutory requirements;
coverage/renewal of insurance and permit; and liaising with government regulatory bodies
and other institutions.
• Records management services such as: receipt, tracking/routing, filing, retrieval, updating
and disposal of incoming/outgoing/internal correspondence and other organizational
documents/records; and maintenance of archives/database.
• Finance services such as: administration of Payroll, maintenance of Petty Cash,
bookkeeping, preparation of Financial Report with an Internal Auditor and safekeeping of
financial records.
• Personnel services such as: maintenance of 201 files; processing of staff benefits and loan
availment; monitoring of staff attendance; and supervision of subordinate staff and other
contract workers.
PHILAMPLANS, INCORPORATION
3/F Valenzuela Building #263 Real Street, Pamplona III (Alabang-Zapote Road) Las Piñas City
Agency Secretary (Maranao Agency) Jul 1997 – Dec 1997
Part-Time Job
• Receive telephone messages and relay them to proper persons.
• Maintain the Agency Manager’s appointment calendar.
• Respond to the visitors inquiries and direct them to request offices.
• Maintain the agency Manager’s whereabouts direct to the Regional Secretary and Regional
Manager.
• Maintain the records of the Agents daily and their production.
• Maintain all correspondence- Incoming and outgoing correspondence.
• Open, sort and distribute incoming mails and prepare mailings for all outgoing correspondence.
• Make a weekly, monthly, semi-annually and annual report about the production of the Agency.
Julie Jahara Gutianjo Resume Page 4
5. • Attend all Agencies’ Secretary’s meetings.
• Complete other tasks assigned by the Agency Manager, Regional Secretary and Regional Manager.
Seminars Attended:
• Ethics and Code of Conduct Training Program 01 Sep 2011
VERSAR INTERNATIONAL INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Workplace Harassment Training Program 01 Sep 2011
VERSAR INTERNATIONAL INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• QMS18- Effective Implementation of Document and Data Control 11 Jul 2011
RICHMONDE HOTEL
21 San Miguel Ave., Ortigas Center, Pasig City
• QMS19- Effective Records Management 12-13 Jul 2011
RICHMONDE HOTEL
21 San Miguel Ave., Ortigas Center, Pasig City
• Business Correspondence and Email Etiquette 24 Apr 2009
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Wellness Seminar: Hypertension & Heart Illnesses 21 Apr 2009
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Occupational, Health and Safety Training 31 Mar - 01 Apr 2009
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Environmental Awareness Training 28 Feb 2008
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Work Safety Awareness Training 01 Feb 2008
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• Integrated Management System (IMS) 26 – 27 Dec 2008
Awareness Training
VIAP, INC. ASIA-PACIFIC
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• ISO 9001:2000 Quality Management System (QMS) October 2006
JOSE ALILING CONSTRUCTION MANAGEMENT, INC. (JACMI)
2nd
Floor ACCI Bldg., 6082 Palma St., corner Rockwell Drive, Makati City
VIAP, INC. ASIA-PACIFIC Sep 2007
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• ISO 14001:2004 Environmental Management System (EMS) October 2006
JOSE ALILING CONSTRUCTION MANAGEMENT, INC. (JACMI)
2nd
Floor ACCI Bldg., 6082 Palma St., corner Rockwell Drive, Makati City
VIAP, INC. ASIA-PACIFIC Sep 2007
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
• ISO 18001:19999 Occupational Health and Safety Assessment Series (OHSAS)
JOSE ALILING CONSTRUCTION MANAGEMENT, INC. (JACMI) Oct 2006
2nd
Floor ACCI Bldg., 6082 Palma St., corner Rockwell Drive, Makati City
VIAP, INC. ASIA-PACIFIC Sep 2007
9th
Floor Herco Building, 114 Benavides St., Legaspi Village, Makati City
Julie Jahara Gutianjo Resume Page 5
