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Curriculum Vitae
Mrs. Anna Coelho
P.O. Box 3139, Ruwi PC 112, Sultanate of Oman
Mobile # 96180078; Email: anna73_coelho@yahoo.com
Dedicated and technically skilled business professional with a versatile administrative
support skill set developed through experience as an office manager, personal assistant
and office administrator.
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PROFESSIONAL SKILLS
Organizational and planning skills
Independent working
Team building and Supervision
Decision making
Initiative
Adaptability
Prioritize and multi-tasking
Report and Document Preparation
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Research and excellent negotiation skills
Records Management
Inventory Management
Initiative
High Integrity
Self-motivated, hardworking, flexible and friendly
CAREER SCAN (OMAN)
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April 2009-30 March 2014 : Executive Manager – Al Dahria International (Real Estate
Company)
Duties and Responsibilities:
• Manage office operations and oversee all activities of the real estate to ensure
efficiency and productivity
• Monitor the staff activity and assign daily job tasks
• Advertising, preparing marketing pamphlets/material, to attract tenants
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• Meeting and screening prospective tenants, explaining the rules and regulations and
terms of occupancy
• Prepare lease agreements, track lease expiry, process timely renewals
• Process inventory control at the time of move-in and move-outs
• Inspecting properties and carrying out necessary maintenance
• Respond to tenant concerns in a timely manner
• Performing financial duties
• Prepare monthly Rental statements and Business Activity Report.
• Set up computer and other requirements for new employees
• Maintain electronic filing and record-keeping systems
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• Establishing rental rates by researching the local market and analyzing the economy’s
situation around that location
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June 2002-Feb 2009 : Personal Assistant to the Executive Director, (Mustafa Sultan
Enterprises LLC ).
Duties and Responsibilities:
• Organize Directors’ diary with the essence of integrity and confidentiality, scheduling
meetings/appointments etc.
• Independently draft and format letters at corporate level from oral instructions,
dictation, brief notes and voice recording equipment.
• Co-ordination and liaison between the Management and the second Line Managers
including staff at different levels.
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• Arrange complex travel bookings, accommodation, obtain visas etc.
• Deal effectively and efficiently with people seeking appointment with the Director.
• Dealing with enquiries, accurately recording and / or acting upon messages.
• Review drafts and finished documents for appropriate approvals / signatures by the
respective GMs / Managers and collating enclosures prior forwarding to the Director.
• Manage and maintain confidential filing system.
• Supervise the Director’s office in his absence and update him about the ongoing
business upon his return.
• Track various projects and update the Director on the status related to work progress.
• Support and cover for Chairman / MD’s office as and when required.
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• Independently handle and process new vehicle requisition for the Group employees.
Major Achievements : Received ‘Star Performer’ award for 2006-07.
December 2000 – 25th
June 2002 (MANAGEMENT CONSULTANCY FIRM, OMAN)
Profile :Executive Secretary to the Managing Director
Duties and Responsibilities:
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• Provide full secretarial services, independently manage the MD’s office in his absence,
and update him accordingly on day-to-day matters.
• Diary and E-mail management.
• Maintaining filing system.
• Sorting and distribution of mail.
• Taking dictation / manuscript typing.
• Arrange visas, itineraries, travel booking, hotel arrangement, etc.
• General self-correspondence
Sept. 1995 to Oct 2000 (AL AHLIA PORTFOLIO SECURITIES CO - OMAN)
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Profile: Executive Secretary to the Chief Executive Officer (CEO)
Duties and Responsibilities:
• Provide full secretarial services, supervise and carry out daily tasks. Keep the CEO
updated on day-to-day matters in his absence.
• Diary and E-mail management, Sorting and distribution of mail.
• Maintaining filing system.
• Scheduling Board Meetings and dispatching meeting materials.
• Arrange visas, itineraries, travel booking, hotel arrangement, etc.
• Provide secretarial assistance to Manager – Corporate Finance.
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Sept 1994 to June 1995 (OMAN NATIONAL INSURANCE - OMAN)
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Profile: Executive Secretary to the HRD Manager
Duties and Responsibilities:
• Managing the efficiency of office administration and support in areas of responsibility
as follows:-
• Maintained filing system.
• Prepared Employment Contracts.
• Handled all correspondence related to visas, labour card renewals, road permits, etc.
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• Handled inter-office correspondence including Staff bonus, increments, leave,
resignation and retrenchment.
• Travel arrangements.
1983 to 1993 ( ELASTIC TAPES - INDIA)
Profile: Executive Secretary to the Managing Director
Duties and Responsibilities:
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• Administrative functions coupled with excellent shorthand-typing skills, maintaining
staff records, handling Payroll, Petty Cash, Accounts payable and receivables etc.
• Logistics, Production, Shipment and invoicing.
• Responsible for all secretarial duties.
EDUCATION
Bachelor in Arts (University of Bombay)
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TECHNICAL TRAINING
Diploma in Computers MS Office, Diploma in Personal Secretarial Practices, Diploma in Shorthand &
Typewriting
PERSONAL DETAILS
DOB : 7th
March 1961
Nationality : Indian
Marital Status : Married
Linguistic Skills : English, Hindi, and basics of Arabic
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Interest : Music, Reading, Traveling, Cooking, Socializing
Driving License : Possess a valid GCC Driving License
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