1. Miss Lucy Wright
Address 59 William Road Mobile 07714220884
Sutton
Surrey Email lucyannwright@hotmail.com
SM1 4QT
After working within both a Media and Music environment over the last few years, I am looking to develop my skills further in a more challenging role
still within a creative industry. I have completed various work experience placements within different fields over time; mainly PA and Administration
roles, and am eager to use what I have learnt through these experiences and use them to my greatest ability. Having already gained experience in
various sectors, I am very keen to stay working within a Creative industry where my true passions lie and where I can really use the skills I have
obtained from my previous exceptional roles.
Employment
February 2013 – Present
Sony/ATV Music Publishing – Central London
PA to VP, International and Team Assistant to Team of 10x people
Main responsibilities include:
• Intense diary management using Outlook – Creating and amending meeting invites across worldwide time zones
• Setting up meetings/conference calls, including meeting room set up and providing refreshments/lunches
• Booking travel and accommodation for all the UK based International team, as well the IT and HR teams for all business trips, including arranging
visas and completing expenses. Liaising directly with the allocated travel company, making amendments/changes both in and out of office hours
• Screening all calls that come in for my manager via the switchboard or directly
• General ad hoc and team assistant to the UK International Team of 10x who report into my manager, along with covering for the PA who supports
the EVP, International when she is on annual leave or out of the office
• Managing and updating the annual leave tracker for the team, after gaining management approval
• Organising both local and international couriers, and taxi bookings
• Liaising with our internal IT team regarding new starts and leavers, along with ordering both new blackberries/ laptops for the team
• Constantly liaising with other PA/Assistants within the company from different departments and external companies, in various European and
International countries via email and telephone
• Putting together PowerPoint presentations and agenda’s for Bi-Weekly and Bi-Monthly International/Operations Meetings led by my manager
• Arranging a yearly Regional Conference for all our Europe and International territory MD’s and FD’s - approx. 60 people who report into my
manager at an external location in either the UK or Europe. This includes arranging accommodation and evening functions for all attendees
• Researching, designing and ordering company merchandise for various conferences
• Updating monthly the company International teams organisation charts, and forwarding them to HR
• Ordering office supplies for the team such as stationary, business cards, headed paper and branded envelopes. As well as office building
supplies such as office desks, TV’s, filing units, chairs etc and raising PO numbers for them
• Approval and signing off of invoices and then forwarding to our accounts team for payment
• Capturing/requesting information, then creating and sending out a ‘Quarterly International Newsletter’ to all staff within the organisation
• Help organise both the Summer and Christmas party for the whole company. Dealing closely and building a good relationship with suppliers and
other departments. Also, arranging the company ‘Long Service Awards’ and having the awards made that are presented to staff
• For business related purposes requesting withholding tax and residence certificates from the HMRC
• Confirming staff numbers for our yearly insurance update. Disturbing information once it has been approved, agreed, and certificates received
• Liaising with facilities regarding office maintenance, office moves and furniture relocations/disposal
• Arranging and co-ordinating office reconfigurations and moves with external companies, then updating floor plans
• Managing our office storage facilities and updating the inventory
April 2012 – November 2012
Chapman Entertainment – South West London
Office Manager and PA to 3x Directors
Main responsibilities include:
• Diary management using Outlook for 3x Directors - Managing, Creative & Commercial/Licensing Directors
• Booking taxis, travel and accommodation for business trips, and completing expenses.
• Making changes and amendments to travel and accommodation arrangements
• Maintaining a reception area and switchboard for both internal and external calls, as well as meeting and greeting visitors
• Liaising with other PA/Assistants within other external companies via email and telephone
• Setting up meetings/board meetings/conference calls, including meeting room set up and providing refreshments
• Organising UK and European couriers, costume and set deliveries and arranging deliveries to our allocated storage units around the country
• Ordering office supplies such as Stationary as well as office refreshments
2. • Updating Brand Websites (Fifi and The Flowertots, Roary the Racing Car, Raa Raa the Noisy Lion and Little Charley Bear) and motioning all
email enquiries and responding to them via the websites
• Brand approvals for magazine articles and stage shows
• Data input – Overnight TV ratings and Legal Documentation .e.g. Licensing agreements, Agent Amendments etc
• Completing company Credit Card expenses for all directors and myself
• Managing petty cash, along with approving and signing off invoices
• Distributing post within the company, sorting and sending out post at the end of each day
• Managing all office contracts that the company has in place – Electricity, Water, Air Condition, Security System, Recycling, Business Mobile
Phones, Fire Alarm, Company printing, Brand and Sample deliveries
• Liaising with an external IT company for all company IT and Server issues. This includes setting up new starters email accounts, changing and
storing daily back-up tapes, and main phone lines for the company
• Running a weekly Fire Alarm Test
• Making contacts with recruitment agencies regarding new roles
June 2011 – April 2012
JP. Morgan – City of London
PA/Team Assistant (Temporary role)
Main responsibilities include:
• Diary management using Outlook for 2x Executive Directors, 5x Vice-Presidents and a team of approx. 50 people in the Finance and Business
Management department within the investment bank
• Setting up meetings/conference calls, booking internal meeting rooms and refreshments in all office locations
• Ordering office supplies such as Stationary, PC’s, Screens, Head-sets, Blackberry’s and Phones using ePhurchase
• Raising applications and shared Drive access for new starts and excising staff members
• Managing email distribution lists
• Creating desk and floor plans for office moves
• Setting up new starters on I.T and assisting with inductions
• Running accident response call tree exercises along side completing and confirming recovery plan requirements
• Liaising with other PA/Assistants, in the UK, US and Hong Kong offices via email and telephone
• Making changes and amendments to travel and accommodation arrangements
September 2010 – June 2011
ICSA Software International Ltd - London
Reception/PA (Maternity Cover)
Main responsibilities include:
• Maintaining a busy reception area and switchboard with both internal and external calls
• Project Managers diary management using Outlook
• Manage office meeting room bookings using Outlook calendars
• Ordering taxis and both UK and International couriers
• Booking travel and accommodation for internal work colleagues
• Complete office stationary orders and assist Office Manager with office supplies order
• Deal with internal and external post
• Assisting other staff members with additional secretarial or administrative duties
• Recording all deliveries and passing on to the relevant people
Education/Qualification
September 2003 - May 2005
Salford University - Salford, Manchester
HND in Physical Theatre and Dance, with Media Modules (Merit)
September 1999 - June 2002
West Kent College - Tonbridge, Kent
• BTEC National Diploma in Performing Arts – 2 year course (Distinction)
• 1 Year Intensive – Secretarial and Personal Assistant Course
September 1994 - June 1999
The Bradbourne School for Girls - Sevenoaks, Kent
• 10 GCSE’s
Computer Skills
Microsoft Office, Outlook, PowerPoint, Excel, Word, Publisher, Adobe
