MIS Subsystems Hierarchical Relations of Subsystems Types of Subsystems Organisational Function Subsystem Activity Subsystem Organisational Function Subsystems Organisational Function Production Subsystem Marketing Subsystem Personnel Subsystem Finance Subsystem

1. Management Information Systems
MIS SUBSYSTEMS AND ITS TYPES
Prepared By:
Mohammed Jasir PV
Asst. Professor
NBS, Koratty
Contact: 9605 69 32 66

2. “
‘MIS is a system that aids management in making,
carrying out and controlling decisions’.
- Jerome Kanter
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3. Sub Systems
 It is difficult to comprehend a complex system
as a whole
 So we need sub systems of manageable size
 Sub systems form a hierarchical structure

4. Marketing
Sales Promotion
Advertising
Publicity
Personal
Selling
MR
Production Finance HR
Sub- System
System
Sub – Sub- System

5. Hierarchical Relations of Subsystems
System
Subsystem A
A1 A2
A2(1) A2(2)
Subsystem B
B1 B2
Subsystem C
C1
C1(1) C1(2)
C2

6. Types of Subsystems
Two approaches to define subsystem
 Organisational Function Subsystem: Supports the various functions of an
Organisation.
Eg. Marketing, Production, Personnel etc.
 Activity Subsystem: Supports the activity for which they are used.
Eg. Transactions, Operations etc.

7. MIS Subsystems

8. Organisational Function Subsystems
Major FunctionalSubsystems Some Uses
Marketing IS Sales forecasting, Sales planning, Sales analysis
Manufacturing IS Production planning & scheduling, cost control analysis
Personnel IS Salary Admn., Planning HR requirement, performance analysis
Accounting IS FinancialAnalysis, cost analysis, Capitalplanning, etc.
LogisticsIS Planning & control of Purchasing, inventories,distribution.
Information Processing System Planning of Information System, cost – effectivenessanalysis
Top Management System Strategic Planning, resource allocation

9. Activity Subsystems
Activity Subsystems Some Uses
Transaction Processing System Processing of orders, shipments, & receipts
Operational Control System Schedulingof activitiesand performance reports
Management Control System Formulationof Budgets & resource allocation
Strategic Planning System Formulationof Objectives& strategic plan

10. Organisational Function
• Each function has four activity subsystem such as
• Transaction Processing
• Operational Control
• Managerial Control
• Strategic Planning

11. Production Subsystem
• Transaction Processing
• Production orders
• Finished part tickets
• Time keeping tickets
• Operational Control
• Requires detailed reports comparing actual performance with schedule and control
• Managerial Control
• Summary reports which compare overall planned performance with actual
performance
• Strategic Planning
• Requires Information regarding M&A, alternative Manufacturing approaches,
automation alternatives etc..

12. Marketing Subsystem
• Transaction Processing
• Sales orders
• Promotion Orders
• Operational Control
• Sales force
• Day to day scheduling of sales
• Periodical analysis of sales volume byb region, product, customer etc..
• Managerial Control
• Compare overall performance against marketing plan
• Strategic Planning
• New market and marketing strategies, competitors, income projections, demographic,
projections, technological developments

13. Personnel Subsystem
• Transaction Processing
• Employment requisitions, job descriptions, training specifications,
personnel data, pay rate changes, pay cheques, termination process
• Operational Control — Hiring, training, terminations, issuing benefits
• Management control — Cost of recruitment, cost of training, salary paid etc.
• Strategic planning — For evaluating alternative strategies for recruiting,
salary, training, benefits and retaining employees

14. Personnel Subsystem
• Transaction Processing
• Employment requisitions, job descriptions, training specifications,
personnel data, pay rate changes, pay cheques, termination process
• Operational Control — Hiring, training, terminations, issuing benefits
• Management control — Cost of recruitment, cost of training, salary paid etc.
• Strategic planning — For evaluating alternative strategies for recruiting,
salary, training, benefits and retaining employees

15. Finance Subsystem
• Transaction Processing — Processing credit applications, sales billing, collection,
payment of vouchers, cheque etc.
• Operational Control — Daily collection reports, error reports, record of
processing delay, financing day to day affairs.
• Management control — Budgeted and actual financial resources, cost of
processing account data
• Strategic Planning — Evolve alternative strategy to finance the firm, long range
tax planning, cost accounting and budgeting

16. Thanks!
Any questions?
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