This can be used as a tool to reduce error in billing and material re conciliation

1. CHECK LIST FOR DPR & BILLING IN PROJECTS REV-00
1 | P a g e
In case of any doubt or corrections please mail to : v.gopal21@gmail.com
I.DPR
1. Check correct BOQ No. entered
2. Check Description/Key data/ information entered correctly
3. Check Unit of Measurement
4. Check Section/Location
5. Check Type of activity Part or Full
6. Check Name of activity with details
7. Check Quantity executed with unit
8. Check Reading and frequency to be done as per Specification
9. Check entry of Type/make/model no./sl.no/drum no/batch no.. as applicable
10. Check Sampling done if any
11. Check the details entered are complete as per description /specification/drawing as applicable and
indicate as appropriate
12. Check entered details to be legible, any correction done to be countersigned by all
13. Check Date of execution entered correctly
14. Check the Name, Date and signature of Vendor representative and Client / PMC representative are
correct and complete
Ensure Only one BOQ item is entered in one DPR for easier billing and reconciliation
II. Bill/invoice
1. Check Copies of POA, Insurance for employees/workers, BG, All risk insurance for materials, ESI/PF
payment challans and Insurance for COVID 19 are attached as applicable
2. Check bill/invoice is signed by authorized signatory
3. Check Original DPRs attached
4. Check DPR Consolidated statement BOQ wise is attached
5. Check for erection bills original DPRs are checked for completion of activities as per BOQ description
6. Check Samples with sampling frequency and test report for finished items/foundations/raw materials
related to the DPR /section/location are attached, original attached if photo copy attached details of
original with bill no… are indicated and signed
7. Check approval of raw material source /sub-contractors/ Royalty challans related to the DPR attached
8. Check for supply bills original JVR with TPI/RITES/RDSO / consignee inspection report attached
9. Check for supply progress bills copy of the Certificates to be attached mentioning original attached
with bill no…… and signed
10. Check the BOQ no, description qty as per LOA/amendment, qty now claimed, cumulative are tallying
11. Check the erection qty is not more than supply qty
12. Check the rate, amount, GST, eligible % age as per contract etc... entered are correct
13. Check signed material consumption list / stock statement for the previous month is attached
14. Check RC book, permit & ODO meter reading for vehicles
15. Check the name of person prepared the bill & name of person verified before submission of bills to
client office is entered on top sheet.
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Example:
For mass foundation: type of fdn, soil type, dimension and volume, cement qty and batch no,
For Isolator Make , sl.no ,type , details of interlocking, lock pad, earthing , operating rod etc..
For trench excavation: width and depth for every10 meter etc, Soil type
For RCC concreting : Reference BBS and rebar size and length etc.
For Building: anti termite coating, water leak test, water proofing etc.