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Defective Invoices
Defective
Invoices
Recipient
GSTIN No
Recipient
Address(Sta
te)
Vendor
GSTIN
No
Vendor
Address
Invoice
Date
Service
Period
Service
Description
SAC
Code
SE /JMS
Amount
GST
Calculation
Total
amount in
Words
Major Defective reasons
 Invoice number should be with in 15 Digits.
 Period of Service date should be lesser than invoice date.
 SAC Code Mismatch.
 Total amount in words mismatch.
 Description of service mismatch.
 Ship to Party / Bill to party name should be Reliance Project
& Property Management Service Limited.
Digital Invoice
 Step 1 : Prepare invoice soft copy as per JMS value.
 Step 2 : Convert excel file into PDF Format & save it.
 Step 3 : Insert Digital Signature drive & Install into the system.
Digital Invoice
Step 4 : Open PDF invoice, Go to “View” Select “Fill &
Sign” Click on “Place the Signature”.
Digital
Invoice
Step 5 : Drag the Signature where the signature
to be appeared & Save the file.
Digital
Invoice
Step 6 : Enter the Digital sign
password
Digital
Invoice
JMS Entry / Invoice Submission
 Login with your Vendor code & Password on scm.ril.com
 Select JMS  Create / Update
 Select Type – “OTC”
 Select WO No.
 Select Line Items (1,2,3,4…. ETC) one by one.
 Select Service code & Click all service codes and submit.
Post previous process service codes will
appear for create back up sheet. Back
up sheet to be create for available
balance quantity only.
• Select Create Back up sheet & Fill below highlighted.
• For RA Bill – Select service period date from JMS creating
Example Service period is 01.06.2020 to 30.08.2020, if you
creating JMS on 23rd of June, then service period date will be
01.06.2020 to 23.06.2020.
 For Final Bill – Service Period to be entered as per actual
work executed & same to be mentioned on Invoice.
Note : Actual service period should be between WO Service
Period.
Example : WO Service period is 01.06.2020 to 30.08.2020 but
while posting JMS actual service period to be mentioned. Else
HR Compliances to be arrange for as per service period. Once
post invoice on SCM portal service entry will be booked as per
JMS Service period & No changes will be done through
manual.
 Site Name & Format to be entered in Location.
 Basic unit of Measures to be specify in Geometry with
related to service codes.
 Like : Length in Meters, Number, Feet, KG Etc.
 Post entering correct Geometry and Quantity, Click on Add
button & Submit.
 Then Qty will be displayed in backup sheet.
 For each line same procedure to be followed.
 After entering back up sheet against all line items. Certified
M Book & Abstract sheet to be attached on JMS
(Mandatory). (Contractor, EIC & CH should sign on each
page along with Date)
Note : Kindly check WO Service codes & Quantity before
creating JMS. In Final WO few line items will get deleted &
DON’T ADD THOSE DELETED & ZERO LINE ITEMS FOR JMS
POSTING. SAME WILL BE NOT ALLOWED TO POST TAX
INVOICE.
Invoice Posting process
 Select JMS  Create Invoice
 Select WO NO, Plant, Invoice No., Invoice Value (JMS value is
always excluding GST Value – While preparing invoice GST to
be add), Short Desc, Invoice date.
 Click on “Choose File” & Upload Digital invoice & Click on
Digital invoice tick mark
 Give Name to uploading file & Click on Upload button.
 Tick JMS no & Submit invoice, you will get automated mail
with “Invoice posted successfully”.
JMS Tick mark
Submit invoice button
HR Documents
HR-IR
Documents
Attendance
Register
Wage Register
Duely signed
by EIC
EPF Combined Challan
&
PF ECR copy &
TRRN Details &
Payment
acknowledgement
ESIC Contribution
Sheet & Paid
Challan
Labour
Component
HR-IR – Attendance Sheet(Register) Formats
Annexure 1 Format
NAME & ADDRESS OF
CONTRACTOR NAME & ADDRESS OF PRINCIPAL EMP
WAGE PERIOD FOR THE
MONTH
NATURE AND LOCATION OF
WORK
EARNINGS DEDUCTION
SL NO
NAME OF
WORKMEN ESIC IP NO UAN Number
DESIGNATION
/NATURE
OFWORK DONE Skill Level Category NO OF DAYS WORKED OT RATE OT HOURS Basic+DA HRA Conveyance Bonus OVER TIME
Addl.Allowance if any
other than specified here
under the heading "
Earning"
NATURE OF
PAYMENT Gross Salary PF ESI
Gross
Deduction Net Salary
SIGNATURE
/ THUMB
IMPRESSIO
N
INITIAL OF
CONTRACT
OR/ HIS
REPRESENT
ATIVE
A B C D E F G H I J K L M N O P
Q=J+K+L+M+N+O
+P R=12% OFJ S=1.75% OFQ T=R+S U=Q-T V W
eg.
1 HARI MASON SKILLED 29 87.5 8 10150 700 10150Cash/ Cheque 21000 1218 367.5 1585.5 19414.5
2
3
SO ON
TOTAL
SUBMITTED BY VERIFIED BY EIC/HIS REPRESENTATIVE
CONTRACTOR (stamp & seal) NAME ##
NOTE :
1. PF EMPLOYEE CONSIDERED AS 12 % OF BASIC + DA
2. ESIC EMPLOYEE CONSIDERED AS 1.75 % OF TOTAL WAGES
3. CONTRACTOR SHALL SPECIFY SKILLED CATEGORY IN COL "F" ( Like Skill / Seme Skilled/ Unskilled)
4. CONTRACTOR SHALL SPECIFY DESIGNATION / NATURE OF WORK EXECUTED BY THAT INDIVIDUAL IN COL "E" ( Like Mason/ Carperter etc)
5. FORM 11 SHALL NOT BE ACCEPTED . ALL LABOURS WORKING AT SITE SHOULD BE - PF/ESIC COMPLIANT
6. BONUS PAYMENT TO THE EMPLOYEES DEPLOYED BY THE CONTRACTOR ARE MANDATORY @ 8.33% OFTHE MINIMUM WAGES (MINIMUM WAGES OR RS.7,000/-,WHICHEVER IS HIGHER). THIS SHOULD ALSO BE PAID MONTHLY TO ENSURE CONTROL ON PAYMENT OF BONUS
7. EMPLOYER CONTRIBUTION OF PF & ESIC ARE NOT SHOWN IN ABOVE LIST. SAME SHALL BE COMPLIED WHILE DEPOSITING CONTRIBUTIONS TO AUTHORITY . PF EMPLOYER CONTRIBUTION IS CONSIDERED AS 13.15%(INCLUSIVE OFADMIN CHARGES) OF BASIAC+ DA.
ESIC - EMPLOYER CONTRIBUTION IS CONSIDERED AS 4.75% OFTOTAL WAGES .
8. THE COMPLIANCE % AS SHOWNABOVE IS AS PER PREVAILING RULE AS ON DATE . ANY AMENDMENT/CHANGES/ ADDITION/ DELETION SHALL BE ADHERED TO .
WAGE REGISTER
ABSTRACT FOR PF/ ESIC COMPLIANCE ANEXURE-2
PROJECT NAME LABOUR COMPONENT (LC) AS PER ORDER
INITIAL WORK ORDER
VALUE
WORK ORDER NO
NAME OF CONTRACTOR
Sl No RA BILL Service Period Gross Bill Value
TOTAL WAGES =BAIC + DA +
OVERTIME + ALLOWANCES
LABOUR COMPONENT =(E/D)*100 BASIC + DA
THERITICALLY PF TO BE
SUBMITTED ( 25.15% of G)
ACTUAL PF SUBMITTED (
Employeer + Employee)
THERITICALLY ESIC TO
BE SUBMITTED ( 6.5% of
E)
ACTUAL ESIC
Submitted
A B C D E F G H I J K
1 Initial WO Value #DIV/0! - -
2 #DIV/0! - -
3 #DIV/0! - -
4 #DIV/0! - -
5 #DIV/0! - -
6 #DIV/0! - -
-
TOTAL
- -
#DIV/0!
- - - - -
HOLDUP AMOUNT IF ANY
PROPOSED BY RECOMMENDED BY CONCURRED BY APPROVED BY
NAME NAME RAJESH SHETE MURALI RAMA
SITE QC EIC NHQ HEAD-CONTRACTS
ATTACHMENT
1.WAGES REGISTER certified by Vendor &verified by RIL
2.Wages shall be as per prevailing rate of Minimum wages notified by appropriate Government for the state
3.Electronic Challan as Proof of Payments to the authority to be provided by vendor for PF & ESIC compliance
Annexure 2 Format
 Annexure 1 & 2 will helps to HR Clearance for smooth
payment process while final bill submission.
 Annexure 1 / Wage Register to be certify from Site Engineer.
 Annexure 1 & 2 to be submitted at the time of RA Bill so
that we can cross check & correct for any mistake.
 Annexure 1 covers major mistakes as follows:
A. PF Calculation.
B. ESIC Calculation.
C. No of Labors should match WO weightage.
 Annexure 2 covers major mistakes as follows:
A. Labour Component should be around 6% of each WO.
B. PF & ESIC payment should be as per attendance sheet only.
Annexure 1 & 2
HR-IR – PF Documents ( Combined Challan & TRRN Details)
PF Combined Challan
PF TRRN Details
HR-IR – PF Documents ( ECR & Acknowledge copy)
PF ECR Copy
PF Acknowledgement
copy
HR-IR – ESIC Documents
ESIC
Contribution
sheet
ESIC Paid Challan
HR- IR Complete Document
 Along with Below Documents LC % & Minimum Wages to be
cover as per state wise. Wage Register required in PDF & Excel
format.
Service period Aug'18 Sep'18
Wage Register Required Required
Attendance Required Required
PF Combined Challan Required Required
PF ECR Required Required
PF Acknowledgement Required Required
PF TRRN Details Required Required
ESI Contribution Required Required
ESI payment slip Required Required
GST Compliances
As per government standard GST compliances linked against
each invoices. GSTR1 & GSTR3B to be done against all
submitted invoices. After filled GSTR1, same will be reflecting in
our GSTR2A then Systemised GST Block will get released.
 Kindly upload GSTR1 on 1st of every month. (Due date will
be 10th)
 GSTR3B to be filled on 11th - 20th of Every month.
GSTR1 Screen shot as per standard
Major check list to be filled correctly as per GST Standard
 Recipient GSTIN No. & Vendor Invoice No. & Invoice
date & Value should be match with “Tax Invoice”
 GST Calculation & Basic amount also match with “Tax
Invoice”.
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JMS.pptx

  • 2. Major Defective reasons  Invoice number should be with in 15 Digits.  Period of Service date should be lesser than invoice date.  SAC Code Mismatch.  Total amount in words mismatch.  Description of service mismatch.  Ship to Party / Bill to party name should be Reliance Project & Property Management Service Limited.
  • 4.  Step 1 : Prepare invoice soft copy as per JMS value.  Step 2 : Convert excel file into PDF Format & save it.  Step 3 : Insert Digital Signature drive & Install into the system. Digital Invoice
  • 5. Step 4 : Open PDF invoice, Go to “View” Select “Fill & Sign” Click on “Place the Signature”. Digital Invoice
  • 6. Step 5 : Drag the Signature where the signature to be appeared & Save the file. Digital Invoice
  • 7. Step 6 : Enter the Digital sign password Digital Invoice
  • 8. JMS Entry / Invoice Submission
  • 9.  Login with your Vendor code & Password on scm.ril.com  Select JMS  Create / Update  Select Type – “OTC”  Select WO No.  Select Line Items (1,2,3,4…. ETC) one by one.  Select Service code & Click all service codes and submit.
  • 10. Post previous process service codes will appear for create back up sheet. Back up sheet to be create for available balance quantity only.
  • 11. • Select Create Back up sheet & Fill below highlighted. • For RA Bill – Select service period date from JMS creating Example Service period is 01.06.2020 to 30.08.2020, if you creating JMS on 23rd of June, then service period date will be 01.06.2020 to 23.06.2020.
  • 12.  For Final Bill – Service Period to be entered as per actual work executed & same to be mentioned on Invoice. Note : Actual service period should be between WO Service Period. Example : WO Service period is 01.06.2020 to 30.08.2020 but while posting JMS actual service period to be mentioned. Else HR Compliances to be arrange for as per service period. Once post invoice on SCM portal service entry will be booked as per JMS Service period & No changes will be done through manual.  Site Name & Format to be entered in Location.  Basic unit of Measures to be specify in Geometry with related to service codes.  Like : Length in Meters, Number, Feet, KG Etc.
  • 13.
  • 14.  Post entering correct Geometry and Quantity, Click on Add button & Submit.  Then Qty will be displayed in backup sheet.  For each line same procedure to be followed.  After entering back up sheet against all line items. Certified M Book & Abstract sheet to be attached on JMS (Mandatory). (Contractor, EIC & CH should sign on each page along with Date) Note : Kindly check WO Service codes & Quantity before creating JMS. In Final WO few line items will get deleted & DON’T ADD THOSE DELETED & ZERO LINE ITEMS FOR JMS POSTING. SAME WILL BE NOT ALLOWED TO POST TAX INVOICE.
  • 16.  Select JMS  Create Invoice  Select WO NO, Plant, Invoice No., Invoice Value (JMS value is always excluding GST Value – While preparing invoice GST to be add), Short Desc, Invoice date.  Click on “Choose File” & Upload Digital invoice & Click on Digital invoice tick mark  Give Name to uploading file & Click on Upload button.  Tick JMS no & Submit invoice, you will get automated mail with “Invoice posted successfully”. JMS Tick mark Submit invoice button
  • 17. HR Documents HR-IR Documents Attendance Register Wage Register Duely signed by EIC EPF Combined Challan & PF ECR copy & TRRN Details & Payment acknowledgement ESIC Contribution Sheet & Paid Challan Labour Component
  • 18. HR-IR – Attendance Sheet(Register) Formats
  • 19. Annexure 1 Format NAME & ADDRESS OF CONTRACTOR NAME & ADDRESS OF PRINCIPAL EMP WAGE PERIOD FOR THE MONTH NATURE AND LOCATION OF WORK EARNINGS DEDUCTION SL NO NAME OF WORKMEN ESIC IP NO UAN Number DESIGNATION /NATURE OFWORK DONE Skill Level Category NO OF DAYS WORKED OT RATE OT HOURS Basic+DA HRA Conveyance Bonus OVER TIME Addl.Allowance if any other than specified here under the heading " Earning" NATURE OF PAYMENT Gross Salary PF ESI Gross Deduction Net Salary SIGNATURE / THUMB IMPRESSIO N INITIAL OF CONTRACT OR/ HIS REPRESENT ATIVE A B C D E F G H I J K L M N O P Q=J+K+L+M+N+O +P R=12% OFJ S=1.75% OFQ T=R+S U=Q-T V W eg. 1 HARI MASON SKILLED 29 87.5 8 10150 700 10150Cash/ Cheque 21000 1218 367.5 1585.5 19414.5 2 3 SO ON TOTAL SUBMITTED BY VERIFIED BY EIC/HIS REPRESENTATIVE CONTRACTOR (stamp & seal) NAME ## NOTE : 1. PF EMPLOYEE CONSIDERED AS 12 % OF BASIC + DA 2. ESIC EMPLOYEE CONSIDERED AS 1.75 % OF TOTAL WAGES 3. CONTRACTOR SHALL SPECIFY SKILLED CATEGORY IN COL "F" ( Like Skill / Seme Skilled/ Unskilled) 4. CONTRACTOR SHALL SPECIFY DESIGNATION / NATURE OF WORK EXECUTED BY THAT INDIVIDUAL IN COL "E" ( Like Mason/ Carperter etc) 5. FORM 11 SHALL NOT BE ACCEPTED . ALL LABOURS WORKING AT SITE SHOULD BE - PF/ESIC COMPLIANT 6. BONUS PAYMENT TO THE EMPLOYEES DEPLOYED BY THE CONTRACTOR ARE MANDATORY @ 8.33% OFTHE MINIMUM WAGES (MINIMUM WAGES OR RS.7,000/-,WHICHEVER IS HIGHER). THIS SHOULD ALSO BE PAID MONTHLY TO ENSURE CONTROL ON PAYMENT OF BONUS 7. EMPLOYER CONTRIBUTION OF PF & ESIC ARE NOT SHOWN IN ABOVE LIST. SAME SHALL BE COMPLIED WHILE DEPOSITING CONTRIBUTIONS TO AUTHORITY . PF EMPLOYER CONTRIBUTION IS CONSIDERED AS 13.15%(INCLUSIVE OFADMIN CHARGES) OF BASIAC+ DA. ESIC - EMPLOYER CONTRIBUTION IS CONSIDERED AS 4.75% OFTOTAL WAGES . 8. THE COMPLIANCE % AS SHOWNABOVE IS AS PER PREVAILING RULE AS ON DATE . ANY AMENDMENT/CHANGES/ ADDITION/ DELETION SHALL BE ADHERED TO . WAGE REGISTER
  • 20. ABSTRACT FOR PF/ ESIC COMPLIANCE ANEXURE-2 PROJECT NAME LABOUR COMPONENT (LC) AS PER ORDER INITIAL WORK ORDER VALUE WORK ORDER NO NAME OF CONTRACTOR Sl No RA BILL Service Period Gross Bill Value TOTAL WAGES =BAIC + DA + OVERTIME + ALLOWANCES LABOUR COMPONENT =(E/D)*100 BASIC + DA THERITICALLY PF TO BE SUBMITTED ( 25.15% of G) ACTUAL PF SUBMITTED ( Employeer + Employee) THERITICALLY ESIC TO BE SUBMITTED ( 6.5% of E) ACTUAL ESIC Submitted A B C D E F G H I J K 1 Initial WO Value #DIV/0! - - 2 #DIV/0! - - 3 #DIV/0! - - 4 #DIV/0! - - 5 #DIV/0! - - 6 #DIV/0! - - - TOTAL - - #DIV/0! - - - - - HOLDUP AMOUNT IF ANY PROPOSED BY RECOMMENDED BY CONCURRED BY APPROVED BY NAME NAME RAJESH SHETE MURALI RAMA SITE QC EIC NHQ HEAD-CONTRACTS ATTACHMENT 1.WAGES REGISTER certified by Vendor &verified by RIL 2.Wages shall be as per prevailing rate of Minimum wages notified by appropriate Government for the state 3.Electronic Challan as Proof of Payments to the authority to be provided by vendor for PF & ESIC compliance Annexure 2 Format
  • 21.  Annexure 1 & 2 will helps to HR Clearance for smooth payment process while final bill submission.  Annexure 1 / Wage Register to be certify from Site Engineer.  Annexure 1 & 2 to be submitted at the time of RA Bill so that we can cross check & correct for any mistake.  Annexure 1 covers major mistakes as follows: A. PF Calculation. B. ESIC Calculation. C. No of Labors should match WO weightage.  Annexure 2 covers major mistakes as follows: A. Labour Component should be around 6% of each WO. B. PF & ESIC payment should be as per attendance sheet only. Annexure 1 & 2
  • 22. HR-IR – PF Documents ( Combined Challan & TRRN Details) PF Combined Challan PF TRRN Details
  • 23. HR-IR – PF Documents ( ECR & Acknowledge copy) PF ECR Copy PF Acknowledgement copy
  • 24. HR-IR – ESIC Documents ESIC Contribution sheet ESIC Paid Challan
  • 25. HR- IR Complete Document  Along with Below Documents LC % & Minimum Wages to be cover as per state wise. Wage Register required in PDF & Excel format. Service period Aug'18 Sep'18 Wage Register Required Required Attendance Required Required PF Combined Challan Required Required PF ECR Required Required PF Acknowledgement Required Required PF TRRN Details Required Required ESI Contribution Required Required ESI payment slip Required Required
  • 26. GST Compliances As per government standard GST compliances linked against each invoices. GSTR1 & GSTR3B to be done against all submitted invoices. After filled GSTR1, same will be reflecting in our GSTR2A then Systemised GST Block will get released.  Kindly upload GSTR1 on 1st of every month. (Due date will be 10th)  GSTR3B to be filled on 11th - 20th of Every month.
  • 27. GSTR1 Screen shot as per standard
  • 28. Major check list to be filled correctly as per GST Standard  Recipient GSTIN No. & Vendor Invoice No. & Invoice date & Value should be match with “Tax Invoice”  GST Calculation & Basic amount also match with “Tax Invoice”.