1. Carolyn Vining
Atlanta, Georgia 30084 Phone: 503-914-9591▪
Email: carolynvining11@yahoo.com
SUMMARY OF QUALIFICATIONS
A highly motivated, passionate, accomplished, innovative, dependable, determined, detail
oriented, organized Executive Assistant. Diverse experience across multiple industries and
various functional groups. Great interpersonal skills. Experience in a high volume, fast paced
corporate environment.
PROFESSIONAL EXPERIENCE
The Chestnut Law Firm April 2015 – July 2015
Executive Assistant to CEO
• Provided high-level executive support to the CEO.
• Communicated directly, and on behalf of the President and CEO, with constituents and
others on matters relating to the organization and the CEO’s programmatic initiatives.
• Researched, prioritizes and follows up on incoming issues and concerns addressed to
the CEO, including those of a sensitive or confidential nature. Recommended
appropriate course of action, referral or response.
• Handled all correspondence on behalf of the President and CEO including personal notes
and other appropriate communication.
• Coordinated the President and CEO’s calendar, scheduled phone calls and coordinated
all logistics.
• Coordinated the President and CEO’s travel schedules including all travel arrangements,
logistics, meeting coordination, material preparation.
Hire Dynamics
HR Coordinator June 2014 – December 2014
CARTERS
• Consulted with managers to understand their hiring needs.
• Posted positions via applicant tracking system.
• Interviewed candidates and provided concise summaries.
• Facilitated background/reference checks and other candidate screening
activities.
• Produced offer letters.
• Partnered with the company’s corporate relation services vendor to handle all

2. relocation matters.
• Maintained web-based new hire orientation/employee onboarding tool. Ensure
all orientation materials and practices were current and informative.
• Administered applicant tracking system (ATS). Ensured all ATS training resources
were accurate, useful, and accessible. Created and terminated user profiles as
managers joined or left the company. Provided technical support to line
managers. Kept abreast of system changes before they take place and planned
accordingly.
Travelport, Marietta, GA
Executive Asst to VP / HR Admin February 2010 - June 2013
• Worked for and acted as Gatekeeper for the Executive Vice President of Human
Resources, Chief Information Officer, Human Resources Director and Managers.
• Handled extensive international expense reports, travel requests, ticketing,
worked closely with the Executives, Directors, and the travel agents with
scheduling trips, handled all personal documents confidentially.
• Coordinated catering for large company events.
• Extensive and complex scheduling.
• Coordinated with accounting by inputting and editing records in Oracle for
employees and vendors, helped with collecting time sheets from all employees
and making sure they get their paychecks.
• Coordinated extensive scanning and filing of important documents in a very
organized manner.
• Answered and screened all calls for the Executive VP of Human Resources.
• Handled personal errands for top executives.
• Responsible for the purchasing of office supplies, furnishings and equipment plus
miscellaneous items for headquarters and multiple international locations
• Responsible for the issuance of all security codes, office keys, and gate codes.
Dunnhumby USA via Staff Mark, Marietta, GA
Executive Assistant (Contract) May 2009- January 2010
• General office duties such as keyboarding, managing the flow of
correspondence, filing, requisition of supplies, faxing.
• Coordinated materials for meetings and training sessions and other activities of
the international locations.
• Provided meeting support as needed (e.g., scheduling conference rooms,
coordinating food and other logistics).
• Provided administrative support to staff for copying, faxing and large-scale
mailings.
• Liaison with administrative personnel at international facilities.
• Supported company’s ongoing internal communications process.

3. Crazy Daisy Books, Decatur, Ga
Executive Assistant June 2007- September 2008
• Maintained all files and reports and answered all calls.
• Calculated and prepared invoices.
• Assisted with research and cost comparisons for vendors to maintain cost
effectiveness and quality.
• Researched purchasing requirements and made recommendations.
Baumgartens, Inc., Atlanta, Georgia
Administrative Assistant May 2005-May 2007
• Sole person answering all phone calls while supporting warehouse and office
personnel in all daily operations.
• Managed financial services daily operations, such as, high volume of account
receivable and accounts payable, scheduling, filing and extensive data entry.
• Managed the company’s financial services projects by utilizing MS Access and MS
Excel.
• Developed and implemented a process to manage the company’s invoicing, bill of
landings, purchase orders, and packaging slips.
Happy Smiles, Portland, Oregon
Executive Secretary March 1999 –April 2005
• Responsible for overseeing the daily operations of an office currently supporting
six executives and support staff.
• Provided guidance to customers with complaints and/or questions.
• Liaison between all personnel and customers.
• Booked international travel and hotel arrangements for corporate and remote
facility staff as needed.
EDUCATION:
Oglethorpe University, Atlanta, Georgia, Completed in 2009 (3.4 GPA)
B.A., - Psychology, minors in Politics and Communications.
TECHINCAL SKILLS:
MS Office Suite (Word, Excel, PowerPoint, Access), People Soft, Taleo, Oracle, Ev5, Sharepoint,
Concur, Peerless, Everify, Adobe Acrobat, Edge, ADP, Notary, all Social Media Networks