1. Jan Sheffield
Austin, Texas
Phone 512-892-5359 jansheffield@yahoo.com
Summary of Capabilities
Experienced in handling a wide range of C Level executive support related tasks and able to work
independently with no supervision.
Exceedingly well organized, flexible and I enjoy the administrative challenges of supporting an office of diverse
people and programs.
The ability to interact with staff – at all levels – in a fast paced environment, sometimes under pressure,
remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Expert level written and verbal communication skills, strong decision making ability and attention to detail.
Education
The University of Texas; Austin, Texas
Bachelor of Business Administration in Marketing
Employment History
Contract Work; Austin, Texas 2013 – Present
Executive Assistant
• Safe Harbor
• Veteran’s Administration
• Carr Development
• BST
• VMWare
• EZ Corp
• Samuels Jewelers
• Accruent
Frost Bank; Austin Texas 2011 – 2012
Executive Assistant to three Vice Presidents
• Assisted three Vice Presidents in Private Banking with high wealth clients to simplify their banking needs
• Handled high call volume for the bankers and help clients
• Worked closely with the Private Bankers on individual client needs
• Learned all new software very quickly
• Worked closely with the Private Bankers on reaching out to their clients with notification of other products
• Helped the Private Bankers stay organized, so they could work as efficiently as possible

2. Jan Sheffield
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Contract Work; Austin, Texas 2009 – 2011
Executive Assistant
• Workers Assistance
• Texas Teacher Retirement
• Big Red
Green Builders Inc; Austin, Texas 2007 – 2008
Executive Assistant, Human Resources, Office Manager
• Executive Assistant to the President and CEO
• Managed all aspects of Human Resources using ADP – payroll, hiring and lay off’s for approx 25
employees
• Coordinated all travel and complex calendar for President utilizing Outlook
• Scheduled and facilitated Board meetings, taking meeting minutes and then distribution
• Used Sharepoint to post meeting minutes and “to-do” items for different employees
• Processed bi-weekly payroll and benefits administration through the use of ADP
• Managed office, from ordering supplies to ensuring all equipment was running properly
• Supervised receptionist / administrative assistant
AMD Corporation; Austin, Texas 2006 – 2007
Executive Assistant
• To the Vice President of International Policy & Relations
• Complex overseas travel and expense reports thereafter using AMD’s internal software
• Facilitated meetings between VP and her staff
• Prioritized, maintained and scheduled calendars, both personal and professional, utilizing Outlook
• Handled high volume phone calls and all correspondence, via email or Word
• Coordinated purchasing for department and approval thereof, using AMD’s internal software
• Processed purchase order requisitions and follow up for payment process, utilizing AMD’s internal software
• Worked closely with VP on highly confidential information
Powershift Ventures; Austin, Texas 2000 – 2006
Executive Assistant to the Chairman
• Prioritized, maintained and scheduled complex calendar, both personal and professional, utilizing Outlook
• Handled high volume phone calls and all correspondence, using both Outlook and Word
• Coordinated with the White House and the other members of advisors to President Bush within the Science
and Technology Advisory Council
• Assisted in Chairman’s involvement with public boards, private advisory boards, community involvement
and politics at various levels – this complicated calendar was extensively managed with Outlook
• Resolved employee issues only involving CEO as last resort
• Scheduled speaking engagements and prepared speech material
• Coordinated all travel arrangements and compiled expense reports, via Excel
• Enhanced management team productivity by organizing and attending quarterly Board of Director meetings,
creating the presentation in Powerpoint, noting action items and report preparation
• Responsible for the entire Marketing conference budget of approximately $300K

3. • Coordinated user group conferences and the company’s largest trade show participation, secured speaking
engagements, all within budget.