Biju Thayyil Chacko is seeking an Administration Officer position with over 9 years of experience in administration and accounts roles in the Gulf region. He holds a B.A. in Economics from Calicut University in India. His most recent role was as an Administration Executive with Emirates Technical Associates in Dubai where he coordinated HR, administration, and project tasks. Prior to that he held similar administration and office executive roles in the UAE and India, demonstrating experience in areas such as payroll, purchasing, documentation, and customer coordination. He declares that the information in his resume is accurate and looks forward to working sincerely with any new organization.

1. CANDIDATE RESUME
Name BIJU THAYYIL CHACKO
Contact +971‐50‐8246675 / bijutc@yahoo.com
Position Sought Administration Officer
Qualification May 1993 B.A (Economics) from Calicut University, Kerala, India
May 1990 Pre Degree Economics, Politics, History
March 1987 Secondary School Leaving Certificate (SSLC)
Current Residence: Dubai, UAE
Availability 30 Days Notice
Overview Having 9 years Gulf experience in Administration and Accounts
Emirates Technical Associates – M&E Div.
2006 – July to till date
M/s Emirates Technical Associates (ETA) is the Mechanical & Electrical Division of ETA-ASCON
Group, a forerunner in the field of Electromechanical contracting in the UAE
Administration Executive ‐
ETA Engineering Excellence Centre, , Jabel Ali, Dubai (October 2014 to Till Date)
Job Responsibilities
I. Coordination with HR & Personnel
 Processing of leave applications - Clearances, attendance, Arranging passport - etc
 Short terms passport release – application processing, clearances and arranging
passport.
 Arranging salary certificates, NOCs etc
 Arranging visa medical, labour contract for new staff
 Distribution of passports, labour cards, insurance cards, ATM cards etc. and Collection
and resubmission of passport to personnel department
 Processing of sick Leave applications

2.
II. Administration
 Arranging & distribution of stationary and pantry items for site office
 If required arranging transportation for staff and workers
 Managing site petty cash, Cash Purchases, Processing of bills
 Deal with all the staff / workers / visitors turn up with different issues.
 Coordinating with staffs for weekly time sheets, preparing invoices based on the time
sheets for the different projects
 Regular office administration works
Cleve Land Clinic Hospital Project at Sowwah Island Abu Dhabi (Project value‐ AED 9 Billion)
(March 2011 to September 2014)
Job Responsibilities
III. Coordination with HR & Personnel
 Processing of leave applications - Clearances, attendance, Arranging passport - etc
 Short terms passport release – application processing, clearances and arranging
passport.
 Arranging salary certificates, NOCs etc
 Arranging visa medical, labour contract for new staff
 Distribution of passports, labour cards, insurance cards, ATM cards etc. and Collection
and resubmission of passport to personnel department
 Processing of sick Leave applications

IV. Administration
 Arranging & distribution of stationary and pantry items for site office
 If required arranging transportation for staff and workers
 Managing site petty cash, Processing of bills
 Processing of overtime allowances, food amounts to workers etc.
 Deal with all the staff / workers / visitors turn up with different issues.
 Arranging access pass for staff and workers of both ETA & subcontractors
 Arranging daily visitor passes.
 Vehicle pass for Sowwah island for ETA & Sub Contractors
 Preparation of daily reports (For Main Contractor)
 Receiving newly joined staff - arranging all the PPEs, safety induction, Main contractors
approval, access pass, arrange company accommodation if required, Introducing to Admin
Manager & Directors, arranging Visa medical, Emirates ID, Salary advance etc.
Dubai Marina Mall & Hotel Apartment Project at Dubai Marina (July 2006 to May 2010 &
Mirdiff City Centre Project, Mirdif, Dubai (May 2010 to March 2011)
 Preparation of daily reports.
 Correspondence with main contractor, sub contractors, suppliers and clients.
 Documentation, distribution & filing of necessary documents.
 Coordination with Head Office, other sites & external agencies,
 Handling Site & office petty cash.
 Preparation of material submittals for all trades.
 Maintaining, monitoring & reporting of daily attendance of staff / laborers
 Receiving visitors & Attending telephone calls
 Managing site transportation for staff and workers
 Maintaining all site office related records
 Supervise Document Controller, Office Assistant & Office boys.

3.
Drake & Scull International LLC, Abu Dhabi
January 2005 ‐ January 2006
M/s Drake & Scull International LLC, Abu Dhabi a leading Electro - Mechanical Company
in Middle East.
Office Executive
Job Responsibilities
 LC documentation, coordination with suppliers and bank etc .
 Reconciliation of Bank, Supplier and inter-company accounts
 Processing of supplier bills
 Follow-up of receivables
 Payroll administration
National Informatics Centre Services Inc. ( NICSI ) –
September 1998 to December 2004
 M/s National Informatics Centre Services Inc., New Delhi, India. NICSI specializes in
procurement, installation, commissioning and maintenance of the state-of-the-art
Video conferencing and services, KU Band VSATs, Computer Hardware, & Software
along with extensive consultancy services and other IT related services like system
integration, Application Software Development, Network Installations, Operations
Management Service etc..
Office Executive
Job Responsibilities
I. Imports & Exports
 Import Documentation –> placing purchase order, insurance, opening of Letter of
Credit, advance /direct payments to the beneficiaries, obtaining necessary permits from
RBI, customs clearance, documentation, etc.
 Re-export Documentation - > obtaining RMA, insurance, packing, documentation,
and dispatch of the equipments, Customs clearance, inventory etc.
 Bank transaction for the foreign exchange – Payment of AMC Charges, License fees
etc. -> Obtaining necessary certificates, documentation,.
 Maintaining the files & records of the purchase, payments, equipments etc.
II. Purchase
 Tenders -> Preparation of the tender document, publication and sale of the tender
documents, preparation of minutes of the committee meetings, comparison charts,
and necessary communication with the vendors etc.
 Scrutiny of the proposals and purchase orders placed by NICSI ( Approved
rates/vendor, terms & conditions etc).
 Preparation of purchase order, scrutiny of the bills received from the vendors, payment
processing etc.
 Preparation of the AMC agreements, reseller agreements etc,

4. Personal Details
Nationality : Indian
Gender : Male
Religion : Christian (R.C)
Marital Status : Married
Languages known : English, Hindi, Malayalam
Date of Birth : 10 March, 1972
Name : Biju Thayyil Chacko
Passport No : M4625016
Valid up to : 21/12/2024
Visa Status : Employment Visa
Declaration
I hereby declare that the above statements are true and correct to the best of my knowledge
and belief. I assure that my sincere and pleasant mode of working with your organization.
Thanking you
BIJU THAYYIL CHACKO