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Araceli Villarreal
aracelivill@gmail.com | 408-203-0508 | Gilroy, CA
Highly motivated team member who takes initiative to get tasks done. Over 20 years of experience assisting customers
and executives utilizing a wide range of administrative, organizational, and communications skills and exceptional follow
through. Demonstrated the ability to work well in a fast paced environment as a flexible and respected team member.
Administrative Skills: Management of multiple calendars for Executives and Directors; travel arrangements including
visas; handling of confidential matters; purchase order and expense report processing; management and processing of
vendor invoices; meeting/event planning; E-mail & voice mail; organizing files; fluent in English & Spanish.
Software Skills: MS Office Suite; Org Plus; Oracle; Archemedes for IQBackOffice; BoardVantage
PROFESSIONAL EXPERIENCE
Extreme Networks Inc., San Jose, CA.
Executive Assistant to the General Counsel & Legal Team (2013 – Present)
As the Executive Assistant to the General Counsel I manage her calendar by scheduling her internal and external
meetings. I assisted her by researching information to help her with her day to day work; I do this by formatting,
inputting, editing, retrieving, copying and transmitting text, data and graphics which resulted in an organization and
timely the engagement of employees from all departments which lead to a good relationship within the organization.
 Reconcile and manage monthly vendor/law firm invoices for payment.
 Purchase order and expense report processing.
 Organize meetings for the Legal Team.
 Provide historical reference by developing, organizing and utilizing a filing and retrieval system.
 Create Boardbooks for all Board and Committee meetings in BoardVantage.
 Organize and file all Committee and Board presentations.
 Keep track of Board and Committee meeting Minutes and file all when approved.
 Calculate and submit quarterly Board Member fees.
Executive Assistant to the Sr. Vice President of Operations and the Vice President of Global Channel Sales at Extreme
Networks Inc. (2012)
As the Executive Assistant to the VP of Operations & Global Channel Sales I managed their calendars, made their travel
arrangements, their travel agenda and arranged their internal and external meetings which helped manage a very busy
work schedule. I proved to be a team player by assisting the Operations and Sales teams with their questions and projects,
in a respectful and timely matter. My various other tasks are listed below:
 Managed multiple calendars including the Operations & Sales Directors and Executives.
 Support to the Program and Sales Managers with projects and weekly meetings.
 Successfully organized the Operations & Channel Sales group events for about 100 or so employees.
 Purchase order and expense report processing for various Directors and Executives.
 Travel support for Operations and Sales teams including travel visa and passport processing.
 Intensive interview scheduling & new hire set up and IT logistics.
 Updated Org charts and distribution lists for Operations and Sales.
 Help plan the company Global Channel and Partner Conferences

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Executive Assistant to the Vice President of Engineering at Extreme Networks, Inc. (2008 – 2011)
As the Executive Assistant to the VP of Engineering I managed his calendar, made his travel arrangements, his travel
agenda, took his phone messages, and arranged his internal and external meetings. I also worked closely with the
Engineering Directors on various tasks. I proved to be a team player by assisting the Engineers with their questions and
projects, in a respectful and timely matter. My various other tasks are listed below:
 Managed multiple calendars including the Engineering Directors.
 Support to the Program Managers and Engineering groups with projects and weekly meetings.
 Event planning for a group of 100+ Engineers which helped with Employee morale.
 Expense reports and purchase order processing.
 Travel visa, passport processing and travel support.
 Quarterly company all hands arranging and logistics.
 Intensive interview scheduling and new hire set up support and IT logistics.
 Updated a large number of Org charts and distribution lists which were updated monthly.
Executive Assistant to the Vice President of Emerging Products & the VP of Quality & Reliability (2007 – 2008)
Executive assistant support for the Emerging Products VP and his direct reports. Managed the teams’ calendars, arranged
their meetings and made their travel arrangements. Support for the VP and his Directors in various projects such as help
with meeting project deadlines, event planning, expense reporting and weekly staff meeting logistics.
 ISO 9000 certification planning support which resulted in the company’s ISO 9000 certification.
 Expense reporting and purchase order processing.
 Weekly staff meeting set up for both teams which helped start meetings on time.
 EBC host backup for Sales Account Managers which helped bring in some major customers.
 Backup assistant to the CEO, CFO, and Sr. VP of Sales.
Executive Assistant to the Senior Vice President, Worldwide Sales and the Vice President of Worldwide Sales
Operations (2005 – 2007)
Executive assistant to the VP of Sales & Sales Operations, maintaining their calendar, arranging meetings, and making
travel arrangements. Entered Partner and Employee certifications into our channel partner site and helped support the
Deal Desk.
 Maintained the sales organizational chart, distribution list and phone list monthly which helped locate an
Account manager for customers.
 Worked with other EA’s to arrange company gatherings.
 Processed purchase orders and expense reports.
EDUCATION:
High School Diploma
Live Oak High School, Morgan Hill, CA.