Google tastic in 2015

-tastic
Google Tools for Busy Agents
© Stefanie Hahn | All Rights Reserved | www.StefanieHahn.net | February 2015
Be

Work Smart
1. Gmail
2. Drive
3. Calendar
4. Chrome & Chromecast
5. Google+
6. Hangouts
7. Keep

Getting MORE from your Gmail

An All New Inbox

Start with Labs
Click on the in Gmail
Click on Settings
Click on the LABS tab to view all available labs

Start with Labs

Conversation View
Hands down – this is the
feature of Gmail that I get
asked about the MOST.
Go to the gear > Settings >
General tab & scroll down
to Conversation View to
turn this on/off.

Conversation View
TURN THIS ON IF:
• You are constantly trying to
reach inbox zero
• You view your inbox as a “to
do” list & each email as a task
to complete
• You like the idea of multiple
emails grouped together under
the same subject
TURN THIS OFF IF:
• You are cool with thousands of
emails, many unread, in your
inbox at all times
• You save EVERY email in your
inbox (even those you copy
into folders)
• You deal with emails as they
come in and like to see a
separation between what you
have sent and received

Multiple Accts
No one has ONE email address. Many of us juggle 3, 4 or more email
accounts each day. Gmail is your new online version of Outlook.
o Pull 5 accounts into Gmail
o Respond from those accounts
o Use 5 different signatures
o Filter each one with account label
Presto! Inbox Zen! Almost …

Multiple Accts – One Inbox
I have 5 email addresses that
forward into my Gmail account.
I can respond out from any one
of those accounts (and not look
like the email is coming from
Gmail).

Multiple Accts
Click on Accounts
Here you can …
o Change Acct Settings
o Send Mail As setup
o Determine reply address
o Check Mail setup
When you select “reply from the same address the message was sent to” and
you are responding to email from the Gmail app on your smart phone or
tablet – the same rules apply. ONLY ISSUE: signatures on some devices will
not carry over to the app.

Multiple Accts – Accounts Tab
Click on Add another email
address you own and the first
box pops up. Enter your name
and email and keep the box
unchecked.
Click Next Step.
Leave “Send Through Gmail” only
if you don’t have the server
information.
Click Add Account
You will have to click Send
Verification to authorize & prove
that you do indeed have that
email.

Multiple Accts
You have to pick a default account, but you can
respond OUT from ANY of the email addresses
you set-up.
Use the drop-down menu to the right of the
From box and select which email to use. The
signatures you set up will automatically
populate the email based on your sending
account.

Store Contacts
Click the drop-down
arrow at Mail.
Click on Contacts >>>
View groups or
individual contact
records.

Create Filters
Creating email filters is a great way to manage your inbox. Click on the
gear > Settings > Filters and Create a new filter!
The smart filters that are automatically set up with my SmartLabels.

Create Filters
You can filter by:
o From (any emails from this person
or alias)
o To (great for people with multiple
accounts – s.hahn gets a CBH label
o Subject
o Has the words (CBH, addresses)
o Doesn’t have (yep)
Click Search (to see what you get)
Click Create filter with this search >>

Create Filters
Once you decide WHAT to filter, you
have to tell Gmail what to do with it –
that happens here.
Select the options you want – I use
“Apply the label” often. You can
create the label on the fly too (here) in
case you didn’t think of that in
advance.
Click Create filter AND decide if you
want to apply the filter to any other
messages that fit the criteria (old
messages).

Canned Responses
Type in your email
Click Canned Reponses
Click New Canned
Response
The subject of your email
will default as the title …
Change the name or
Click OK to save.

Gmail Tips/Tricks Wrap-Up
1. Try a few helpful labs
2. Embrace or turn off conversation view
3. Go with 1 inbox – set up your accounts to forward into Gmail
4. Store your contacts – especially fantastic for Android users
5. Set up a few filters to make email sorting a breeze
6. Take advantage of canned responses

Go further with Drive

Drive Gets a Facelift

15 GB of FREE Storage

Stop Buying Microsoft Office

Google Docs/Sheets/Forms/Presentations …
- Share docs/folders in real-time
- Live collaboration within shared docs
- Edit between MS Office seamlessly
- Google templates/themes (think labels, letters)
- Offline component
store essential forms
share marketing plans
with sellers
create forms to
grab and track
leads
keep your listing
presentation in the cloud
less printing/more sharing

Create & Upload
Create, upload and share docs and folders
with Google Drive.
Google Drive is your personal storage
locker in the cloud.
Stop buying Microsoft Office – get docs,
spreadsheets, presentations, forms and
more for FREE.
Upload existing docs too!

Collaborate & Share

Share w/ Clients, Manager, Admin
Google Drive will tell you when the other person is
viewing the document. You can collaborate LIVE
within the document itself OR you can chat off to
the side.

Use on Every Device
Grab the Drive app (even on
an iPhone) or go to
www.google.com/drive

Drive Tips/Tricks Wrap-Up
1. 15GB of FREE online storage
2. Stop paying for Microsoft Office
3. Create new docs or upload existing Office docs
4. Collaborate LIVE
5. Share with anyone who needs access
6. Use on every device you own

Keep your Sanity with Calendar

Setup Multiple Calendars on 1 Acct
Click on the gear and then click on Settings to view or add a calendar,
manage sharing and more!

Event Collaboration
Setup appointments and invite your clients to the meeting so they can
save directly to their calendars with all of the details you enter.

Share Calendars
Click Sharing on a specific calendar and then add the person you want
to share with by email address. Decide on Permission Settings and
click Add Person (you can always remove someone). Click Save!
Note: Even if you SHARE a
calendar with someone, you can
still mark an event “private” so
it’s only viewable to you.

Reminders Your Way
Set up your phone with Google
calendar to receive text messages in
the Google Calendar settings >
Mobile Setup
Add reminders to events (SMS)

Calendar Tips/Tricks Wrap-Up
1. Multiple calendars on 1 account
2. Event collaboration
3. Share calendars
4. Get reminders your way
5. Offline component!

Browse Smarter with Chrome & Whoa Chromecast!

Faster – Simpler - Better
Utilizing Google Chrome on ALL of your
devices will simplify your online experience.
Login and get all of your bookmarks, your
history and browser settings on any and every
device where you login to Chrome.

Helpful Add-On’s
chrome.google.com/extensions

What is a Chromecast?

Chromecast
Our data, forms, presentations
and most everything we do as
Realtors® lives online. A
Chromecast device will allow
you to broadcast your Chrome
browser on any* TV with an
HDMI connection.
You can broadcast from your
phone, iPad, tablet or
laptop/desktop.
www.google.com/chromecast
>>> $35

See it in Action

Chrome Tips/Tricks Wrap-Up
1. Chrome is quickly becoming the browser of choice for many
real estate professionals. It works great with zipForm,
Docusign, our MLS’s and more.
2. Chrome tends to be faster and more secure as well.
3. Chromecast – WHOA!

Google+ Gives You Google Juice

Why Google+?
Gmail users are
automatically signed up
for Google+. Google+
or G+ is similar to
Facebook in it’s social
networking features,
but it also gives you a
“face” on the web.
Comment on a YouTube
video? Your Google+
account will appear.
Attend a Google
Hangout? Only on
Google+.

It’s Your Google Profile +

Public Posts are Indexed by Google
Think about the implications of that for a minute … your words, indexed on
Google. Hello Google Juice!!!

More Reasons to Google+
1. Public posts on Google+ are treated like webpages (and indexed.
2. Google+ posts eventually gain page rank. Higher PR is more exposure.
3. Social search is more trusted than regular search – so if someone you are
connected to said it, it must be true …
4. Add hashtags to connect your posts to others for even more exposure

Have a Meeting with Hangouts

Meeting by Hangout
Convenient meeting alternative when you want to see their
faces, review documents, share information and more!
• Invite up to 9 other people
• Text chat (as well as live)
• Share your screen
• Take a photo
• Share something in Google Drive (docs, spreadsheets)
• Watch a YouTube video together
www.google.com/hangouts

Getting Started
Starting a Hangout happens in
Google+ or Gmail. Locate the
hangouts button in Google+ or start a
Hangout right from Gmail (make sure
you are using the new version of g-
chat)!
Add people on the fly or schedule a
hangout in advance.
Hangouts works on all devices too!
(even Apple)

Try a Hangout and See the Possibilities!!!

This is more for me than you …

Google+ Tips/Tricks Wrap-Up
1. Take advantage of the social network that ties you right into
Google Search
2. Public posts get page rank – you want page rank
3. Links to your website and other important content get page
rank too
4. Yey Google Hangouts … you need a Google+ account or newer
Gmail address to use these

Get it Together with Keep

Keep App
Save photos and notes on the Keep app that save in your Google Drive
(rather than starting a new doc).

Thank You!
Thanks for hanging out with me today!
I hope you picked up a few Google
tricks and tips that you can use to work
smarter in your real estate day.
I will make my slides available here:
www.StefanieHahn.net (under SLIDES)
Stefanie Hahn
Stefanie@StefanieHahn.com
www.StefanieHahn.net

Google tastic in 2015

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