INDIA ELECTION 2014- DUTY OF POLLING OFFICERS.

WELCOME
GENERAL ELECTION 2014
Dear brothers, sisters and friends

Give Your People a
Reason To Remember
Your Name

The POWER of the people is
stronger than the people in
POWER.

a. Constitution of India
b. Representation of Peoples Act, 1950
c. Representation of Peoples Act, 1951
d. Conduct of Election Rules, 1961
e. Election Symbols
(Reservation and allotment) order 1968
f. Delimitation of Parliamentary and Assembly
Constituencies Order
g. Indian Penal Code 1860
HOLY BOOKS OF ELECTION.

DUTIES AND FUNCTIONS OF
POLLING OFFICERS

DUTIES AND
RESPONSIBILITIES
• PRE POLL RESPONSIBILITIES.
• POLL EVE
RESPONSIBILITIES.
• POLL DAY RESPONSIBILITIES.

Pre Poll Responsibilities..
• Know The Procedures-
www.eci.nic.in
• Attend First Level Training .
• Attend Second Level Training.
• Obtain Postal Ballot and cast
your vote.

7 am -AT THE DISTRIBUTION CENTRE.

1.EARLY Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. casting postal ballot/obtain EDC
5. Collect and check Polling Materials.
You have to get 92 items.
POLL EVE RTESPONSIBILITIES

At the Polling
station.
1. Two Notices.
2. Lunch/rest.
3. Know Your Polling station.
4. Know Your Polling Area.
5. Issue pass to the polling agents.
6. Poll monitoring SMS – You haveto
send 9 sms to 54242 during your
duty. The polling officers have to
register their mobile numbers for
this purpose.

Poll monitoring
SMS.
Mobile
Registration.EPM<SPACE>A###P###
MR
Example…. EPM
A105P125MR

Poll monitoring
SMS.
Mock Poll
Conducted.
EPM<SPACE>##MC
Example…. EPM 10MC
Means ……….. mock poll
conducted with 10 agents.

Poll monitoring
SMS.
Poll started.
EPM<SPACE>PS
Example…. EPM PS

Poll monitoring SMS.
VOTE COUNT Hourly
report.
EPM<SPACE>M###F###
VC
Example…. EPM
M234F209VC

People in Queue at 6PM.
EPM<SPACE>###PQ
Example…. EPM 49PQ
Means 49 people in Q at 6PM

Final Count of voters.
EPM<SPACE>M###F###
FC
Example…. EPM
M543F529FC

Final Count of voters after close of
Poll.
EPM<SPACE>M###F###
FC
Example…. EPM
M543F529FC

Poll Party Departed.
EPM<SPACE>PD

Duty Over.
EPM<SPACE>DO
EPM DO

2 PM –setting up the
Polling station.
1. Remove Symbols/slogans.
2. Arrange Furniture.
3. Voting Compartment.
4. Queue system.

Setting Up Of P.Ss
• Separate Q for Men and women
• Separate Entry and Exit for voters
• Space for Polling Agents
• Overall vision posibble from P.Os Table
• CU-BU interconnecting cable 5 m length does
not obstruct the movement of voters
• Voting Compartment must be away from polling
personnels and polling agents , and not placed
near window or door

CHECKING OF E V M
• VERIFY No. and NAME OF P S ON
ADDRESS TAG
• Cand. Set section of CU is duly sealed
• COMPARE THE MACHINE NUMBER ON
METAL LABEL AND STICKER.,
• P S No. INDICATED ON STICKER AND
ADDRESS TAG.
• Check battery power by put to ON
switch, after that put OFF .

READY LAMP AND BUSY LAMP
CONTROL
UNIT
BALLTING
UNIT
MOST IMPORTANT POLLING MATERIALS

Ballot Unit
• If candidates is 2 to 15 One BU is Needed.
• Slide switch set by RO at position 1 .
• Ballot paper fixed on BU properly alligned.
• BU is duly sealed & secured in 2 places.

1.Marked copy of PHOTO Electoral roll
2.Register of Voters (17 A)
3.Voters Slip
4.Indelible ink
5.Tendered Ballot paper
6.Arrow cross mark
7.Self inking pad
8.Metal seal
9.Copy of specimen signature of
candidate / Election agent

17. P.Os. REPORT TO OBSERVER
10.Paper seal
11.Strip Seal
14.Presiding Officer’s Diary
15.Sample of EVM Balloting Unit
16.DECLARATIONBY THE PRESIDING OFFICER
13.Address tag
12.Special tag

A detailed list of
polling materials
(92 items)
incorporated in
Annexure V
of Presiding Officers
Hand Book.

Marked copy of Electoral Roll
• Marked and for Marking ,it is called
Marked Copy.
• Marked with “DELETED” ,’”PB”’ ,””CSV’’
Not Contain any other Marks or Remarks.
(1st Polling Officer put Diagonal mark on the
entry of elector’s colomn,put circle on sl.no.
of women electors.)

Verify Electoral Rolls.
• 2 Working copies + 1 Marked copy are
identical and complete in all respets
• Marked copy have a certificate of ARO.
• Pages start with 1 in all copies.
• Any Correction ,Deletion, Omission same
in all copies.
• Duly signed by ERO/AERO
• Printed serial No. of voter is not corrected.

4 PM-09-04-14.
RP Act 46. Appointment of Polling Agents; A
contesting candidate or his election agent may
appoint in the prescribed manner such number
of agents and relief agents as may be
prescribed to act as polling agents of such
candidate at each polling station provided
under section 25 or at the place fixed under
sub-section (1) of section 29 for the poll.
polling agents..

Verify Appointment letter in Form No.10
Cancellation of a P.A.by candidate or his election agent
Compare specimen signature of P.A.
Issue Pass for polling agents
2.APPOINTMENT OF POLLING AGENTS
48. Revocation of the appointment or death of a polling agent or counting agent.—
(1) Any revocation of the appointment of a polling agent shall be signed by the
candidate or his election agent and shall operate from the date on which it is lodged
with such officer as may be prescribed, and in the event of such a revocation or of
the death of a polling agent before the close of the poll, the candidate or his election
agent may appoint in the prescribed manner another polling agent at any time
before the poll is closed and shall forthwith give notice of such appointment in the
prescribed manner to such officer as may be prescribed.
BEFORE COMMENCEMENT OF POLL

Seating Pattern of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
2.Appointment of Polling Agents

Ask for their co operation.
1. To ensure their presence at 6AM-Mock Poll
2. To ensure the presence of voters at 7AM-
starting of poll.
3. To prepare list of dead/absentee/shifted voters.
4. Enforcement of Election law.
Polling Agents.

No Mobiles for polling agents/voters.
DUTIES AND FUNCTIONS OF POLLING OFFICERS
ECI authorised photographer can enter but
Prohibited to take photo of the activities
inside the voting compartment. .
Mobiles of polling officers
should be in silent mode.
No photography/No Video inside PS.
Maintaining SECRECY.

1. ASSIGNMENT OF DUTIES TO POLLING OFFICERS
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. 1 hour -BEFORE COMMENCEMENT OF POLL
6 AM -POLLING DAY.

1. Need not wait for all agents.
2.Convince the agents.
3.Issue Mock Poll Cetificate.
5. Sealing of EVM
6 AM-6.30 AM.MOCK POLL

Assignment of Duties to
Polling Officers.
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER

1st Polling Officer
In charge of marked copy
Verify the ID card /voters slip from
the voter and Read out (loudly) serial
No. and Name of the voter in the
electoral roll
Minor errors in the EPIC and Electoral roll may be
ignored and over looked.

DUTIES 1ST POLLING OFFICER
PB
Marking in the Photo Electoral Roll
FOR WOMEN VOTERS

Issuance of Voters slip
First ---Apply indelible ink
(get enough time to dry the ink)
From the upper tip of the nail to the
bottom of the 1st joint on the left forefinger
Chapter 19 of P.O.s HB
DUTIES OF 2nd POLLING OFFICER
Fill up the form
17A (Register of
Voters)
1.sl.no.
2.sl.no in electoral
roll
3.sign./Thumb
4.Remarks-last 4
digits of epic no.

These duties can be performed by the presiding Officer,
where the number of Electors is small.
DUTIES OF 3rd POLLING OFFICER
Receive the voters slip from the elector.
Ensuring indelible ink mark on finger and check
the sl.no. of voter‘s slip-
Allow voting by Activating the Balloting Unit by
clicking Ballot button of Control Unit.
Watch how the voter behaves in the voting
compartment.

4. Mock Poll
BEFORE COMMENCEMENT OF POLL
IF THERE IS NO MOCK POLL
AT A P.S.,THERE SHALL BE
NO POLL AT THAT P.S.

MOCK POLL -- 1
Set to
zero (0)
By press “clear”
button
Press “Ballot” button.
Busy lamp in the
display section will glow
RED Simultaneously,
the ready lamp in the
balloting unit will also
start glowing GREEN

Ask
any polling agent
to press any of the
candidate‘s blue button
on the balloting
unit
MOCK POLL -- 2

Simultaneously
the candidate‘s lamp
near the button
will start
glowing RED
Also a
‗beep‘
sound will be
heard from the
control unit
MOCK POLL -- 3

After a few seconds, the red light near the Candidate‘s
name , and red light in the CU (busy lamp ) and the beep
sound will go off
MOCK POLL -- 4

At the end of
mock poll,
press ―CLOSE‖
button
MOCK POLL -- 5

Next press
―Clear‖ button
and show
the count zero (0)
to the agents
MOCK POLL -- 6

5. SEALING OF E.V.M
III. BEFORE COMMENCEMENT OF POLL

Fixing of
Green
Paper Seal
SEALING OF EVM -- 2

Front side Back side
Sign by
PO and
Candidate
or Agent
Special Tag
SEALING OF EVM -- 3

Election To: (Lok Sabha or Legislative
Assembly)
From: (No. and Name of)
Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name of
Polling Station Where Used ……..…….… …
Date of Poll:………………………………………
Closing and
Sealing of
outer cover of
result section
Attach
address tag
SEALING OF EVM

Fixing of strip seal
SEALING OF EVM

1.Machine contains no votes
and it is sealed properly.
creating TRUST….. Before the poll,
convince the agents
2. The register of voters in 17A contains
no entries
3. The marked copy of electoral roll is
in good condition.

Presiding Officers Diary
PO starts to prepare election records.
Dont wait for the last minute.
Certificates/declaration/accounts.
Visit sheet.
16 points report.

COMMENCEMENT OF POLL-Maintaining
secrecy

Mock poll certificate prepared.
7AM- Polling starts.
Men,Materials,Machine READY
Warning. &SMS
Machine sealed
Declaration..

WARNING ABOUT SECRECY OF VOTING
128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or
other person who performs any duty in connection with the recording or
counting of votes at an election shall maintain, and aid in maintaining, the
secrecy of the voting and shall not (except for some purpose authorised
by or under any law) communicate to any person any information
calculated to violate such secrecy:
[Provided that the provisions of this sub-section shall not apply to such
officer, clerk, agent or other person who performs any such duty at an
election to fill a seat or seats in the Council of States.].
(2) Any person who contravenes the provisions of sub-section (1) shall be
punishable with imprisonment for a term which may extend to three
months or with fine or with both.
a.
1.COMMENCEMENT
OF POLL

c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO‘s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL
1.Commencement of poll

WHO CAN ENTER.

Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence

1.The electors
2.The Polling Officials
3.Each candidate, his election agent and one polling
agent of each candidate at a time
4.Persons authorized by the Election Commission
5.Public Servants on duty
6.Child in arms accompanying an elector
7.A person accompanying a blind or an infirm voter
8.Identifying officers
2. Admission into the Polling Station

1.Will be present in the voter assistance booth.
2.Issues official voters slip from ECI.
3.Voters slip contains photo and EPIC details of the voter
4.Voters slip itself is a valid identification document.
6.You can seek his assistance to identify the
voter when his identity is challenged.
Your Booth level officer.

Cannot enter the polling station
without your permission.
Helps to maintain Law and order.
Helps to enforce election law.
Your POLICE OFFICER.

Normally he will be the Village officer
in the locality.
Helps you/supports you/guides you.
Responsible for providing the
basic infrastructure.
Responsible for providing the
Election materials
Your SECTORAL OFFICER.

YOUR
CHALLENGES
…………………?
ENFORCEMENT
OF ELECTION
LAW.

Prohibition of canvassing in or near PS
Canvassing of Votes-100M
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate
Enforcement of Election Law

c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section
130 of the RP Act.
3. Enforcement of Election Law

d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)
3. Enforcement of Election Law

Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
d. Other offences

YOUR
CHALLENGES
…………………?
2.CHALLENGED
VOTES.

Challenged Votes- Vote or jail..?
Challenge
Fee Rs 2.
Summary
enquiry
Burden of
Proof
Vested upon the
challenger.
Return/forfeiture
of
challenge fee.

YOUR
CHALLENGES
…………………?
3.UNDER AGED
VOTERS.

a. Declaration of Elector about his age
Obtain
declaration
as in annexure X
Inform the
penal provision in
section 31 of the R.P.Act
Imprisonment for one year or fine or both
2. DUTIES AND FUNCTIONS OF POs

YOUR
CHALLENGES
…………………?
4.COMPANIONS
.

Voting with the help of companions.
Obtain declaration.
Above 18 years.
Should not assist multiple voters.
PA or PO cannot act
as companion.
Imprisonment for one year or fine or both
BLIND OR INFIRM

YOUR
CHALLENGES
…………………?
5. TENDERED
VOTES.

Not allowed
to vote in the
EVM.
Issue
Ballot paper.
Vote already done by
A BOGUS VOTER
Entries
made
in the
Voters
register
Keep Polled
Ballots
in a
special cover.
Tendered Vote.

YOUR
CHALLENGES
…………………?
6. CSV-PROXY
VOTERS

VOTING
BY
PROXY
(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters ―PV‖ should be suffixed in 17 A

YOUR
CHALLENGES
…………………?
7. VOTERS
HESITATED TO
VOTE.

TIONS OF POs4. ELECTORS DECIDE NOT TO VOTE.

Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not
Compell to cast
his vote
Inscribe
“Refused to Vote”
in remarks
column of register
of voters (17 A)
Signature
Or thumb
impression
of the elector
against the
entry

YOUR
CHALLENGES
…………………?
8. VOTERS
VIOLATED THE
VOTING
PROCEDURE..

4. REFUSAL TO OBSERVE VOTING
PROCEDURE.

Refusal to observe voting procedure
Withdraw
and cancel
voters slip
Inscribe the fact
in Register
of Voters
Put signature
below the
entry in the
remarks column
Never change the Sl.No in 17 A

A VOTER VIOLATING THE VOTING PROCEDURE OR SECREC
OF VOTING SHALL NOT BE ALLOWED TO VOTE.
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.

YOUR
CHALLENGES
…………………?
9.VOTERS
COME WITH
EDC..

YOUR
CHALLENGES
…………………?
10. EVM –BU
complaint-Entry
of the PO in the
compartment.

YOUR
CHALLENGES
…………………?
10. EVM –BU
complaint-Entry
of the PO in the
compartment
6 PM- CLOSING HOUR

Announce
the fact a
few minutes
before the
hour
appointed
CLOSING HOUR-6 PM
Permit
Electors
present
at the
PS at the
hour
appointed-
Distribute
slip
with
signature
in full.

Press ―close‖
button of CU
Show the
―total‖
in the CU and
record in 17 C
CLOSING OF EVM

Supply
attested
copies
of 17 C to
Polling
Agents
Closing of
Voters
Register
(17 A)
Red Line.
CLOSING OF EVM

DECLARATION
AT THE END
OF THE POLL
V. END OF THE POLL

V. END OF THE POLL
Place the
Control Unit
and Balloting
Unit in their
carrying
cases, close
and
seal with the
Address tag

DECLARATION
AFTER SEALING
THE EVM
V. END OF THE POLL

5 special covers not to be sealed.
1. Cover
containing
17 C(duplicate)
2. Cover
containing
Declaration
of PO
3. Cover
containing
PO‘s Diary
(duplicate)
4.Cover containing visit sheet and 16 point report.
5.Acquittance.

Packet No. I
Statutory Covers GREEN
Packet No.II
Non-Statutory Covers Yellow
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS

PACKET No. I
(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of
electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers
and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.
Covers to be sealed.

PACKET No.II
(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the
declaration of the companion.
4. Declaration obtained from electors as to their age
and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of
Challenged votes
Covers need not be sealed except one.

6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
10. List of challenged votes in Form 14 (Sealed Cover)
9. Unused and damaged special tags
PACKET No.II
(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
5. Metal seal of the PO
4. Self inking pad
6. Arrow cross mark
7. Cup of setting indelible ink.
PACKET No.III

All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..
PACKET No.IV
PREPARATION OF ELECTION PAPERS

.
• T.J Joseph.
• Adhikarathil.
• S H Mount.
• Kottayam.

INDIA ELECTION 2014- DUTY OF POLLING OFFICERS.

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