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Poll procedure 2016
- 2. General Election 2016 To KeralaLegislative Assembly
- 3.
- 4. I. ACQUAINT ELECTIONPROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL. CONDUCT OF POLL
- 5. I. ACQUAINT ELECTIONPROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL CONDUCT OF POLL
- 6. CONDUCT OF POLL 1.ACQUAINT RULES AND PROCEDURES Attend all Rehearsal and Training Classes Modus operandi of EVM Clarification of doubts
- 7. I. ACQUAINT ELECTIONPROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL CONDUCT OF POLL
- 8. 1. Arrival atthe Distribution Centre 2. Identification of polling station 3. Familiarizing the Polling Team 4. Itinerary to and from the PS 5. Collection of Polling Materials. II. ON THE DAY PREVIOUS TO POLL CONDUCT OF POLL
- 9. MOST IMPORTANT POLLINGMATERIALS ELECTRONIC VOTING MACHINE CONTROL UNIT BALLOTING UNIT
- 10. MOST IMPORTANT POLLINGMATERIALS Marked copy of Electoral roll Register of Voters (17 A) Voters Slip Indelible ink Tendered Ballot paper Arrow cross mark Self inking pad Metal seal Copy of specimen signature of candidate / Election agent
- 11. MOST IMPORTANT POLLINGMATERIALS Detailed list available in Presiding Officers Check list Paper seal Strip Seal Presiding Officer’s Diary, Declaration etc Sample of EVM Balloting Unit 16 Point Report as per Annexure XV Address tag Special tag
- 12. 6. Arrangement ofPolling Station a. Set up of PS (Slogans / Photo etc should be covered or removed) b. Set up of Voting Compartment c. Display of Notices. II. ON THE DAY PREVIOUS TO POLL CONDUCT OF POLL
- 16. I. ACQUAINT ELECTIONPROCEDURES II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL CONDUCT OF POLL
- 17. 1. Assignment ofDuties to Polling Officers III. BEFORE COMMENCEMENT OF POLL 1ST POLLING OFFICER 2nd POLLING OFFICER 3rd POLLING OFFICER CONDUCT OF POLL
- 18. 1ST POLLING OFFICER In charge of markedcopy Verification of identity of Electors Read out serial No and entry of the elector in the electoral roll 1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL CONDUCT OF POLL
- 19. 1ST POLLING OFFICER Marking in the Photo Electoral Roll PB 1.Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF PRESIDING OFFICER
- 20. Minor errors in theEPIC and Electoral roll may be ignored and over looked. 1ST POLLING OFFICER 1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF PRESIDING OFFICER
- 21. 2nd POLLING OFFICER 1. Assignmentof Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF PRESIDING OFFICER In charge of Register of Voters 17 A
- 23. 2nd POLLING OFFICER From theupper tip of the nail to the bottom of the 1st joint 1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL In charge of Indelible ink CONDUCT OF POLL
- 24. 2nd POLLING OFFICER 1. Assignmentof Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL Issuance of Voters Slip CONDUCT OF POLL
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- 26. 3rd POLLING OFFICER 1. Assignmentof Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL In charge of Control Unit Ensuring Indelible ink mark CONDUCT OF POLL
- 27. These duties canbe performed by the presiding Office where the number of Electors is small. 3rd POLLING OFFICER 1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL DUTIES AND FUNCTIONS OF PRESIDING OFFICER Activatin g the Balloting Unit 137 958 Collecti ng Voters Slip
- 28. 28 2.Appointment of PollingAgents III. BEFORE COMMENCEMENT OF POLL 1.Assignment of Duties to Polling Officers
- 29. 29 Appointment letter inForm No.10 Appointment by candidate or his election agent Revocation by candidate or his election agent Compare specimen signature in case of any doubt Pass for polling agents 2.Appointment of Polling Agents III. BEFORE COMMENCEMENT OF POLL
- 30. 30 Seating of pollingagents i. Candidates recognized by the National Parties ii. Candidates recognized by the State Parties iii. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency. iv. Candidates of registered unrecognized parties v. Independent candidates 2.Appointment of Election Agents III. BEFORE COMMENCEMENT OF POLL
- 31. III. BEFORE COMMENCEMENTOF POLL MOCK POLL CONDUCT OF POLL
- 33. I. ACQUAINT THROUGHKNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL CONDUCT OF POLL
- 34. 1.Commencement of poll IV.DURING THE POLL 4. Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law CONDUCT OF POLL
- 35. a. Warning aboutsecrecy of voting 1.Commencement of poll IV. DURING THE POLL Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both as per section128 of the Representation of People Act , 1951. CONDUCT OF POLL
- 36. 36 c. Declaration bythe Presiding Officer b. At the stroke of the hour fixed a. Warning about secrecy of voting d. Precautions about indelible ink e. Maintenance of register of voters in form No.17 A f. Maintenance of PO’s Diary g. Maintenance of visit sheet 1.Commencement of poll IV. DURING THE POLL CONDUCT OF POLL
- 38. Separate Queues for men and women Infirm/ Women voters withbabies in arms may be given precedence h. Entry of voters to PS to be regulated 1.Commencement of poll IV. DURING THE POLL CONDUCT OF POLL
- 39. 1.Commencement of poll 4.Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law IV. DURING THE POLL CONDUCT OF POLL
- 40. The electors The PollingOfficials Each candidate, his election agent and one polling agent of each candidate at a time Persons authorized by the Election Commission Public Servants on duty Child in arms accompanying an elector A person accompanying a blind or an infirm voter Identifying officers 2. Admission into the Polling Station CONDUCT OF POLL
- 41. 1.Commencement of poll 4.Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law IV. DURING THE POLL CONDUCT OF POLL
- 42. Declaration of Electorabout his age Obtain declaration as in Annexure X Inform the penal provision in section 31 of the R.P.Act Imprisonment for one year or fine or both 3. Enforcement of Election Law CONDUCT OF POLL
- 43. Prohibition of canvassingin or near PS Canvassing of Votes Soliciting the vote of any elector Persuading any elector not to vote for any particular candidate 3. Enforcement of Election Law CONDUCT OF POLL
- 44. Persuading any electornot to vote at the election Exhibiting any notice or sign relating to the election --are punishable under section 130 of the RP Act. Prohibition of canvassing in or near PS 3. Enforcement of Election Law CONDUCT OF POLL
- 45. Other offences Disorderly conductin or near PS (section 131) Misconduct at the PS (section 132) Failure to observe procedure for voting (section 132 A) Illegal hiring or procuring of conveyance (section 133) Breaches of Election duty (section 134) Going armed to or near PS (section 134 B) 3. Enforcement of Election Law CONDUCT OF POLL
- 46. Smoking prohibited insidethe PS Polling agents are not permitted to bring mobile phones inside the PS Photography prohibited inside the PS Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited. Impersonation is punishable under Indian Penal Code Other offences 3. Enforcement of Election Law CONDUCT OF POLL
- 47. 1.Commencement of poll 4.Other important functions 2. Admission into the Polling Station 3. Enforcement of Election Law IV. DURING THE POLL CONDUCT OF POLL
- 48. PO’s entry inVoting Compartment Voting of blind and infirm voters Adjournment or stoppage of Poll Tendered Vote 4. Other important functions CONDUCT OF POLL
- 50. Challenged Votes Challenge fee Summary enquiry Burden of proof Return/forfeiture of challengefee. 4. Other important functions DUTIES AND FUNCTIONS OF PRESIDING OFFICER
- 51. Refusal to observevoting procedure Withdraw and cancel voters slip Inscribe the fact in Register of Voters Put signature below the entry in the remarks column Never change the Sl.No in 17 A 4. Other important functions CONDUCT OF POLL
- 52. Electors deciding notto vote Never change the Sl.No in 17 A Shall not Compel to cast his vote Inscribe “Refused to Vote” in remarks column of register of voters (17 A) Signature Or thumb impression of the elector against the entry 4. Other important functions CONDUCT OF POLL
- 53. USE OF NEWVOTING MACHINE Read out a further Declaration in part II of Annexure VII 4. Other important functions CONDUCT OF POLL
- 54. VOTER ASSISTANCE BOOTH CANDIDATE’SELECTION BOOTH NRI VOTER VOTING BY PROXY (CSV) 4. Other important functions CONDUCT OF POLL
- 55. VOTING BY PROXY (CSV) Must be aresident of the constituency concerned Should have at least 18 years of age Shall not be disqualified for regn. as an elector Indelible ink – on the middle finger The letters “PV” should be suffixed in 17 A 4. Other important functions CONDUCT OF POLL
- 56. I. ACQUAINT THROUGHKNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL CONDUCT OF POLL
- 57. Announce the fact a fewminutes before the hour appointed CLOSING HOUR Permit Electors present at the PS at the hour appointed Distribute slip with signature in full. V. END OF THE POLL CONDUCT OF POLL
- 58. Press “close” button ofCU Show the “total” in the CU and record in 17 C CLOSING OF EVM V. END OF THE POLL CONDUCT OF POLL
- 63. Supply attested copies of 17 Cto Polling Agents Closing of Voters Register (17 A) V. END OF THE POLL CONDUCT OF POLL
- 64. 958 959 960 961 534 857 861 638 0891 6859 7421 2357 The last serialNo. is 961 (Nine Six One) 2nd PO PrO Sl. No Sl. No. of elector in the electoral roll Details of the document produced by the elector in proof of his/her identification Signature / Thumb impression of elector Remarks Date: Time:
- 65. DECLARATION AT THE END OFTHE POLL V. END OF THE POLL CONDUCT OF POLL
- 66. Place the Control Unit andBalloting Unit in their carrying cases, close and seal with the Address tag V. END OF THE POLL CONDUCT OF POLL
- 67. DECLARATION AFTER SEALING THE EVM V.END OF THE POLL CONDUCT OF POLL
- 68. V. END OFTHE POLL 16 POINT REPORT CONDUCT OF POLL
- 70. SEALING OF ELECTIONPAPERS (The above covers should be sent separately along with the EVM to the receiving centre) V. END OF THE POLL Cover containing 17 C Cover containing Declaration of PO Cover containing PO’s Diary 16 Point ReportVisit Sheet CONDUCT OF POLL
- 71. Packet No. I StatutoryCovers Packet No.II Non-Statutory Covers Packet No.III Packet No.IV. SEALING OF ELECTION PAPERS V. END OF THE POLL CONDUCT OF POLL
- 72. PACKET No. I (Shouldbe super scribed as “Statutory Covers”) 1. Sealed Cover containing marked copy of electoral roll and List of CSVs 2. Sealed cover containing the Register of Voters (17 A) 3. Sealed Cover containing voters slips 4. Sealed Cover containing unused tendered ballot papers 5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B If any cover mentioned above is nil, a NIL cover should be placed. SEALING OF ELECTION PAPERS V. END OF THE POLL CONDUCT OF POLL
- 73. PACKET No.II (Should besuperscribed as “Non-Statutory Covers”) 1. Copies of Electoral Roll other than marked copy 2. Appointment letters of Polling Agents in Form 10. 3. List of blind and infirm electors in Form 14 A and the declaration of the companion. 4. Declaration obtained from electors as to their age and list of such electors (Annexure XI) 5. Receipt book and cash, if any, in respect of Challenged votes SEALING OF ELECTION PAPERS V. END OF THE POLL CONDUCT OF POLL
- 74. 6. Unused anddamaged paper seals 7. Unused voters slips 8. Unused and damaged strip seal 10. Election Duty Certificates 9. Unused and damaged special tags PACKET No.II (Should be super scribed as “Non-Statutory Covers”) SEALING OF ELECTION PAPERS V. END OF THE POLL 11. List of challenged votes in Form 14 (Sealed Cover) CONDUCT OF POLL
- 75. 1. Hand bookfor PO 2. Manual of EVM 3. Indelible ink set without leakage 5. Metal seal of the PO 4. Self inking pad 6. Arrow cross mark 7. Cup for setting indelible ink. PACKET No.III SEALING OF ELECTION PAPERS V. END OF THE POLL CONDUCT OF POLL
- 76. All other itemssuch as Voting compartment, Waste paper basket, Polythene bag, etc….. PACKET No.IV SEALING OF ELECTION PAPERS V. END OF THE POLL CONDUCT OF POLL
- 77. POINTS TO BEREMEMBERED Maintain close relation with the members of your polling team Maintain good relation with the polling agents Commence the poll at the appointed hour Start mock poll at least one hour before the hour fixed for the commencement of poll Formally announce the close of poll after the last elector has voted Take personal responsibility to hand over the EVM and election papers.
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