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Polling Personnel Training LEGAL.ppt

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Polling Personnel Training LEGAL.ppt

  1. 1. State Election Commission NCT of Delhi DMC Election 2022 Poll Day Arrangements
  2. 2. STAGES OF ACTION BY PrO/PO 1) ON APPOINTMENT. 2) A DAY BEFORE POLL. 3) ON THE DAY OF POLL. 4) DURING THE POLL HOURS. 5) CLOSE OF POLL.
  3. 3. ACTIONS ON DAY BEFORE POLL 1. Collect all the Poll material/Kit from the Returning Officer (RO). 2. Collect the copy of Electoral Roll of your Polling Station. 3. Familiarize yourself with the item of the polling material. 4. Go through the Handbook of Pr Officer 5. Check the Electoral Roll to ensure that all Supplimentaries are attached. Deletion & modifications are reflected in the Mother Roll by the word ‘Deleted’ diagonally & ‘#’ sign respectively in RED INK against the respective entry.
  4. 4. Important Things  Polling in Delhi on 4th December 2022  Time of Poll 8. am to 5.30 pm  Reach Polling Station by 5.30 AM  Receive EVMs and other material from Sector Officer by 6.00 AM  Setup the Polling Station by 7.00 AM  Start Mock Poll by 7.00 AM, if minimum 2 Polling Agents are present, otherwise inform Sector Officer and wait upto 7.15 am  Start Mock Poll at 7.15 am with such polling agents who are present  In case no polling agents are present, the Polling Officers may poll mock votes but Mock Poll is must
  5. 5. ACTIONS ON THE POLL DAY  Reach polling station at least 2.5 hours before the poll is due to commence to be able to complete mandatory formalities like Mock Poll  Display prominently out side the Polling Booth: a) Notice specifying the Polling Area & the number of electors assigned. b) A list of contesting candidate in Form -7. c) Information related to Polling Station Number Male, Female lines etc outside the PS d) Paste/Display any other instruction as required Also paste Placards of Pr O, PO-1, PO 2, PO 3, Polling Agents inside the Polling Station
  6. 6. Setting up of Polling Station  Setup Polling Station as per model layout as far as practicable.  Make sure that the Voters coming to vote do not inter mingle with the voters going out after casting their vote  Upon entering, voter’s face should be visible to the Polling Officer -1, as well as, to the Presiding Officer and the Polling Agents  Voting compartment should not be positioned near window / door. Cover windows with paper, if so required .  PO-3 handles the Control Unit, so he should be seated next to the Voting Compartment
  7. 7. Setting up of Polling Station
  8. 8. Checking /C0llecting Appointment Orders of the Polling Agent  The Polling Agents will be the first to arrive at the Polling Station apart from the Polling Party  The Identity of the Polling Agent is to be checked from the appointment order( in Form 8B) issued by the Candidate or the Election Agent)  Collect their Appointment Orders .  Allow the Polling Agents to sit and ask them to take part in Mock Poll
  9. 9. CHECKING OF EVM BY PO  Cross check the ID No. of Control & Balloting units from metal labels, address tags & stickers and ensure that the CU/BU given to you , pertains to your PS.  Check the RO’s seals on the candidate set section on control unit & at the right top & bottom latch covers of Balloting units .  Polling party should not open the seals put by RO on Control & Balloting units.
  10. 10. Setting up of the Voting Compartment  Voting Compartment Should not be set near the window .  It should not be visible to anybody from outside  Secrecy of voting should not be infringed  Adequate light in the Voting Compartment to ensure visibility of BU  BU to be inside Voting Compartment ( Even for Mock Poll).  Cables not to be hidden but should not entangle with Voter  CU to be with 3rd Polling Officer  Connect the connectors with proper alignment
  11. 11. CHECKING OF BALLOTING/Control UNIT  Check that the Ballot paper pertains to your ward and is the same as mentioned on the carrying case  Check that the Ballot paper is properly aligned & fixed.  Check that the required candidates Buttons (BLUE) including NOTA are unmasked & other buttons are masked (WHITE).  The slide switch has been set to appropriate position.  Check that the Control Unit is the same, as mentioned on the carrying case
  12. 12. PREPARATION OF EVM BY PRESIDING OFFICER 1. Remove the balloting unit & Control Unit from their carrying cases. 2. Place BU inside the Voting Compartment for Mock as well as Actual Poll 3. Connect Balloting Unit to Control Unit kept on the table of PO 3. 4. Open rear compartment of Control Unit & switch on ‘Power’. 5. Open ‘Result Section’ outer door & then the inner door. 6. Press Clear button to show to the agents present that there are no votes polled.
  13. 13. Important task in Mock Poll 1. Mock poll should be conducted about 60 minutes before the commencement of poll. If polling agents do not reach, you may wait for 15 minutes and then start mock poll. 2. Ensure that each of the blue buttons is pressed at least once during the mock poll 3. The Presiding Officer (PrO) should mention name of the agents, name of the candidates present & take their signatures on the Declaration at the commencement of Poll/ Mock Poll certificate
  14. 14. SEAL CLEAR RESULT-I CLOSE 1 2 3 4 5 BALLOT CLEAR SEQUENCE OF MOCK POLL OFF
  15. 15. Steps of Mock Poll 1) Conduct mock poll & show that the EVM is functioning properly. 2) Press Ballot button on Control unit & register votes randomly in Balloting unit. 3) Repeat this process so as to record votes for each candidate. 4) Close the mock poll by pressing “Close” button. 5) Press Result-I button & show the mock poll result. 6) Ensure that the result shown is according to the number of votes cast in favour of the concerned candidates/NOTA. 7) Announce the result and enter the details in the Mock Poll Certificate ( Annexure 14 Handbook of Pr. O)
  16. 16. Clearing Mock Poll Data: Most Important 1) Presiding Officer to Clear the Control Unit by pressing clear button. 2) Pr Officer Signs the Mock Poll Certificate which certifies that the mock poll data has been cleared. 3) Polling agents as well to sign the same.
  17. 17. ACTIONS ON THE POLL DAY  Demonstrate to the polling agents that the marked copy of the electoral roll does not contain entries other than the ones made by the ERO  Demonstrate also that the register of voters (Form- 11A) does not contain any entry.  Read out the provisions of section 23 of the DMC Act 1957 regarding secrecy of voting.  Sign & Read out the declarations before the commencement of the poll & obtain the sign of agents.  Poll to commence on scheduled time 8.00 am
  18. 18. Sealing Control Unit for Actual Poll  Open back cover & switch off power.  Sign all the seals/tags & also obtain the signatures of candidates/agents present on the seals.  Fix GREEN PAPER SEAL to secure the inner compartment of the result section.  Close the door of the inner compartment & seal it with special tag. Close the outer cover & seal with address tag.  Close the outer cover of the result section & seal with Outer Strip Seal.  Note down the Serial Nos. of paper seals used, in Form-11C.
  19. 19. SETTING UP OF EVM IN POLLING STATION 1. Ballot unit already kept in the voting compartment is not to be moved 2. Control unit is already on the table of Presiding/Polling Officer-3. 3. Open the back compartment of control unit & switch on power. 4. Close the back compartment of the control unit. 5. Press “Total” button to ensure that there are no votes cast before the actual poll.
  20. 20. Roles & Responsibilities of the Polling Personnel
  21. 21. DURING THE HOURS OF POLL First Polling Officer-  Locates the entry of the elector in the marked copy of photo electoral Roll  Establishes Identification of Electors through SEC approved documents  Reads aloud the particulars of the electors for the Polling Agents to check  Marks in the marked copy of electoral roll - a) IN CASE OF MALE ELECTORS: Marking is done drawing a diagonal line across the electors’ box b) IN CASE OF FEMALES: Marking is done by drawing a diagonal line across the electors’ box and also encircling the serial No
  22. 22. Role of Polling Officer -1 ; Contd  If unofficial identity slip brought in by the voters, contain name of contesting candidate and/or party and/or symbol, then instruct concerned polling agent to end such violation.  Pr O to inform Sector Officer for bringing the same to the knowledge of the RO  In case of ‘pardanashin’ (burqa clad), a woman Polling Officer will establish her identity .  If female Polling Officer is not available , the Pr Officer may call any female elector from the queue for identification of pardanashi  In No case can a male Polling officer insist on getting the parda/burqa removed
  23. 23. DURING THE HOURS OF POLL Second Polling Officer – 1. Checks that the Left Forefinger is not already marked with Indelible ink 2. Puts indelible INK mark on the Left Forefinger of the electors. 3. Enters the electors detail & last four digit of identification documents in the Register of Voters ( 11A) & obtaining electors’ signatures (in full)/thumb impression (LTI). 4. Issues voter’s slip to the electors.
  24. 24. APPLICATION OF INDELIBLE INK  if an elector has no left-hand forefinger  then indelible ink should be applied on any such finger which he has on his left hand.  Further, if he does not have any fingers on his left hand, the ink should be applied on his right-hand forefinger  if he has no right-hand forefinger, on any other finger which he has on his right hand starting with his forefinger.  If he has no fingers on either hand, ink should be applied on such extremity (stump) of his left or right hand as he possesses.
  25. 25. The Third Polling Officer:-  Checks the mark of indelible INK; it should not have been wiped away.  If wiped away , directs the Elector to get the left forefinger marked again  Receives the voter slips, issued by PO-2.  Allows the elector to vote by pressing the ballot button on control unit and sends the elector to the Voting Compartment.  He should send the electors to the Voting Compartment in the same sequence in which they have been entered in the Register of Voters
  26. 26. FUNCTIONS OF PRESIDING OFFICER 1. Ensures Free, Fair & Smooth conduct of poll. 2. Setting up of Polling Booth & making Seating arrangement for Polling Officers & Polling Agents. 3. To ensure that Polling Officers are performing their duties properly. 4. Regulates the entry of electors, Polling agents and officials on election duty in the booth. 5. Allows media person and any other visitors subject to production of passes issued by the SEC 6. Maintains Law & Order inside & outside the Polling Booth. 7. Not to observe Lunch Break. Polling staff should take their lunch in rotation without interrupting Polling process.
  27. 27. FUNCTIONS OF PRESIDING OFFICER 6. Issue of entry passes to the polling agents. 7. Demonstration of marked Copy of Electoral Roll & registers of Voters. 8. Conduct of Mock Poll & clearing the Control Unit. 9. Preparation of CU for actual Poll i.e. sealing the CU with Green Paper Seal, Special Tag, Strip Seal & Address Tag. 10. Allowing electors to vote strictly in order in which they have been entered in Form-11A register.
  28. 28. FUNCTIONS OF PRESIDING OFFICER CONTD:.. 11. Not allowing any elector to leave without voting if his name has been entered in the voter register unless it is recorded in the register that the elector refused to vote. 12. To deal with different situations like Tendered Votes, Challenge of Vote, Vote on EDC, Vote by Infirm Voter etc. 13. Pressing the Close Button at the end of Poll & recording the last entry in Form-11A 14. Completion of statutory documents like filling up of Pr Officer Diary, declaration & other statutory forms & sealing of envelopes, EVMs at the close of Poll. 15. Submission of polled material at the reception alongwith Sector Officer
  29. 29. Identity Documents  In the case of electors voting on the basis of the EPIC, it is sufficient that the letters ‘EP’ (denoting EPIC) is mentioned in the relevant column of Form 11A, and it is not necessary to write down the number of the EPIC  If the voter is using any other form of identification apart from EPIC, then In Form 11A (Register of Voters), the last four digits of the identification document should be mentioned.  If a person comes with EPIC, but if his/her name is not included in the Roll, he/she cannot vote.  VOTER SLIP DISTRIBUTED BY BLO IS NOT VALID IDENTITY DOCUMENT
  30. 30. PERSONS ENTITLED TO ENTER THE POLLING STATIONS  Polling Officers  Each candidate, his election agent and one duly appointed polling agent of each candidate at a time subject to production of Identity Card/Pass  Media persons authorized by the Commission  Public servants on duty in connection with election  Observers appointed by the Commission  Micro observers, Videographers/ photographers/ staff for webcasting in the case of a critical/sensitive Polling Station  A child in arms accompanying an elector  A person accompanying a blind or an infirm voter who cannot move without help  Such other persons as you may from time to time admit for the purpose of identifying voters or otherwise assisting you in taking the poll.
  31. 31. DURING THE POLL HOURS SITUATIONS THAT MAY ARISE AND THE WAYS TO DEAL WITH
  32. 32. 1. Voting process for Regular Voter : Overview Polling Officer -1  Elector approaches the PO 1 usually with a voter slip indicating his Part No/SN. If elector does not bring voter slip, PO -1 to locate his entry on the basis of address  PO1 establishes the identity of elector with the help of SEC approved documents bearing photograph  Locates the entry of elector in his marked copy and reads aloud the details for the Polling Agents to listen and verify  If Polling agents have no objection, Marks in the Marked copy- a) IN CASE OF MALE ELECTORS: Marking is done drawing a diagonal line across the electors’ box b) IN CASE OF FEMALES: Marking is done by drawing a diagonal line across the electors’ box and also encircling the serial No  Elector is guided to PO-2
  33. 33. 1.Voting process for Regular Voter ; Contd Polling Officer -2  Marks the left hand forefinger with Indelible ink  Enters the details of the elector in Register of Voters in Form 11A  Takes Signatures of elector in relevant column of Form 11A  Issues Voters slip to the elector and guides him to PO -3 Polling Officer -3  Checks that the indelible ink is still applied, if not sends the elector to get his/her left forefinger marked again with indelible ink  Collects Voter slip issued by PO -2  Allows casting of vote by pressing “ Ballot” button on the Control Unit  Elector goes to the Voting Compartment to cast his/her on the BU
  34. 34. 2. CHALLENGING OF IDENTITY Any polling agent may challenge the identity of a person claiming to be a particular elector. Polling Agent has to first deposit a sum of Rs 5/- (FIVE) in cash with the presiding officer.  PrO issues receipt of Challenge fee  Pr O Enters the details of challenged elector , in Form 10  Pr O gets the signatures of the elector challenged, in Form 10  Pr O then warns the elector that he will be prosecuted if he/she is found impersonating some other elector  PO to hold inquiry & for that purpose ask the challenger to give evidence in proof of the challenge & the person challenged to evidence in proof of his identity.
  35. 35. 2. CHALLENGING OF IDENTITY; Contd  If after inquiry, the PO considers that the challenge has not been established, he shall allow the person challenged to vote & the amount of Rs 5/- deposited shall be forfeited to Govt.  If he considers that the challenge has been established, he shall debar the person challenged from voting & hand the imposter over to police. Letter to SHO is in the Pr O kit  The amount deposited shall be returned to the challenger, under receipt
  36. 36. 3. RECORDING OF VOTES OF BLIND OR INFIRM VOTERS Any blind or infirm elector who is unable to record his vote by his own, the PO may permit him to take with him a companion with the following conditions:-  The companion should not be less than 18 years of age  Companion should submit a signed declaration ( Provided in the Pr O Kit) and also sign in Form 10A a) That he will keep secret the vote recorded by him on behalf of the elector b) That he has not acted as a companion of any other elector at any other polling station on that day. c) That he will not act as companion with any other person on the polling day d) That he will maintain secrecy of vote  The PO shall keep a record in Form-10 A of all such cases
  37. 37. 4. ELECTOR DECIDING NOT TO VOTE  In Register of Voters, put a remark “Refused to Vote” and Presiding Officer to sign below that remark.  In Part I of Form 11C, in item 3 “Left without voting” or “Refused to vote” will be inserted  If Ballot button on CU is pressed then next voter to be directed straight away to cast his vote using this command
  38. 38. 4. LAST ELECTOR DECIDING NOT TO VOTE AFTER BALLOT BUTTON ON THE CU IS PRESSED  In Register of Voters, put a remark “Refused to Vote” and Presiding Officer to sign below that remark.  In Part I of Form 11C, in item 3 “Left without voting” or “Refused to vote” will be inserted  If Ballot button on CU is pressed then Switch OFF the CU & Switch ON again to Close the Poll.
  39. 39. 5. TENDERED VOTES If a person representing himself to be particular elector seeks to vote, after another person has already voted as such elector, shall be issued a tendered ballot paper by the presiding officer  Presiding officer to satisfy himself of the genuineness of that elector  Before issuing the Tendered Ballot Paper, PrO to enter the details of such Elector and receive signatures of such elector in Form 11 B ( NOT TO BE ENTERED IN RESGITER OF VOTES 11A)  Ballot Paper to such persons shall be used from the last of the series supplied at the PS and duly marked at the back side by the Pr O as Tendered Ballot Paper Such persons are not allowed to vote through EVMs.
  40. 40. 5. Tendered Vote; Contd On receiving the ballot paper  The elector proceeds to PO-2 to get finger marked with indelible ink  Proceeds to the Secret Voting Compartment , records his vote there in the ballot paper with the cross mark ‘X’  Folds the marked ballot paper and hands it over to the PrO, who will place it in a cover kept for the purpose . PR O shall ensure that such ballot paper is not unfolded and secrecy is not infringed
  41. 41. 6. AGE DECLARATION In case, elector’s age appears below the qualifying age the PO should  Pr O to Satisfy himself about his claim of being an elector against the entry claimed.  On being satisfied about his identity and the fact of inclusion of his name in the roll, obtain a DECLARATION as provided in the Pr O Kit  Inform the elector that penal action will be taken for impersonation , under IPC  Prepare list of such voters in the prescribed list
  42. 42. 8.VOTING BY PUBLIC SERVANT ON EDC  Persons on election duty applies for EDC  Ask the public servant to produce the EDC (Election Duty Certificate) in Form 13A.  Mark entry of his name, electoral roll No. in the marked copy of electoral roll.  Permit him to vote on the EVM as per procedure for other voters  Put the EDC/Form 13A in prescribed envelope. EDC Voter can vote at different PS but in the same Ward only
  43. 43. 9. Election Duty Certificate (EDC) AND Postal Ballot  EDC is issued to the elector , who has been deployed for election duty in his/her home ward i.e where he/she is registered as voter. EDC vote is cast on EVM  Postal Ballot is issued to the elector, if he /she is deployed on election duty outside his /her own ward. Postal Ballot is cast on the Paper Ballot ( Postal Ballot) and not EVM  Elector to whom PB is issued , is not allowed to vote at the PS, even if he /she is later exempted from election duty . He/she can vote only through PB issued by the RO
  44. 44. CLOSE OF POLL Scheduled time 5.30 pm  A few minutes before the appointed closing hour of the poll, distribute slips to all electors standing in queue.  Distribute slips starting from last voter in the queue  Allow all persons to whom such slips have been issued to vote, even if the poll has to be continued for some time beyond the appointed closing hour.  Formally announce the close of poll after the last such elector has voted.  Cross below the last entry in 11A and sign it. Ask Polling Agents to also put their signatures , if they so desire  Press Total to show total votes, which would tally with the number of Voters in 11A, unless someone has refused to vote or some voter has been disallowed to vote for violation of procedure  Close the voting machine by pressing the ‘CLOSE BUTTON’ on the control unit then replace the rubber cap over the close button.
  45. 45. Sealing of the EVM after close of poll  For sealing and securing the voting machine, the power switch in the control unit should first be switched 'OFF‘.  Then the ballot unit(s) and the control unit should be disconnected.  The ballot unit(s) and the control unit should now be put back in their respective carrying cases.  Each carrying case should then be sealed at both ends by passing a thread through the two holes provided for the purpose on both sides of the carrying case  Putting thread, seal with an address tag showing the particulars of the election, the polling station and the unit contained therein
  46. 46. Sealing of the EVM after close of poll  Presiding officer to put his signatures on the address tag and seal it.  If the contesting candidates, their election agent or their polling agents, who are present at the polling station desire to put their seal or signature on the seals / tags, they may be allowed to do so.  Note the name of those who affix their seal on carrying cases of ballot units and control unit as above, in declaration at the end of poll.
  47. 47. PREPARATION OF ACCOUNT OF VOTE  After the close of poll prepare an account of votes recorded in voting machine in the prescribed form (part-1 of 11C).  The total No. of votes recorded in the voting machine must be equal to the total No. of voter registered as per column -1 of the register minus (-) the No. of voters who decided not to vote & also minus (-) the number of voters not allowed to vote for violating the secrecy of voting.  Supply attested copies of account of vote recorded to every polling agent present at the close of poll. Obtain a receipt thereof.  A declaration to this effect is to be made at the close of the poll in prescribed performa.
  48. 48. DEPOSITION OF THE ELECTION PAPERS AT THE COLLECTION CENTRE The EVMs & the covers containing:- 1. The accounts of votes recorded & paper seal account(Form- 11C). Prepare in duplicate (1 for RO for scrutiny & 2nd for keeping with EVM) 2. The declarations by the presiding officers before commencement of poll, during poll & after close of poll. 3. The Presiding Officer’s Diary along with visit sheet. 4. Observers report (16 points).
  49. 49. Please note!! Even if a statement or record to be put in any cover mentioned above is nil, a slip noting on it that the statement or record is "Nil" may be put in the cover and the total number of five covers made ready so that no necessity arises for the receiving official at the receiving centre to enquire about the nonproduction of any of the seal.
  50. 50. Candidates/their Election Agents/Polling Agents may put their seal /sign On Envelops & Packets Containing 1. Marked copy of electoral roll; 2. The register of voters; 3. Voter's slips; 4. The used tendered ballot papers and the list of tendered votes in Form 11B; 5. The unused tendered ballot papers; 6. The list of challenged votes; 7. The unused and damaged paper seals, if any; 8. Appointment letters of polling agents; and 9. Any other papers that the Returning Officer has directed to be kept in a sealed packet.
  51. 51. The first packet should contain the sealed covers mentioned below and should be super scribed as "STATUTORY COVERS" 1. The sealed cover containing the Marked Copy of the electoral roll; ( From table of PO-1) 2. The sealed cover containing the Register of Voters 11A; ( From table of PO-2) 3. The sealed cover containing Voter’s Slips; ( From table of PO-3) 4. The sealed cover containing Unused Tendered Ballot Papers; ( From table of Pr O) 5. The sealed cover containing the Used Tendered Ballot Papers and the list in Form 11B. ( From table of Pr O) Packet 1 : Statutory Cover Individual covers to be sealed with Wax & put inside Large Packet
  52. 52. PACKET 2 : NON- STATUTORY Individual covers to be sealed with gum & put inside large packet The second packet should contain the following covers & should be super scribed as “NON-STATUTORY COVERS”:- 1) Copies of electoral rolls other than marked copies, 2) Appointment letters of polling agents in Form-8B, 3) Election duty certificate in Form-13A, 4) List of challenged votes in Form-10, 5) List of blind & infirm electors in Form-10A & declaration of the companion, 6) The receipt book & Cash, if any i.r.o. challenged votes, 7) Unused & damaged paper seals, special tags, strip seals, 8) Unused voter slips. 9) Declaration obtained from electors as to their age & the list thereof,
  53. 53. THE THIRD PACKET 1) Handbook of Presiding Officers 2) Manual of EVM 3) Indelible Ink set 4) Self Inking Pad 5) Metal seal of Presiding Officer 6) Arrow cross Marked Rubber Stamp. 7) Cup for setting up of Indelible Ink THE FOURTH PACKET All other remaining material should be kept in fourth packet.
  54. 54. General Instructions  The Polled material at the end of Poll day must reach the Reception Center ONLY in the authorised vehicle and NOT in any other personal /private vehicle.  Polled material to always move escorted by the force  There can not be any deviation from the sanctioned transport plan for reaching the Reception Center.  RO to be immediately informed by the Sector Officer, in case there is some unavoidable hurdle in the already decided transport plan
  55. 55.  Thank You

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