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SharePoint Governance: From Chaos to Success in 10 Steps

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Joel Oleson
Joel Oleson

Key SharePoint and IT Governance considerations in a SharePoint Deployment. These 10 steps will keep you on the right path.

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SharePoint Governance: From Chaos to Success in Ten Steps Joel Oleson – Sr. Consultant, Evangelist, Blogger Sr. Product Manager Quest Software www.sharepointjoel.com www.twitter.com/joeloleson
Who is this guy?
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],10 Steps To Ensure Success
 
 
 
 
 
[object Object],Gartner
[object Object],SharePoint Governance Source: The Burton Group
SharePoint Governance Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Clear Vision, Mission and Goals
 
Exec Sponsor with $$$$$$ Get me SharePoint or You’re FIRED!
Data Governance Roles And Responsibilities September 2007 “Data Governance: What Works And What Doesn’t”
 
SharePoint is Plastic. What is your Creation?
Cleverworkarounds.com
Two Types of Service Models Out of the box (Standard) Custom (Dedicated)
Containment Hierarchy
Joel's Cheat Sheet for Hosting
Commodity Hosting Examples Adhoc Structured Short term Long term Collaboration Service Offering
SharePoint Shared Services Platform Well Managed, High Availability, DR Team Sites My Sites Corporate Portal App 1 App 2
SharePoint Governance Model   Permanent Central Portal Enterprise Search Enterprise Browse Corporate Business Taxonomy With Divisional Stakeholders Per User Ad Hoc Self Service w/ Life Cycle Management Permanent Division Portals Business Process Division News, Scorecards Group Reporting Semi Structured Group, Team, Project Sites and Workspaces Blogs, bios, Social Central Portal
Multi Deployment/Global Model Incremental Indexing over the WAN (Federated Search)
 
 
SharePoint Operational Roles Infrastructure Support SharePoint Site Collection Administrator Content Administrator SharePoint Developer(s) Business Intelligence Business Forms Search Content Management Collaboration Portal Platform Services
 
 
 
Defining Policies ,[object Object],[object Object],[object Object],[object Object],Adhoc Structured Self Service Smaller Quota Quicker Expiration OOB IT Provisioned Larger Quota Permanent Supported Dev env. $$$ Charge Back
 
 
 
Portal Information Arch example ,[object Object],Site Contributors = Board of Directors Site Designers = SharePoint Designers Site Managers = SharePoint Administrators Site Visitors = Everyone Site Contributors = Everyone Site Designers = SharePoint Designers Site Managers = SharePoint Administrators Site Visitors = Production Team Site Contributors = Research and Development Team Site Designers = SharePoint Designers Site Managers = SharePoint Administrators Site Visitors = Registered Customers Site Contributors = Customer Support Team Site Designers = SharePoint Designers Site Managers = SharePoint Administrators Source: The Burton Group Home Payroll Support T & E R & D Training Executive Sales Finance Production IT Customer Support BOD
 
 
Process Models for Dev Life Cycle ,[object Object],[object Object],[object Object],[object Object],[object Object]
Microsoft Operations Framework 4.0 http://go.microsoft.com/fwlink/?LinkId=116390
 
 
 
 
K.I.S.S.
[object Object],[object Object],[object Object],[object Object],Keep It Simple Stupid.
[object Object],[object Object],[object Object],[object Object],[object Object],Key takeaways today...
Resources and Plugs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
SharePoint Deployment Essentials & Governance Checklist
Quest SharePoint Site Administrator 3.5 With Security Explorer New Auditing Capabilities More at http://www.quest.com/sharepoint
Enjoy the Saturday Party...
Questions?
© 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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SharePoint Governance: From Chaos to Success in 10 Steps

  • 1. SharePoint Governance: From Chaos to Success in Ten Steps Joel Oleson – Sr. Consultant, Evangelist, Blogger Sr. Product Manager Quest Software www.sharepointjoel.com www.twitter.com/joeloleson
  • 2. Who is this guy?
  • 3.
  • 4.  
  • 5.  
  • 6.  
  • 7.  
  • 8.  
  • 9.
  • 10.
  • 11.
  • 13.  
  • 14. Exec Sponsor with $$$$$$ Get me SharePoint or You’re FIRED!
  • 15. Data Governance Roles And Responsibilities September 2007 “Data Governance: What Works And What Doesn’t”
  • 16.  
  • 17. SharePoint is Plastic. What is your Creation?
  • 19. Two Types of Service Models Out of the box (Standard) Custom (Dedicated)
  • 21. Joel's Cheat Sheet for Hosting
  • 22. Commodity Hosting Examples Adhoc Structured Short term Long term Collaboration Service Offering
  • 23. SharePoint Shared Services Platform Well Managed, High Availability, DR Team Sites My Sites Corporate Portal App 1 App 2
  • 24. SharePoint Governance Model   Permanent Central Portal Enterprise Search Enterprise Browse Corporate Business Taxonomy With Divisional Stakeholders Per User Ad Hoc Self Service w/ Life Cycle Management Permanent Division Portals Business Process Division News, Scorecards Group Reporting Semi Structured Group, Team, Project Sites and Workspaces Blogs, bios, Social Central Portal
  • 25. Multi Deployment/Global Model Incremental Indexing over the WAN (Federated Search)
  • 26.  
  • 27.  
  • 28. SharePoint Operational Roles Infrastructure Support SharePoint Site Collection Administrator Content Administrator SharePoint Developer(s) Business Intelligence Business Forms Search Content Management Collaboration Portal Platform Services
  • 29.  
  • 30.  
  • 31.  
  • 32.
  • 33.  
  • 34.  
  • 35.  
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  • 37.  
  • 38.  
  • 39.
  • 40. Microsoft Operations Framework 4.0 http://go.microsoft.com/fwlink/?LinkId=116390
  • 41.  
  • 42.  
  • 43.  
  • 44.  
  • 46.
  • 47.
  • 48.
  • 49. SharePoint Deployment Essentials & Governance Checklist
  • 50. Quest SharePoint Site Administrator 3.5 With Security Explorer New Auditing Capabilities More at http://www.quest.com/sharepoint
  • 51. Enjoy the Saturday Party...
  • 53. © 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.