1. Introduction to Microsoft Search
Intelligent search for the
modern workplace
By,
Vignesh Ganesan
Microsoft Teams ,Tech Specialist
Microsoft India
&
Vijai Anand Ramalingam
Technical Architect, Cognizant
Microsoft MVP

2. About Myself

3. My co-speaker today

4.  Frustrations with the current search model
 Understanding Microsoft Search (formerly known as Bing for Business).
 Getting started with Microsoft Search
 Demo
 Admin setup
 Licensing requirements
 Security
 Roadmap
 Adoption
Agenda:

6. Microsoft 365
A complete, intelligent, secure solution to empower employees
Intelligent securityUnlocks creativity Built for teamwork Integrated for simplicity
Office 365 • Windows 10 • Enterprise Mobility + Security

7. Can you send me the link to the PowerPoint you presented yesterday?
I need to find the most current industry research data for this client proposal.
Where did I put that spreadsheet for the sales call?
Hang on, I think it’s on my hard drive…or was it OneDrive? Maybe it’s on SharePoint
instead?”
I can’t find our health insurance claim form.
Where did I put that document I was working on?
Where did I put that spreadsheet for the sales call?
I need directions to Building 34 for tomorrow’s meeting.
We all struggle finding information…

8. Why?
Inundated by too much data and content
Searching at work is frustrating
Our expectations have changed

9. 44
76%
Stored in multiple locations:
 Company intranets
 Cloud services
 SharePoint
 OneDrive
 Line of business applications
 On-premises servers
How much is too much?
1 IDC The Digital Universe of Opportunities: Rich Data and the Increasing Value of the Internet of Things
2 Deloitte Oveview of emerging technologies

10. We are faced with multiple, distinct search
experiences:
 Context and application-switching to find information
 Each entry point has a different search UX
 Results are partial, and inconsistent across applications
and there are just too many results to dig through
to find the right one.
Why is searching at work frustrating?

11. We want searching at work to be
as easy as searching the web.
We want results that are relevant
and personalized.
We want answers to our questions, not just more
links.
Our expectations have changed…

12. As a result…
of our time at work is spent just
looking for information.20%
That’s 1 day a week lost per employee!
1 McKinsey Global Institute The social economy: Unlocking value and productivity through social technologies

13. Intelligent search for the modern workplace

15. Microsoft Search One capability.
Every search experience.
in Bing
in Office.com
in SharePoint
in Edge
in Windows
in PowerPoint
in Outlook
in OneDrive
in Stream
in Yammer
in Word
in Teams
in OneNote
Microsoft Graph + Bing technology

16. Microsoft
Search
One capability.
Every search experience.
Microsoft Graph + Bing
technology

17. Microsoft Search is now rolling out to customers …
Microsoft Search announcement
in SharePoint Start Page
in SharePoint sites
in OneDrive
in Office.com
in Outlook web
in Word, Excel and PowerPoint desktop
in Bing
and coming to Windows in Summer 2019
Learn more at
aka.ms/MicrosoftSearch/Blog/SPC19
Berit will provide
illustration today
(5/21)

18. Microsoft Search features
Built on the Microsoft Graph and using Bing technology, Microsoft Search
gives your employees the ability to easily find:
Files: Contextual and relevant files on SharePoint, OneDrive for Business, and more
People: Someone’s role within the company, what they’ve been working on, org
charts, and ways to contact them – even when you search by their nickname
Groups: Office 365 groups by name or by members, then browse shared content
Sites, answers and resources: Curated bookmarks help them navigate quickly to
internal sites and tools, while Q&A’s give them quick answers without additional clicks
Locations: Addresses, maps, and directions to company buildings
Conversations: Relevant topics in Microsoft Teams and Yammer chats

19. • SharePoint Online
• OneDrive for Business
• Hybrid SharePoint (on-premises + SharePoint Online)
• Microsoft Teams
• Yammer
• Exchange Online
File Types :
• Word
• Excel
• PowerPoint
• OneNote
• PDF
Supported file types and sources:

20. World knowledge Work knowledge People knowledge
Powered by Microsoft Graph

21. Microsoft Search for your organization
Empowering the ecosystem
Increases productivity from day oneTrustworthy
Unified Administration
Available everywhere
Customized for your business
Part of your O365 and M365 subscription

22. Available today:
Microsoft Search in Bing public preview
Microsoft Search in Office.com header
Microsoft Search in online app pages
SharePoint web & mobile
Outlook search improvements

23. Demo

24. Find work results as simple as a search,
including:
Search for people and conversations within your
company
Search for files and groups across Microsoft
connected services
Search for bookmarks to internal sites and tools
Search for building locations and direction within
organization
Search for Q&As for work-related questions
Microsoft Search in Bing
Finding what you need at work just got easier with Microsoft Search

25. Find files, people, and news from your
organization
Discover relevant content for you, as well
as actions from your colleagues across
web and mobile
Microsoft Search in SharePoint
Tap your organization’s knowledge

26. SharePoint Mobile App [GENERALAVAILABILITYOFNEWVERSION]
Tap your organization’s knowledge on the go

27. Get started and create a new document,
or easily return to your work after a
meeting
Find apps from your organization,
content, people, and sites
Discover relevant content for you, as well
as actions from your colleagues
Microsoft Search in Office.com
Find and get back to your work faster

28. Delivers relevant results across all of
Office, including Word, Excel, and
PowerPoint
Find actions, services, and content that
help you complete your task
Bring the power of Office and the web to
you in the app, without needing to switch
apps
Microsoft Search in Office Apps
Get your work done faster with the power of search

29. Stay in the know, and discover relevant
people and important content when you
need it most
Gain an intuitive start page, bringing you
closer to what is important right now
Discover relevant, recommended content,
where people and content find you
Microsoft Search in Office Online
Extending the power of search to Office Online

30. Find the right item faster with top
relevant results, quick result suggestions,
and proactive recommendations
Increase search success with guided
suggestions and better intent
understanding (spelling correction,
implied filtering, etc.)
Search with confidence beyond email
across your calendar, people,
attachments, and links
Microsoft Search in Outlook
Search you can depend on in Outlook – on any platform

31. Get answers right from the search bar
across local, organization, and web
content
Collective knowledge from your
organization
Search Windows and the web to find
people, files, apps, and locations with the
same experience
Microsoft Search in Windows
Your organization’s knowledge, right from your desktop

32. People suggestions and results give full
access to Office 365 and LinkedIn profile
Find experts through profile data and
topics they work on
Contextual task completion through
people: share, chat, browse content,
locate, and more
People search in Microsoft Search
Connect with experts and find content through people

33. Manage search service via a central
console and monitor search usage and
health via
in-built analytics
Take recommended actions to improve
search experience, and manage security
and privacy settings centrally
Configure bookmarks, best bets,
glossary, Q&As, and more
Microsoft Search Administration
Unify your search administration across Microsoft 365

34.  When a user searches, Microsoft Search processes the query and parses
search intent from larger phrases, using Artificial Intelligence (AI) to learn
common superfluous phrases users add to their queries that don't impact
their search intent
 For example, when a user searches for "how to change my password" we
extract the less important words from the query and trigger based on the
relevant ones like "change password".
 The search results that the user has permission to see are presented on the
search results page. Microsoft Search uses intelligent ranking algorithms to
order results based on relevance.
How does Microsoft Search work?

35.  Secure by default
 Authentication and Authorization with Azure Active Directory
 Single sign-on
 Communicates with the Trusted cloud from the browser
 Permissions
 Protects user queries from the public portion of Bing.
 Logging .
 Search history
 Advertising
 GDPR Compliant
https://docs.microsoft.com/en-us/microsoftsearch/security
Security

36. Requirements:
Your organization must have an Office 365 tenant with one of the following subscriptions:
•Office 365 Business Essentials and Business Premium
•Office 365 A1/A3/A5
•Office 365 Education E1/E3
•Office 365 Enterprise E1/E3/E3 developer/E5
•Office 365 F1
•Microsoft 365 Business
•Microsoft 365 A3/A5
•Microsoft 365 F1/E3/E5
Both users and search administrators must be licensed with one of these subscriptions. Only users with
active accounts can use Microsoft Search, and they must be signed in.

37. Roadmap: Microsoft Search
SharePoint & OneDrive
• Suggestions as-you-type
• Personalized results
• Improved people search
• Instant Answers (Bookmarks, Q&A and Locations)
• OneDrive will get the unified search box with zero-query suggestions
• Modern Document Libraries, Lists with controls to up-scope to the site,
hub, or the whole company
Office Applications
• Microsoft Search in Word, Excel, and PowerPoint desktop apps
Web
• Microsoft Search in Bing
Admin
• Manage bookmarks, Q&A and Locations in a central admin experience
• Analytics for Microsoft Search in Bing
Microsoft Search API in Graph (Beta)
• Microsoft Search in Word, Excel,
and PowerPoint web apps
• Out of the box connectors
• Ingestion API for any content
• Security trimming based on Azure
AD
• Redirect search to a custom page,
use open-source PnP search web
parts, or build your own using
Graph and Search APIs
• Classic sites can upgrade to
modern search
• Custom refiners, verticals, result
types with modern display
templates
OneDrive searches across all
files
• Additional health and analytics
Available Now* Later this yearIn Targeted
Release

38. Conclusion
Search meets you wherever you’re working
Microsoft Search makes it’s easy to find what you’re
looking for wherever you’re working, in the browser, on
mobile devices, and the desk, across Microsoft 365
applications and services
Get answers, locations, and insights to
accelerate productivity
Microsoft Search is more than just results with
insights and answers to help get work done
Search for people, files, and conversations
within your organization
Microsoft Search brings together people, content,
and conversations for a single view of information
across your organization and beyond

39. Microsoft Search Resource Center
Microsoft Search Blog
Getting Started
Adoption
Resources

40. Thank you.