World Paper Free Day

Friday, October 22, 2010

Paper, paper everywhere... What are YOU going to do about it? Hashtag = #wpfd Friday, October 22, 2010

Per Business Week, June 30, 1975 Friday, October 22, 2010

1975 “Vincent E. Giuliano of Arthur D. Little, Inc., ﬁgures that the use of paper in business for records and correspondence should be declining by 1980, ‘and by 1990, most record-handling will be electronic.’” Friday, October 22, 2010

Yeah, right. Photo source = http://www.ﬂickr.com/photos/marcobellucci/3534516458/ Friday, October 22, 2010

Photo source = http://www.ﬂickr.com/photos/mcfarlandmo/3274597033/ Friday, October 22, 2010

Organizations continue to print, copy and fax more than a trillion pages of ofﬁce paper each year (Infotrends) Photo source = http://www.ﬂickr.com/photos/mcfarlandmo/3274597033/ Friday, October 22, 2010

Organizations use paper printouts to archive 62% of important documents (CNN, 3-18-2010) Friday, October 22, 2010

12 billion pages will be generated via printing from mobile devices (The Independent, 10-20-2010) Photo source = http://www.ﬂickr.com/photos/tomsun/3859690596/ Friday, October 22, 2010

Printable web content will increase 3X by 2012 (The Independent, 10-20-2010) Photo source = http://www.ﬂickr.com/photos/tomsun/3859690596/ Friday, October 22, 2010

Americans discard 4 million tons of ofﬁce paper every year - enough to build a 12-foot high wall of paper from New York to California (American Forest & Paper Association, 2004) Friday, October 22, 2010

Photo source = http://www.ﬂickr.com/photos/iguerra/3217987878/ Friday, October 22, 2010

New York's largest export out of the Port of NY is waste paper (What About Waste, Cornell Waste Management Institute, 1990) Photo source = http://www.ﬂickr.com/photos/iguerra/3217987878/ Friday, October 22, 2010

Photo source = http://www.ﬂickr.com/photos/joeshlabotnik/2676866737/ Friday, October 22, 2010

It takes 75,000 trees to print a Sunday Edition of the New York Times (North Carolina Ofﬁce of Waste Reduction and Recycling) Photo source = http://www.ﬂickr.com/photos/joeshlabotnik/2676866737/ Friday, October 22, 2010

Photo source = http://www.ﬂickr.com/photos/alvy/473633006/ Friday, October 22, 2010

The average daily web user prints 28 pages daily (Gartner Group and HP) Photo source = http://www.ﬂickr.com/photos/alvy/473633006/ Friday, October 22, 2010

Photo source = http://www.ﬂickr.com/photos/kodomut/3666794781/ Friday, October 22, 2010

115 billion sheets of paper are used annually for personal computers (Worldwatch Institute) Photo source = http://www.ﬂickr.com/photos/kodomut/3666794781/ Friday, October 22, 2010

What can you do about it? Friday, October 22, 2010

Understand that the core issue is no longer copying, it's printing. Friday, October 22, 2010

“The Future of the Ofﬁce Document,” InfoTrends/CAP Ventures, January 2005. Friday, October 22, 2010

Admit that "nice thoughts" alone are not a sustainable business strategy. This is not how to sell paperless to your organization in tight times. Friday, October 22, 2010

The key question -- What are the business beneﬁts of driving paper out of your organization? Friday, October 22, 2010

Improved Productivity. Friday, October 22, 2010

Better Customer Service and Engagement. Friday, October 22, 2010

Risk Reduction. Friday, October 22, 2010

Cost Savings. Friday, October 22, 2010

Prepare for the naysayers. Friday, October 22, 2010

Electronic copies aren’t as acceptable in court as paper. Friday, October 22, 2010

Digital image copies of information converted from paper (and microﬁlm) are the legal equivalent of their paper counterparts and may be considered as admissible in evidence as the original paper record in any legal or administrative proceeding... (The Legality of Digital Image Copies of Paper Records, Cohasset Associates) Friday, October 22, 2010

Even with an electronic copy we can't destroy the paper original. Friday, October 22, 2010

Digital image copies, like all other types of copies, are acceptable in any legal or administrative proceeding regardless of whether the original is in existence or not ... (The Legality of Digital Image Copies of Paper Records, Cohasset Associates) Friday, October 22, 2010

The goal isn't Paper-Less. It's Less-Paper. Friday, October 22, 2010

8 Friday, October 22, 2010

8 key tips Friday, October 22, 2010

1 Do not print or copy any documents unless absolutely required. Friday, October 22, 2010

Use document scanners to convert paper documents to electronic format through document scanning and then shred them. 2 Friday, October 22, 2010

Friday, October 22, 2010 3

Use Web 2.0 technologies like 3 wikis and blogs for internal communication and collaboration. Friday, October 22, 2010

4 Keep all your contracts, marketing materials and any other document requiring review and reﬁnement in a single electronic place. Friday, October 22, 2010

Friday, October 22, 2010 5

Use web interfaces and forms for online applications and order placement, replace paper forms with 5 eForms. Friday, October 22, 2010

Sign up for e-bill 6 delivery or online billing from your suppliers rather than paper statements, and pay your bills electronically. Friday, October 22, 2010

7 Learn about electronic signatures and understand how they work in your environment. Friday, October 22, 2010

8 MOST IMPORTANTLY, map, design and manage all business processes electronically. Friday, October 22, 2010

Next steps? Friday, October 22, 2010

Get connected with World Paper Free Day. http://www.aiim.org/paperfreeday Friday, October 22, 2010

Get connected with AIIM. Basic membership is free. http://aiim.org/join Friday, October 22, 2010

Photo credits http://www.flickr.com/photos/marcobellucci/3534516458/ http://www.flickr.com/photos/mcfarlandmo/3274597033/ http://www.flickr.com/photos/tomsun/3859690596/ http://www.flickr.com/photos/iguerra/3217987878/ http://www.flickr.com/photos/joeshlabotnik/2676866737/ http://www.flickr.com/photos/alvy/473633006/ http://www.flickr.com/photos/kodomut/3666794781/ Friday, October 22, 2010

Get connected with World Paper Free Day. http://www.aiim.org/paperfreeday Hashtag = #wpfd Friday, October 22, 2010

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World Paper Free Day

by John Mancini on Oct 22, 2010

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World Paper Free Day — Presentation Transcript