Going paperless can help save time, money, and space while improving security and boosting a company's image. A paperless office uses modern technology like scanning, electronic document storage and sharing, e-billing and e-statements to reduce paper consumption and accomplish the same goals as a paper-based office. While completely eliminating paper may be difficult, taking steps like scanning documents, using electronic signatures, and storing files digitally can significantly reduce paper usage. Going paperless has benefits for both businesses and the environment by lowering costs and reducing waste.

1. going paperless
PREPARED BY..
RAKESH RIKAME

2. INTRODUCTION
* Concept introduced in the 1980s.
* Office of the Future, one that requires little or no paper
to do business.
* Instead of paper, the paperless office would use moder
n technology to accomplish all of the
same goals.
* Going Paperless can make documentation and
Information sharing easier, keep personal
information more secure and help the
environment.

3. REALITY
* Paper is the number one material thrown away
and also one of the biggest polluting industries.
* Companies interested in reducing cost and
building business sustainability are actively
pursuing PAPERLESS OFFICE.
* While a completely 100% paperless office may
be unattainable, a few decisive steps applied over
the time can dramatically reduce if not eliminate
the vast majority of paper in office.

4. WhyGo Paperless
1.Saves Time
2.Saves Money
3.Saves Space
4.Improves Security
5.Boosts Company Image

5. 1.Save Time
With a paperless filing system,
searching through thousands of
files becomes as easy as “Ctrl +
F.” Of course there is a
learning curve, but the Small
Business Administration (SBA)
suggests that going paperless
increases the productivity,
functionality and efficiency of
an office.

6. 2.Save Money
A paperless office obviously
buys less paper, saving an
average of almost $80 per
employee, according to the
EPA. But less obvious is the far
more significant savings in ink,
toner, postage, files storage
space, trips to the post office
and time spent shredding old
files or searching for misfiled
documents.

7. 3.Save Space
Bulky file cabinets are
obsolete. A whole cabinet
of contents can be
condensed into two
gigabytes of neatly
organized files on a hard
drive. Old file rooms can
become new offices.

8. 4.Improves Security
Storing and backing up
documents on the cloud
(online) eliminates the need
to carry sensitive papers out
of the office. Rigorous
safeguards built into back-
up systems ensure data is
not lost through natural
disaster or accident, either

9. 5.Boosts Company Image
Considering that a one terabyte
hard drive could possibly save
50,000 trees and that a recent
Harris Interactive survey found an
increasing number of Americans
consider a business’s
environmental track record
in their purchasing
decisions, going paperless
may be an ideal way to
improve your business
image and gain more

10. * Use scan to e-mail instead of faxing.
* Commit to all online banking : invoicing,
statements, and payments.
* Engage your clients as well as your suppliers
in utilizing technology to reduce paper
consumption.
* File Taxes Electronically.
* If you must print, print to both sides or use
single sided paper as scarp paper
* E-Brochure v/s Printed Brochure
* Use social media tools(Dropbox, google
Drive)
* Replace paper napkins with cloth material.
Solutions

11. Use Latest Technology

12. Stop The Paper
Bill E-Bill
Receive as Many Items Electronically As Possible.

13. Newspaper
Lots of paper is getting wasted because of the news papers.
Online news gives the daily updates and saves the paper.
Online NEWS

14. E-mail
Email consists of text, images, documents,
links and other attachments which are
useful for communication.
Correspondence with friends and internal busine
ss communication are both daily
using email.

15. Scanner
Scan document, photo,
notes, receipts
Save to the Cloud.
( Dropbox, google docs,
skydrive, etc.)
Available on computers,
tablets, mobile phones.

16. Use a Scanner or Save
document as PDF
PDF Dropbox
Dropbox.com
Save all the documents in Drop
Box folder and
share with your friend and
others.
Storage space(2 GB free)

17. BENEFITS
1.Eliminate Storage Space
2.Reduce Expenses
3.Enhance Customer Service
4.Increased Security
5.Improved Disaster recovery protection
6.Reduce Environmental Impact
7.Improve your competitiveness in the industry.

18. Reduce your paper consumption by
working with the purchasing department
to reduce the amount of paper purchased
and switch to buying recycled paper.
Recycle paper that has been used.
Reuse paper by placing bins next to the copiers and
printers for easy reuse of single sided scanned paper.
3 R’s
Reduce, Reuse and Recycle the Paper

19. How to Reduce paper usage in
Home & Office?
* Think twice before you print.
* If you can forward, share or use the document digitally,
do so instead.
* If you have limited internet access use USB sticks.
* Try to avoid printing single emails or brief texts.
* Use cloud computing to store documents online, instead
of printing them out on paper.
* Instead of printing paperwork to sign them, sing
documents digitally.
* Recycle whatever paper you have, and make of it.
* Halve your paper consumption by using both its sides.

20. * Scan your documents and recycle the
hard copies as well.
* Buy recycled paper for you or your business
* Always opt for reusable, or non-paper
alternatives
* Use cloth napkins and towels instead of paper
ones
* Use regular plates instead of paper ones
Subscribe to online magazines or newspaper
instead of their offline versions

21. Paper Collected From Households For Recycling
Thousand Tonnes
Last Update May,2011
Graph shows paper collected from households for recycling
.in1999-2000 it was only 80 thousand tones but after 10 years
in2009-2010 it is1250 thousand tones. it is maximum in year
2007-2008.

22. Some Organization around the World
which are going paperless and we should
follow them:
1.Idea rebel: The digital agency which went digital
2.Young and Thompson: The law firm that met the
brief
3.Dain insurance: insuring the future
4.Virginia cancer institute: curing the paper
addiction
5.Cleveland department of public health: when
government shows the way

23. Paperless
school
management
system
Student Profiling
Online
Admissions
Fees &
Installments
Parent
Communication
Library
Management
Live Chat
Forums

24. Student Profiling
1. Student Information
2. Parent Information
3. Student Documents (E-Filing)
4. Academic Information
Online Admission
1. Online Admission Forms
2. Quotas & Reservations
3. Accept / Reject Authorizations
4. SMS and Email Updates

25. Fees & Installments
1. Configure Installments
2. Automatic Reminders
3. Bank Challans
Parent Communication
1. SMS Inbox
2. Email Inbox

26. Library Management
1. Books Catalogue
2. Books Issue and Return
Live Chat Forums
1. Freedom of Location
2. Exchange of Ideas
3. Online Support

27. Thankyou.