This presentation discusses the benefits and strategies for moving to a paperless office. It introduces the concept of a paperless office that was envisioned in the 1980s using computers instead of paper. While a completely paperless office may not be attainable, reducing paper can significantly cut costs and waste. The presentation outlines strategies like benchmarking current paper usage, targeting areas for reduction, educating employees, and monitoring progress. It provides best practices such as filing documents online and using e-cards instead of paper. Solutions presented include scanning documents, using electronic planners, and engaging suppliers to reduce paper consumption as well.

1. PRESENTATION ON
PAPERLESS OFFICE
PREPARED BY
SUNNY DUGGAL
&
MRINAL BHANDARI

2. INTRODUCTION
 Concept introduced in the 1980s.
 Desktop computers made their appearance in the
workplace.
 Office of the Future, one that requires little or no
paper to do business.
 Instead of paper, the paperless office would use
modern technology to accomplish all of the same
goals.
 The new theory behind paperless offices envisions
waste-awareness and attempts to convert as
much paper documentation to digital form as
possible.

3. REALITY
 Paper is the number one material thrown away
and also one of the biggest polluting industries.
 Companies interested in reducing cost and
building business sustainability are actively
pursuing PAPERLESS OFFICE.
 While a completely 100% paperless office may be
unattainable , a few decisive steps applied over
the time can dramatically reduce if not eliminate
the vast majority of paper in office.

4. BENEFITS
 Eliminate Storage Space
 Reduce Expenses
 Enhance Customer Service
 Increased Security
 Improved Disaster recovery protection
 Reduce Environmental Impact
 Improve your competitiveness in the industry.

5. STRATEGIES-HOW TO GO ABOUT
IT
 BENCHMARK: Identify all activities in the business
that utilize paper like printers, copiers , mail..Dig
Deep to explore other areas of your business.
 How much paper are used in events, invoicing,
packaging, shipping materials?
 Canteen/cafeteria ,Washroom . REMEMBER , its not
just paper but PAPER PRODUCTS also.
 Consult with other Departments as to how , when,
why they are using it and where is it coming from.
 Talk to the Purchasing Department and learn more
about how much is being spent on paper products.

6. TARGET AREAS OF PAPER
REDUCTION
 Implement the paper reduction
plan utilizing the sustainability
of 3 R’s Reduce , Reuse,
Recycle.
 Reduce your paper
consumption by working with
the purchasing department to
reduce the amount of paper
purchased and switch to buying
recycled paper.
 Recycle paper that has been
used.
 Reuse paper by placing bins
next to the copiers & printers
for easy reuse of single sided
scrapped paper.

7. EDUCATE & TRAIN
 Articulate & Communicate the VISION
 Define the “HOW’S” & “WHY’S” of your plan.
 Schedule On Going Training.
 Celebrate Successes.
 Identifying areas for ongoing improvement.

8. MONITOR & MEASURE PROGRESS
 Regularly monitor the success of your program.
 Share your Success Stories with employees ,
prospects, clients & suppliers.
 Engage all stakeholders in the processes.

9. GENERAL BEST PRACTICES
 Place phone directories, human resources documents
and corporate policy manuals online (intranet or
network folder)to avoid constantly updating paper
versions.
 For correspondence, birthday cards and events, utilize
e-cards or online event/party planning tools.
 Online e-zines , blogs and PDF versions of printed
magazines are becoming more and more popular, both
as a replacement for and a supplement to printed
publications. If a printed copy is required, circulate it
within the office/department.
 Reduce office junk mail.
 Use reusable bags to carry items.
 Recycle all paper, newspaper and shredded paper.

10. SOLUTIONS
 Use scan-to-e-mail instead of faxing.
 Replace paper planners with electronic ones. PDA’s:
Blackberry and smart phones all have contact
management capabilities.
 Commit to all online banking : Invoicing, Statements,
and payments.
 Engage your clients as well as your suppliers in
utilizing technology to reduce paper consumption.
 File Taxes Electronically.
 If you must print , print to both sides or use single
sided paper as scrap paper.
 E-Brochure v/s Printed Brochure
 Use social media tools
(LINKEDIN,FACEBOOK,FLICKR) to publish
information and connect with clients.
 Replace paper napkins with cloth material.

11. ADVANTAGES & DISADVANTAGES
 Less space  Software & Hardware
 More Organised Concerns
 Accessibility  Data Entry Errors
 Locatability  Security Concerns.
 Eco-Friendly

12. QUESTIONS:-
THANKS