2. Economical: Saving paper saves money
9/8/2013 2
WHY SAVE PAPER?
• For each sheet of paper used, a
company incurs not only purchasing
costs, but also storage, copying,
printing, postage, disposal, and
recycling.
• A recent study estimates that associated paper costs
could be more than 30 times the purchasing costs
(excluding labors cost).
3. Economical: Saving paper saves money
• Often the full costs associated with print and copy,
are not completely visible. These costs consist of the
paper itself, ink and toner, maintenance, energy
consumption, capital cost/expense and depreciation.
• RAK FTZ consumes approx. 6.25 ton of paper (2000
reams of A4 Paper, 400 reams of letter headed A4
Paper, and 50 reams of A3 Paper) in one year. The
annual cost impact would be approx. 226,000 AED.
9/8/2013 3
WHY SAVE PAPER?
4. Environmental: Saving paper use reduces our impact
The environmental impact of paper consumption is very
significant. Producing 1 ton of A4 paper equals to:
• 2.85 tons of wood which equivalent to 24 trees. (*)
• 77676 liter of wastewater generated.
• 11340 kW.hr energy which equivalent to ½ year energy of
a household.
• 1035 kg solid wastes produced.
• 2660 kg of emissions released which equivalent to 1/2
year emission for a car. (**)
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WHY SAVE PAPER?
5. Environmental: Saving paper use reduces
our impact
On the other hand, every ton of recycled paper saves:
• 17 trees
• 26500 liters of water.
• 2.3 cubic meter of landfill space
• 1440 liter of oil
• 265 kg of air pollution
• 4080 kilowatt-hours of energy
9/8/2013 5
WHY SAVE PAPER?
6. Efficient: Saving paper increases efficiency
Paperwork! It brings to mind filling out unnecessarily
complicated forms. Electronic forms can now make that
job easier and more efficient.
9/8/2013 6
WHY SAVE PAPER?
Electronic forms and filing systems take
less time to both find and process
information. This doesn’t mean that
electronic forms should replace all
paper. In some instances, paper will be
the best tool.
7. • Almost any office waste paper can be recycled, including used
newspapers, cardboard, packaging, stationery, printing and
copy paper, notebooks, magazines, catalogues, greeting cards
and wrapping paper. It is important that these papers are kept
separate from other waste -contaminated- papers, those that
have been in contact with food for example, are not acceptable
for recycling.
• Paper products can be recycled several times, stationery may
go on to be a newspaper and then packaging for example.
Recycling has its limits though. Every time a fiber in paper is
recycled, it loses some of its strength. After being re-used
about three to five times, it is no longer strong enough for
papermaking.
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WHAT PAPER PRODUCTS CAN BE RECYCLED?
8. It may seem that the only appropriate thing to do with recycled
copy paper, say, is to turn it back into copy paper. But there are
many other good uses for recycled paper, such as Brown or
cardboard, Envelope papers, Car insulation, Lampshades,
9/8/2013 8
WHAT IS RECYCLED WHITE PAPER USED FOR?
Bag and sack papers,
Magazines and newsprint,
Paper towels, and Toilet
paper. All of these uses
achieve the same
environmental benefit:
reduction of landfill.
9. There are many easy ways for businesses and organizations to
reduce their paper use and costs. Reductions of 20 - 30 % or
more are possible in most offices. Here are practical tips to help
your company implement a cost-saving, paper reduction program:
9/8/2013 9
HOW TO SAVE PAPER?
10. 1. Think before you print or copy and ask yourself “Do I
need to print this?”
2. Print only what is necessary.
3. Be selective- Print only what
you need to print by using the
"Print Selection" function.
2. Print in black and white color.
3. Set up printers, copiers & computer for double-sided
printing.
9/8/2013 10
A. REDUCE
11. 6. Go digital: Work on, edit, save, share, send & receive
documents in electronic format, editing on screen to avoid
copy-mistakes, online collaboration, use e-mails instead
of fax or mail, store documents in electronic archives, etc.
7. Implement paperless
meetings using laptops,
projectors and portable
devices.
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A. REDUCE
12. 8. Minimize the margins of the
documents, letter size and
line spacing in order to have
more printings and save paper
(in MS Word, go to "Page
Layout". Then choose
“Narrow")
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A. REDUCE
9. Minimize the Use efficient fonts like Times New
Roman or Arial because these fonts use significantly
less space.
13. 10. Stop distribute unnecessary
hand-outs during seminar:
send the materials of the event
via email in advance instead of
printing all of them.
11. Redesign forms to be more
efficient, using fewer pages and
eliminate unnecessary forms. If
forms are still needed go
paperless with electronic forms
12. Print multiple slides per page
(for slide presentations)
9/8/2013 13
A. REDUCE
14. 9/8/2013 14
A. REDUCE
13. Provide half-size sheets
for receipt, short memos
and letters.
14. Change the paper cups in the
pantry with ceramic stuff that
can be washed and put back on
the shelf.
15. 15. Use napkins, paper towels, and toilet paper
conservatively (take what you need).
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A. REDUCE
16. 16. Regular copier maintenance
is important, especially if the
toner is low. Many times
copiers are used until all the
toner is gone and that wears
down machines. A copier that
works well is less likely to jam
and this helps save paper!
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A. REDUCE
17. 17. Track personal printing
"footprints“: a system that allow
staff to measure how many print
copies they are personally
responsible for each month are very
useful. This knowledge will motivate
people to reduce their personal paper
footprint. By tracking individual
printing quantities, staff will be able to
measure changes over time.
9/8/2013 17
A. REDUCE
18. 1. Re-use scrap paper.
Reuse all scrap paper
that is printed on only
one side by printing on
the other side or for note
taking. Place in a
reusable paper tray near
printers for reuse.
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B. REUSE
19. 2. Use the back of paper.
Whether it is note paper,
printer paper, pad paper,
book paper, etc., write on the
back of used pieces so that
you make the most of it.
3. Write small. This can help
you to use less paper when
you're writing.
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B. REUSE
21. Close the loop on
recycling: Finally, when the
sheet has been used on both
sides or used as a doodle
pad, it's off to the recycler. Go
to the recycling bins near
printers to drop used white
paper, newspaper,
magazines, and cardboard.
9/8/2013 21
C. RECYCLE
