2. TABLE OF CONTENT
Company Profile ......................................................
Financial Information .............................................
Sample Documents ..................................................
Roles of Quantity Surveyor .......................................
Reference .................................................................
3. VISION
Our vision is to become the pre-eminent Chartered Quantity Surveyors, Construction Cost
Consultants and Project Managers in the markets we serve.
MISSION
This company's mission is to provide quality service to the satisfaction of its customers. To
provide advice to those of little experience in the building industry.
PHILOSOPHY
This company relies on strong relationship with its clients and customers. In order to form this
relationship between company and customer, we must provide quality service. "There is only
one boss. The customer. And he can fire everybody in the company from the chairman on down,
simply by spending his money elsewhere."-Sam Walton.
VALUES
We believe in keeping our values as much as our customers. Values such as honesty and
integrity is of utmost important when dealing with our clients. Here in CSS we try to be as open
and as frank as possible to our customers.
SERVICES
Here in CSS we specialize in several job scopes ranging from
-Cost Management
-Tender Documentation
-Building Valuation
-Contractual Assistance
-Dispute Resolution
-Expert Witness in Construction Cost Issues
4. COMPANY DETAILS
Personal Details
Name: Jake Sia Chyi Sern
Address: No.49, Jalan Puteri 9/1B, Bandar Puteri, Puchong,
47100, Selangor Darul Ehsan.
Telephone:+60 3 4657 7889
Facsimile: +60 3 4657 7889
Mobile:+60 17 294 0655
E-mail: jake.sia1995@gmail.com
Date of Birth: 17 August 1995
Nationality: Malaysian
Academic Qualifications
Bachelor of Science (Hons) ( in Quantity Surveying) ( Taylor's University Malaysia)
Master of Quantity Surveyor (Harvard University, England)
Professional Associations:
Member of Royal Institution of Chartered Surveyors (RICS),
Member of the Board of Quantity Surveyors, Malaysia. (BQSM)
5. Contact
Office Location: Level 2, 123 Monopoly Lane,
Derry 12345,
Bandar Puteri, Selangor, 47100, Malaysia
Phone: +60 3 80668525
E-mail: css@gmail.com
Website: www.css.com.my
CSS was founded by JAKE SIA CHYI SERN, the director of the company since 2013. This company
gives services in many projects including commercial, residential and industrial.
6. ORGANIZATION CHART
MANAGING DIRECTOR
PROFESSIONAL & SUB-
PROFESSIONAL
DIVISION
MANAGER
SURVEYOR
SURVEYOR
QUANTITY
SURVEYOR
SURVEYOR
QUANTITY
SURVEYOR
ASST. QUANTITY
SURVEYOR
CONSULTANCY
DIVISION
QUANTITY
SURVEYOR
QUANTITY
SURVEYOR
ASST. QUANTITY
SURVEYOR
EXECUTIVE
DIRECTOR
DIRECTOR
ADMINISTRATIO
N & FINANCE
EXECUTIVE
EXECUTIVE
SENIOR QUANTITY
SURVEYOR
QUANTITY
SURVEYOR
QUANTITY
SURVEYOR
ASST. QUANTITY
SURVEYOR
7. FINANCIANL INFORMATION
COMPANY NAME Chyi Sern Surveyors (CSS)
REGISTRATION OF COMPANY NUMBER 1047396-A
AUTHORIZED CAPITAL RM 1,000,000
PAID UP CAPITAL RM 200,000
REGISTERED BANK Maybank, Bandar Puteri Puchong
Current Acount Number: 112344066918
SIGNING DIRECTOR Jake Sia Chyi Sern
PRINCIPAL BUSINESS -Consultancy on building cost and materials
-Management construction project finances
8. Sample Documents
FORM OF TENDER
To : Name(s) of Tenderer:
Address :
TENDER NO: WDA.CPSD.14.42.37.C.
1 We, _________________________ (Name(s) in Block Letters) hereby offer and
undertake on the acceptance of this tender to supply goods and services as specified in
the Requirements Specifications under Part 2 of your Invitation to Tender and under the
Instructions to Tenderer and Conditions of Contract in Part 1 of your Invitation to Tender.
2 Our Tender is fully consistent with and does not contradict or derogate from
anything in Part 1 of your Invitation to Tender or downgrade anything in your
Requirement Specifications. You are entitled to reject our tender if it is inconsistent with
or contradict or derogate from anything in Part 1 of your Invitation to Tender or
downgrade anything in Part 2 of your Invitation to Tender.
3 We undertake that we shall as and when required by you to execute with you a
formal agreement in the appropriate form incorporating the Conditions of Contract set
out in this Invitation to Tender together with such further terms and conditions, if any,
agreed upon between the Government of Singapore and us. Until the said formal
agreement is prepared and executed, this offer together with your written acceptance
thereof, shall constitute a binding agreement between us.
9. 4 OUR OFFER IS VALID FOR 90 CALENDAR DAYS FROM THE CLOSING
DATE OF THIS TENDER.
5 We agree that as and when requested by the we shall
extend the validity of this offer for one or more periods not exceeding in total _______
calendar months.
6 Our price (herein referred to as "the Contract Price") for the goods and services
to be supplied by us is _______________________.
7 A breakdown of the Contract Price for the goods and services is given in the
priced schedule attached hereto.
8 We are registered/not registered* with
______________________________(Name of Government Registration Authority)
under the following supply category/head(s) as specified in the Invitation to Tender:
Supply Category/Head Financial Category Expiry
9 We further undertake to give you any further information which you may require.
10. 10 We warrant, represent and declare that we are duly authorised to submit, sign
this tender, receive instruction, give any information, accept any contract and act for and
on behalf of _________________ (Insert Name of company).
Dated this ______________ day of _________________, 200_____
Tenderer's (as *Principal/Agent)
Company or Business Registration No:
Tenderer's official
Stamp:
Authorized Signature
Name :
Designation :
(*Delete whichever is not applicable)
NOTICE: This Form duly completed MUST accompany every Tender Proposal. Any
change to its wordings may render the Tender liable to DISQUALIFICATION
11. BILL OF QUANTITIES
Bill No. 1: General Items
Item
no.
Description Unit Quantity Rate Amount
101 Performance Bond/Guarantee sum item -
102 Insurance of the Works sum item -
103 Insurance of Contractor's
Equipment
sum item -
104 Third-Party Insurance sum item -
105 Allow for maintenance of
Works for 12 months after
completion
month 12
106 -etc.-
112 Provide and equip Engineer's
offices
nr 2
113 Maintain Engineer's offices for
24 months, including services
month 24
114 -etc.-
121 Provide diversion road sum item -
122 Provide for traffic control and
maintenance of diversion road
month 24 -
123 -etc.-
132 Provide for cleaning up the
Site on completion
-etc.-
sum item -
12. Total for Bill No. 1
(carried forward to Summary, p. )
Bill of Quantities
Grand Summary
Contract Name:
Contract No.:
General Summary Page Amount
Bill No. 1: Preliminary Items
Bill No. 2: Earthworks
Bill No. 3: Drainage Structures
￢ﾀﾔ etc.￢ﾀﾔ
Total for Daywork (Provisional Sum)
Subtotal of Bills (A)
Specified Provisional Sums included in subtotal of
bills
(B) 4,750,000b
13. Total of Bills Less Specified Provisional Sums (A -
B)
(C)
Add Provisional Suma
for Contingency Allowance (D) [sum]b
Bid Price (A + D) (Carried forward to Form of Bid) (E)
a. All Provisional Sums are to be expended in whole or in part at the direction and discretion of
the Engineer in accordance with Sub-Clause 52.4 and Clause 58 of Part I of the Conditions of
Contract.
b. To be entered by the Employer.
14. ROLE OF QUANTITY SURVEYOR
The term quantity surveyor derives from the role taken in quantifying the various
resources that it takes to construct a given project, such as labour, supervision, plant
and materials.
A Quantity Surveyor is a construction industry professional who specialises in estimating
the value of construction works and can also be referred to as a “Cost Engineer” or
“Cost Planner”. Quantity Surveyors are involved at different stages of the construction
process, typically prior to construction, during construction and following completion of
the works.
Quantity Surveyors work with accountants, architects, engineers, builders, clients,
developers, financiers, government, insurance underwriters, loss adjusters, solicitors
and subcontractors. The Quantity Surveyor’s detailed knowledge of construction costs
allows them to perform the following tasks independently of whether they are working
for the Client or the Contractor:
Prior to Construction:
Estimating project budgets
Analysis of the effect of design changes on the project budget
Cost planning to refine the budget as the design documents develop
Preparation of Bills of Quantities to assist in the tender process
Preparation of Feasibility Studies
During Construction:
Assessment of the contractor’s progress claims
Assessment of variation and delay claims
Provision of cost control services
Procurement of subcontractors and labour to carry out specialist trade works
Negotiation and settlement of accounts
Monthly forecasting and cost reporting
Monthly negotiation and agreement of payments for works carried out
Post Construction:
Calculation of the final project cost
Preparation of tax depreciation reports for investors and property owners
15. Expert witness reports to assist in the settlement of building disputes
PROCEDURE
Pre Contract/ 1st Stage
During this first stage, when design is still being decided, the QS will have to prepare
cost estimate and also advice the developer on the cost for the proposed project. If the
cost is too much for the employer, the QS will have come in and see which areas that
can be 'cut'. Then the QS needs to inform the architect about what changes must be
done. However, if the cost meets the employer's budget, the QS would start preparing
the tender documents. That includes, the contract documents.
Post Contract/ 2nd Stage
In this stage, the employer have already agreed to all the contracts and construction can
start to take place. The QS will have to give recommendations of the payment based on
monthly evaluations. This stage also requires the QS to make site visits to verify what
the contractor has done.
Final Accounts/ 3rd Stage
During this stage, the QS will have to settle the bills, form the final value of the
constructed building and sign off. That is where the QS's work ends.
