“All Aspects of your life?” Time management strategies that you use don’t have to be “siloed”into your various “selves”----some people are great time managers as student-selves, but horrible time managers in regards to the rest of their life----so, what happens to the balance?? . The trick is to develop time management strategies that you can use Academic Self Campus Leader Self Family Self Friend Self Significant Other Self What this session is NOT is a goal-setting workshop. We will be focusion on DAILY PRIORITIZING, which you can translate to monthly, yearly, prioritizing based on your goals (whatever those may be….)
How many of you think you will have “more time” after you graduate? Do you think/hope that you will have more time when the tests are done? Do you think you will be coming in at work at 9 and leaving at 5? That world doesn’t necessarily exist anymore, and although Time management is something that you LEARN. If you are a bad time manager now, you always will be unless you take the time to evaluate what you are doing and taking intentional steps to be more effective with your time.
This will not be collected. This is for you to use during our session. You are choosing 3 goals---1 personal, 1 academic, 1 club-related. If you don’t quite finish, you might want to re-visit this later.
Yearly Priorities Monthly Priorities Daily Priorities---although many daily tasks can be minute, the way you prioritize and Keeping the longer –term goals in mind
If you have a calender, or if you brought a “to do” list, take it out Frosting is good. I like frosting. BUT, if you are making a cake and PRIORITY A & Bs aren’t getting done, there is nothing to put the frosting on…..
“Do Laundry”---interview tomorrow and I have no clean clothes How does that priority change? Even a minute daily task can take on a higher daily priority due to time sensitivity and overall potential to have an effect on your longer term goals----going to an interview in smelly dirty clothes is bad. TIME OUT---Take a look at your own to do list and prioritize
Buffering this schedule by 50%== approximately 1 hour of “breathing room” in your schedule. Relax, call your mom, meet your boyfriend or girlfriend for an ice cream….
Think about what happens when TIME SENSITIVE, OUT OF YOUR CIRCLE OF CONTROL, daily items dominate your What happens to your longer term goals? What happens to the balance in your life? Are you healthy? Re-visit your personal mission statements--- your 3 questions. How can you prevent this from happening? CONSTANT PRIORTIZATION and revisiting your short and long term goals. Think about your club----”survival mode” vs. developing mode
The next Club Sports Leadership Workshop is:_________________________
Club sports prioritizing and finding balance
UO Club Sports Leadership Workshop Series Prioritizing and Finding Balance Juggling all the Balls of a Busy Club Sports Leader WELCOME! University of Oregon Club Sports Erb Memorial Union, University of Oregon
SESSION GOALS <ul><li>To discuss time prioritizing strategies that may help you better manage your time across all aspects of your life. </li></ul>
Time Awareness <ul><li>“ We think we are going to have more time at some unspecified future date than we do now.” </li></ul><ul><li>Hyrum Smith, Time Management guru </li></ul>
Goal Planning Sheet <ul><li>5 minutes </li></ul><ul><li>What activities and what people am I passionate about? </li></ul><ul><li>Who do I want to be? </li></ul><ul><li>What do I want to do? </li></ul>Daily Priorities Monthly Priorities Yearly Goals Life Goals
Prioritizing <ul><li>“ The key is not to prioritize your schedule, </li></ul><ul><li>But TO SCHEDULE YOUR PRIORITIES .” </li></ul><ul><li>--Steven Covey </li></ul>
Daily Prioritizing <ul><li>Baking the CAKE of Daily Life </li></ul><ul><li>A- Highest priority , must be done today (a main ingredient of the CAKE) </li></ul><ul><li>B- Medium priority , need to be done, but can wait if time runs out (an important ingredient of the CAKE) </li></ul><ul><li>C- Lowest priority , it would be nice to get these tasks done, but not important to get them done today (aka “frosting”) </li></ul>
DAILY Prioritizing Task Item What’s the Situation? Priority Write Intro to Psych Paper Intro is due tomorrow at 8am A Library-Research for English Paper- 1 hour Due end of term B Visit Club Sports Office- Motor Pool Request Trip is on a busy travel weekend in a few weeks A Pay Phone Bill Due in 10 days C Do Laundry It’s piling up C
Creating an Effective Daily Priority List <ul><li>Prioritizing items on the list </li></ul><ul><li>What items on the are time sensitive? </li></ul><ul><li>What items on the list are crucial to reaching your longer term goals? </li></ul><ul><li>What items are within your circle of control and which ones are not? </li></ul><ul><li>Break items into smaller chunks </li></ul><ul><li>BUFFER your schedule </li></ul><ul><li>Make a new list every day (should only be a few items) </li></ul>
Tips for Writing Daily Priorities Task Item What’s the Situation? Priority Psychology Psychology Paper Write Intro to Psych Paper Visit Library Library-Research Library-Research for English Paper Visit Club Sports Office Club Sports Office-Travel Club Sports Office-Fill Out Motor Pool Request for next weekend
Daily Prioritizing-Time Management <ul><li>“ Even the small things in daily life don’t always go as smoothly as you intend.” </li></ul><ul><li>-Life </li></ul><ul><li>Time management tip : </li></ul><ul><li>Try buffering daily priorities by 50% to counteract effects of THE UNFORESEEN </li></ul>
DAILY Prioritizing TOTAL MINUTES: ET Total=250 minutes/4 hours AT=330 minutes/ 5.5 hours ET Total (Buffered)=375 minutes= 6.25 hours Task Item ET AT Book Tickets for Club Sports Trips 30 minutes Buffered-(45 minutes) 1 hour= 60 minutes Study Chap. 1-4 for Biology 2 hours Buffered-(3 hours) 1.5 hours= 90 minutes Organize Notes for research paper 30 minutes Buffered-(45 minutes) 1 hour=60 minutes Workout at Gym 1 hour Buffered-(1.5 hours) 1. 5 hours=90 minutes Post Office 10 minutes Buffered-(15 minutes) 30 minutes
Finding Balance <ul><li>Think about what happens when time sensitive, out of your circle of control ,daily items dominate your daily list on a daily basis? </li></ul>
Using Prioritizing Strategies in Club Sports Leadership <ul><li>Prioritizing Club Goals </li></ul><ul><li>“ Baking your Club Cake ” </li></ul><ul><li>What are the main ingredients each term? </li></ul><ul><li>What are the frosting items? </li></ul><ul><li>Would you like to put candles on your club cake? </li></ul>
In Closing <ul><li>When </li></ul><ul><li>If you are overwhelmed: </li></ul><ul><li>Don’t be afraid to evaluate current commitments and </li></ul><ul><li>Are you prioritizing? </li></ul><ul><li>Priorities change over time, </li></ul>
“ It’s not enough to be busy, so are the ants. The question is, what are we busy about?” Henry David Thoreau, author Prioritizing and Finding Balance See you at the next Club Sports Leadership Workshop!