Time Management


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how to manage your time effectively

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Time Management

  1. 1. Time Management<br /> Self management<br />Jay the image consultant<br />
  2. 2. Time management & Prioritizing your Day<br />Things Which matter most must never be at the mercy of things which matter least<br />Jay the image consultant<br />
  3. 3. What is Average life Span?<br />How it is spent?<br />Jay the image consultant<br />
  4. 4. How a 70 Year life is spent?<br />On an average…..<br />sleep 25 years <br />in<br /> sleeping <br />Jay the image consultant<br />
  5. 5. Jay the image consultant<br />8 years <br /> in <br /> study <br /> and <br /> education<br />
  6. 6. 6 years <br /> In<br /> rest<br />and <br /> illness<br />Jay the image consultant<br />
  7. 7. 7 years<br /> in <br />holidays<br />and <br /> recreation<br />Jay the image consultant<br />
  8. 8. 5 years<br />in <br />commuting<br />Jay the image consultant<br />
  9. 9. Jay the image consultant<br />4 years <br />in<br />eating<br />
  10. 10. 3 years <br />in<br />transition-getting<br /> ready to undertake<br /> all the above activities<br />Jay the image consultant<br />
  11. 11. What is the Balance left?<br />This means only 2 years for effective work<br />“Short as life is, we make it still shorter by the careless waste of the time”<br />People who waste time the most<br />Jay the image consultant<br />
  12. 12. Myths about time management<br />If you are efficient You must be effective too .<br />If you want a Job done well Do it Yourself .<br />There is only one correct way<br /> To do a Job .<br />You can’t be Productive unless you are Busy all the time .<br />Jay the image consultant<br />
  13. 13. Time wasting culprits<br />Telephone interruptions<br />Inefficient delegation<br />Extended lunches and breaks<br />Cluttered work space<br />Poorly run meetings<br />Jay the image consultant<br />
  14. 14. Jay the image consultant<br /><ul><li>Socializing on the Job
  15. 15. Misfiled information
  16. 16. Poor planning
  17. 17. Procrastination
  18. 18. Waiting/Delays
  19. 19. Paper work/Junk mails
  20. 20. Drop in visitors</li></li></ul><li>Procrastination , Distractions & other problems<br />A big problem with success of many time management and scheduling plans occurs when distractions intervene and people allow themselves to procrastinate to the point that not only are their short term goals compromised, but their intermediate and long term goals as well.<br />Procrastination biggest time waster!<br />Jay the image consultant<br />
  21. 21. Why do we procrastinate?<br />Things seem to be unpleasant I do not want to do it<br />If I put off something long enough some one else will do it<br />I do not know where or how to begin<br />I fiddle around for hours doing easy or unimportant jobs<br />Jay the image consultant<br />
  22. 22. Time/self management<br />You do not manage time !<br />You manage<br />Jay the image consultant<br />
  23. 23. How to use time effectively<br />Consolidate similar task<br />Tackle tough jobs first<br />Delegate and Develop others<br /> Learn to use idle time<br /> Avoid clutter desk syndrome<br />Jay the image consultant<br />
  24. 24. <ul><li>Get started immediately on important task
  25. 25. Reduce meeting time
  26. 26. Take time to plan
  27. 27. Remember that now is the time to put it </li></ul>all together<br /><ul><li>Learn to say “NO”</li></ul>Jay the image consultant<br />
  28. 28. Develop your TMA<br />Plan your time beforehand and remember<br /> “There is never enough time to do everything”<br />Jay the image consultant<br />
  29. 29. Jay the image consultant<br />
  30. 30. Urgent<br />Not Urgent<br />Important<br />Spend time to do this job well<br />Do not put off<br />Not Important<br />Avoid spending too much time<br />Avoid<br />Jay the image consultant<br />
  31. 31. Using Priority folder<br /><ul><li>Got to do(Today)Important & urgent
  32. 32. Need to do(in next some days) Important but not urgent
  33. 33. Like to do (Enjoy Doing) Neither imp nor urgent
  34. 34. Junk Matters Not to be attended</li></ul>Jay the image consultant<br />
  35. 35. Review your Environment & time wasting factors<br />Keep everything in place & place for everything<br />Improve your work area (Clean & clear table)<br />Jay the image consultant<br />
  36. 36. Manage visitors Apply K-I-S-S theory Keep it short & sweet Keep it short stupid<br /> Make meetings meaningful<br />(Use appropriate and effective communication skills)<br />Develop and defeat deadline<br />Develop the Art of Listening<br />Make use of committed time <br />(Journey , waiting time etc..)<br />Jay the image consultant<br />
  37. 37. Learn to say NO to avoid unnecessary tension<br />Be decisive and Dispose<br />To manage extra workload than available time span-Apply 3D option DUMP DELAY DELEGATE<br />Jay the image consultant<br />
  38. 38. Jay the image consultant<br />Allow time to be spontaneous<br />Be realistic in your planning approach do not set yourself up to fail<br />Reward yourself for effective time management<br />Make sure you JOT DOWN your schedule & priorities<br />
  39. 39. Remember<br />Start your day with things to do list & Prioritize the vital few after picking from trivia many<br />What we love to do We find time to do <br />So enjoy everything you do<br />To make Enough determination to make everyday better than yesterday<br />Should never be TOO busy<br />To relax for an hour every evening before going to bed<br />Jay the image consultant<br />
  40. 40. To have an hour everyday to pursue an interest or hobby<br />To exercise at least for half an hour everyday<br />To take uninterrupted 2 hrs for meals each day<br />Jay the image consultant<br />
  41. 41. Any question<br />Jay the image consultant<br />
  42. 42. JAY the Image Consultant<br />Contact 9953171514 , 9911758682<br />Mail at jaytheheimageconsultant@rediff.com<br />Jay the image consultant<br />