2. Chapter Outlines
1. Managing time
2. Prioritizing activities
3. Study smart
4. Importance of a schedule
Doing the best at this moment
puts you in the best place for the
next moment.
_ Anonymous
3. Class Activity
Questions Yes No
1. Do you usually turn up on time ?
2. Do you keep most of your appointments ?
3. Do you meet deadlines ?
4. Do you start working on your homework or assignments earlier
so that you don’t have to rush things at the last minute ?
5. Do you use list to keep organized ?
6. Do you record assignment deadlines on your Calendar ?
How Do you Manage your time ?
4. Continue..
Questions Yes No
7. Do you avoid studying in front of the TV ?
8. Do you study difficult subjects first ?
9. Do you Schedule time to revise exams?
10. Do you have some time for your self to relax and to rest ?
If you have answered “ NO” to three or more of the
questions above, then you need to improve your time
management skills
5. Managing time
• Time is a unique resource because
it cannot be accumulated, switched
on or off or replaced.
• Whatever time we have wasted will
be lost forever; therefore, we must
really treasure our time by :
–planning and managing it
6. Discussion
• In small groups, Discuss why we need to
manage our time effectively.
• Write your answers about the importance of
time management.
1. ________________________________
___
2. ________________________________
___
3. ________________________________
7. Our time and it’s usage
• Everyone has the same amount of
time, i.e.24 hours a day,168 hours a
week,8760 hours a year to spend.
• At the rate of 60 seconds every
minute, it is vital that we make
efficient use of the time we have
available for study to achieve our
8. What is an effective time management (ETM)
24 hours per day
X
60 minutes per hour
X
60 seconds per minute
=
86,400 Seconds
9. Step One : Analysis
First, find out approximately
how many hours each day you
spend on sleep, classes, sports,
etc.
Let us look at one example
here. This is Jason’s analysis of
how he normally uses his time.
10. hours
Sleep 10 hrs
Eating 2 hrs
Travel 1 hr
Classes 4 hrs
Sports 2 hrs
Computer games 3 hrs
Socializing 2 hrs
24 hrs
Continue…
How I use my time
now
11. • Based on Jason’s list, which activities
do you think he has spent too much
time on?
• Which activities are not allocated
sufficient time?
• Are there any activities you think that
is left out? What are they and why do
you think they are important?
Continue…
12. • After finding out how you usually
use your time, the next step is to
plan your time more effectively.
• Now Let us look at Jason’s
example again, After Analyzing his
use of time, he has taken steps to
plan his time more effectively.
Step Two : Planning
13. hours
Sleep 8 hrs
Eating 2 hrs
Travel 1 hr
Classes 4 hrs
Sports 2 hrs
Socializing 1 hrs
Reading 2 Hrs
Writing 2 Hrs
Revising 2 hrs
24 hrs
Step Two : Planning
How I Plan to use my
time
14. Continue….
• After planning how he could use
his time more effectively , Jason
has to work towards this goal.
• He should try out his new plan for
a few weeks first.
• If he is satisfied with the plan,
then he can continue with it.
15. Continue…
However, if he is not satisfied
with it, he has to analyze his
use of time again and adjust
his schedule until it suits him.
Activity 3
16. Prioritizing
activities
• Most of us find that we have a lot of
things to do but have too little time to do
them.
• If you feel this way, decisions must be
made to help you make best use of your
time. Thus, you need to think about
where priorities lie .
• Since time is limited and cannot be
manufactured or expanded, we need to
17. • Spend a few minutes every night
before you go to sleep to think of
all the tasks that you need to
accomplish the next day.
• You will see that this little
planning time invested will reap
many benefits for you.
Continue…
18. Setting priorities
• Setting priorities involves two steps:
1. Listing Tasks That Need To Be Done
First, list all the tasks that you need to complete
for the day or the week. Do not evaluate the
tasks just write them down.
2. Prioritizing tasks on the list
Once you have listed all the tasks that need to be
completed, evaluate each task and set your
priorities based on the following criteria:
1. Judgment
19. 1. Judgment
• You are the best judge of your time and how you
should spent it.
• Prioritize tasks you think are most important and do
them first.
• For example : compare these tasks. Its obvious that
your Mathematics homework is more important than
Going shopping with friends .
• Thus, if you do your homework first before going out
with your friends, you will ensure that what is
important gets done while the time remaining can be
used other activities.
20. 2. Timing
• Knowing our deadlines will also help us in
setting our priorities.
• It is obvious that we should complete tasks
which are more urgent.
• For example, you have two assignments to be
completed by the end of this week: one is due
this Wednesday and the other on Friday.
Clearly, you should prioritize the one that
needs to be completed by Wednesday.
21. Continue
Once you have set your priorities, carry out
the tasks accordingly based on your list.
Once you have completed one task, move
on the next. This way, you will find that
your time is effectively used, and you
will even have more time to do other
things.
22. • You could use the “123” methods to set your
priorities by putting each task on your list into the
following categories:
A. Priority 1-”must do” B. Priority 2-”should do” C. Priority 3-”nice to do”
These are the critical
items that you must do
first.
_____________________
_____________________
_____________________
These are items of medium
importance, these can be
done once your task in
priority 1 have been
completed.
_______________________
_______________________
These are less important, they
can wait and you can do them
when you have completed
all the tasks in priority 2
________________________
________________________
Continue…
23. • Bear in mind that your priorities can be flexible,
and they can change over time. Today’s “priority 2”
may become tomorrow’s “priority 1” as deadline
approaches.
• Also, do not be over ambitious about completing all
the tasks that you have listed. other wise you will
end up feeling pressured at the end of the day if you
do not manage to complete every thing.
• You can still do them at the following day, since
you have already accomplished those which are
important or urgent for the day.
Continue…
24. Study Smart
• Nowadays, there is no guarantee that you will
succeed if you study hard.
• Reading your books 24 hours a day does not
guarantee that you will pass with flying colors.
• The key success is not only to study hard but
to study smart.
• Most of us spend a lot of time and effort
reading countless facts and formulas, yet we
cannot seem to recall what we have read.
25. Study Smart
• So when we plan our study schedule, we need to
consider our daily energy cycle.
– Some of us are at our best early in the morning
– While others perform well at night.
Therefore, we need to understand our energy
cycle in order to find our prime time.
I.e. the time we are able to perform best, and
organize our study schedule according to our
prime time.
26. Study smart
• Are You a morning Cockerel or a night owl ?
Discussion:
Which time do you think it’s best for you to read
and memorize your lessons? And Which place?
28. Continue…
Based on the typical energy cycle chart
above, its clear that most of our prime
time is in the morning between 8:00 a.m
and 11:00 a.m. most of us should be able
to perform much better during this period
our enerrgy is at its peak. Hence our
study schedule should be arranged
accordingly.
29. Importance of a Schedule
• As a student, there will be a lot of homework,
assignments, projects, tests and examinations that
need to be completed.
• Therefore, it is necessary to keep track of all these
tasks in an efficient and systematic way so that
they can be effectively carried out and completed.
• To do so, you need to prepare a weekly timetable
for the whole semester.
• This timetable will help you focus on your study
goals and ensure that your time is used
effectively.
30.
31. Activity 6
• Look at Jason's weekly time Table below and
Answer the following questions.
A. How many Hours of classes does he have in a week
B. How Many hours Does he Spend ?
– Watching TV ?
– Doing his home work ?
C. What are the Strengths of and weaknesses of his
time table ?
D. Generally, do you think that Jason's time table is
good? If not how would you plan it differently?
32. Four Types of Time Management
Schedules—Term Schedule
Provides you with an overview of important due dates and special events in the
entire term.
33. Four Types of Time Management
Schedules - Weekly Schedule
Provides you with a plan for the
week that reserves time to
accomplish school, work, and
leisure activities.
34. Four Types of Time Management
Schedules - Daily Schedule
Provides you with a quick reference
list of time blocks and specific tasks
for the day.
35. Four Types of Time Management
Schedules - Task Schedule
Provides you with goals to achieve during a specific block of time.
36. Activity 8
• Do you know of any Quotations about
time, such as the one Written below ?
–Time And Tide Waits for No Man
–“Said to emphasize that people can not
stop the passing of time, and there fore
should not delay doing things”.
37. Conclusion
Create a calendar of dates
Make a “To do” list
Make sure to schedule relaxation,
exercise and recreation time.
Allow time to review before class
your sessions & materials.
Avoid Procrastination
