3. LEARNING OUTCOMES
By the end of this lecture students should be able to :
Format and edit fonts
Format and edit paragraphs
Modify backgrounds of a word document
Apply Bullets and Numbers
Apply Borders to a document
Insert headers and footers
Insert Charts and Graphics to a document
4. FORMATTING TEXT
FONT is a formatting
characteristic that
defines the way in which
text appears in a
document
It is the pattern applied
to the characters in the
document
Different fonts contain
different collection of
characters and symbols
5. EDITING FONT
You can change the fonts by using the Font
dialog box, or by selecting required buttons from
the Format toolbar
Select the text to be changed.
Select Format Font command (Font
dialog box displayed)
Select the required text formats -font style,
size, color & effects
Click the OK button to apply changes to the
selected text
6. Font style: defines whether the text is displayed
in Bold, Italic, or Regular.
Font size: specifies the weight(size) of the text.
Font colour: specifies the colour of the text.
Underline text: specifies whether the text is
underlined or not
7. FONT EFFECTS
Effects: Specifies the special effects to be applied to some text:
Strikethrough: displays a single line over the selected text.
Double strikethrough: displays a double line over the selected text.
Superscript: raises selected text above the base line & reduces the font.
Subscript: lowers selected text below the base line and reduces the font.
Shadow: adds a shadow to selected text.
Outline: adds an outline to selected text.
Emboss: provides an embossed effect to selected text.
Engrave: provides an engraved effect to selected text.
Small caps: displays selected text in lower case.
All caps: displays selected text in uppercase.
Hidden: prevents selected text from being displayed or printed.
8. CHANGING CASE
Sentence case: automatically capitalizes only the
first letter in the selected text.
Lower case: converts all selected text to
lowercase letters.
Upper case: converts all selected text to
uppercase letters.
Title case: capitalizes the first letter of each word
of the selected text.
Toggle Case: changes uppercase to lowercase
and lowercase to uppercase for all the selected
text
9. FORMATTING PARAGRAPHS
Paragraph formatting includes the following:
Applying paragraph spacing
Applying line spacing
Aligning text
Indenting text
Setting Tab stops
Adding bullets and numbers
Applying border and shading
Applying styles
10. PARAGRAPH SPACING
Paragraph spacing allows you to define the amount of
white spaces that should be placed before and after
paragraphs.
Action Task
Paragraph
spacing
Select the required paragraph.
Select the Format
Paragraph command (dialog
box displayed)
Make selections
Click OK
11. LINE SPACING
The Line spacing drop-down list consists of
the following options
Single
1.5 lines
Double
At least
Exactly
Multiple
12. ALIGNMENT
Alignment is a way of organizing the text in a
document
It refers to the position of the text relative to page
margins
Alignment Task
Left-aligned Text is aligned to the left side of the page
Center-aligned Text is positioned at the center of the
page
Right-aligned Text is aligned to the left margin of the
page
Justified
aligned
Text is aligned with the left and right
margins of the page
13. INDENTATION
Indentation refers to adding distance to the text from the
margin. Indents are added to margins, thereby
decreasing the area where the text has to be inserted.
You can indent the text in a document by using the
Paragraph dialog box.
Action Task
Insert a line before
or after a paragraph
1. Position the cursor at the beginning or end of
the line and press the Enter key
2. Then, press the top or bottom arrow key to
move to the inserted line.
14. MODIFYING BACKGROUNDS
Background refers to the color and texture of the
screen.
It is used to enhance the appearance of a
document.
Types of Background include:
Pattern
Gradient
Picture
Texture
15. SELECTING BACKGROUND
Task Office 2003 Office 2007
Select
Background
Click on Format
Background (Color
palette is displayed)
Click Page Layout
Page Color (Color
palette is displayed)
Click Fill Effects Click Fill Effects
Navigate through the
background types from
the dialogue box and
select desired
background
Click ok
Navigate through the
background types from
the dialogue box and
select desired
background
Click ok
16. BULLETS
Bullets can be presented in the following
forms:
Paragraphs
Bulleted text
Numbered text
Symbol
Picture
17. BULLETS AND NUMBERED LISTS
Bulleted text is used to
list down text, which is
non-sequential.
Numbered text is used to
sequentially list down the
content.
18. INSERTING TABLES
A table is made up of rows and columns
Task Action
Create a table 1. Position the cursor where you want
to insert the table
2. Click Table Insert Table (Table
dialog box appears)
3. Give your table dimensions
19. BORDERS AND SHADINGS
Task Office 2003 Office 2007
Apply a
border
1. Select the Format
Click on
Borders and
Shading to open
the Borders and
Shading dialog box
2. Select whether to
create a border
around a
highlighted word or
paragraph or
around the whole
page
3. Click Ok
1. Select Page
Layout Click on
Page Borders to
open the Borders
and Shading dialog
box
2. Select whether to
create a border
around a
highlighted word or
paragraph or
around the whole
page
3. Click Ok
20. HEADERS AND FOOTERS
Headers and Footers are inserted in a
document to display repetitive information in
the upper and lower margins of each page
Purpose of a Header
Header is used to specify information,
which has to be displayed on the top of
every page in a document
Purpose of a Footer
Footer is used to specify any information,
which has to be displayed on the bottom
of each page in a document.
21. Task Office 2003 Office 2007
Inserting a
Header or
Footer
1. Select the View
Header and Footer
option (Header
and Footer
displayed)
2. Create and edit the
Header or Footer
text.
3. Click the Close
button to return to
the main document
1. Select Insert
Click on Header or
Footer
2. Select the type of
Header or Footer
you want
3. Edit the Header or
Footer text
4. Press Esc to apply
INSERTING HEADER AND FOOTER
22. WORKING WITH GRAPHICS
Graphics can be in the form of images or pictures
and charts.
Graphics can be inserted from:
Clipart gallery
Your computer (personal storage)
From different locations such as Microsoft Excel,
and so on
23. INSERTING CLIP ART
Task Office 2003 Office 2007
Inserting a
Clipart
1. Position the cursor
at the desired
location.
2. Select the Insert
Picture Clip
Art command. If
you are using the
Clip Art for the first
time, the Add Clips
to Organizer dialog
box is displayed
3. Click the Now
button to catalogue
the media file
1. Select Insert
Click on Clip Art
2. Search for the
desired Clip Art
3. Click on it to insert
24. INSERTING A CHART
Task Office 2003 Office 2007
Inserting a
Chart
1. Select Insert
Chart command
(sample datasheet
and chart are
inserted in your
document)
2. In the datasheet,
you can either
modify the sample
data as per your
requirements, or
you can enter a
new set of data.
1. Select Insert
Click on Chart
2. Select the type of
chart you need
3. (sample datasheet
and chart are
inserted in your
document)
4. In the datasheet,
you can either
modify the sample
data as per your
requirements, or
you can enter a
new set of data
