OpenOffice.org Writer: The Basics

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Learn the basics in using the OpenOffice.org Writer

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OpenOffice.org Writer: The Basics

  1. 1. OpenOffice.org Writer
  2. 2. PART I Introducing OpenOffice.org What is Writer? Working with Writer Formatting in Writer
  3. 3. What is OpenOffice.org? <ul><li>An office application suite distributed as a free software </li></ul><ul><li>Free alternative to MS Office </li></ul><ul><li>Installed by default in Ubuntu </li></ul>
  4. 4. The OpenOffice.org Suite <ul><li>Writer (word processor) </li></ul><ul><li>Calc (spreadsheet) </li></ul><ul><li>Impress (presentation) </li></ul><ul><li>Base (database) </li></ul><ul><li>Formula (equation editor) </li></ul><ul><li>Draw (vector graphics) </li></ul>
  5. 5. Why use OpenOffice.org? <ul><li>No licensing fees </li></ul><ul><li>Cross platform </li></ul><ul><li>Easy to use </li></ul><ul><li>File compatibility </li></ul>
  6. 6. WHAT IS WRITER?
  7. 7. What is Writer? <ul><li>The word processor component of OpenOffice.org </li></ul><ul><li>Free alternative to Windows' MS Word </li></ul><ul><li>Can be used to create documents such as reports and letters </li></ul><ul><li>File extension is .odt </li></ul>
  8. 8. Getting Started with Writer <ul><li>Opening Writer </li></ul><ul><ul><li>Applications >> Office >> OpenOffice.org Word Processor </li></ul></ul><ul><ul><li>Double-click on the desktop shortcut </li></ul></ul><ul><ul><li>Click on the icon on the panel </li></ul></ul>
  9. 9. The Writer Interface Title Bar Menu Bar Standard Toolbar Formatting Toolbar Status Bar
  10. 10. Work Area
  11. 11. Review Questions <ul><li>What component is OpenOffice.org Writer? </li></ul><ul><ul><li>Word processor </li></ul></ul><ul><ul><li>Equation editor </li></ul></ul><ul><ul><li>Spreadsheet </li></ul></ul><ul><ul><li>Presentation </li></ul></ul><ul><li>This bar contains the file name of the document and title of the open application. </li></ul><ul><ul><li>Title bar </li></ul></ul><ul><ul><li>Menu bar </li></ul></ul><ul><ul><li>Status bar </li></ul></ul><ul><ul><li>Formatting toolbar </li></ul></ul>
  12. 12. WORKING WITH WRITER
  13. 13. Creating a new document <ul><li>File >> New >> Text Document </li></ul><ul><li>New icon in the standard toolbar. </li></ul><ul><li>Ctrl + N </li></ul>
  14. 14. Opening an existing document <ul><li>File >> Open </li></ul><ul><li>Open icon in the standard toolbar </li></ul><ul><li>Ctrl + O </li></ul>
  15. 15. Opening an existing document <ul><li>Choose which file to open. </li></ul>
  16. 16. Opening an existing document <ul><li>Click OK . </li></ul>
  17. 17. Saving a document (.odt) <ul><li>File >> Save </li></ul><ul><li>Save icon in the standard toolbar </li></ul><ul><li>Ctrl + S </li></ul>
  18. 18. Saving a document (.odt) <ul><li>Type the file name in the Name text box. </li></ul>
  19. 19. Saving a document (.odt) <ul><li>Choose in which folder to save. </li></ul>
  20. 20. Saving a document (.odt) <ul><li>Click Save . </li></ul>
  21. 21. Saving as MS Word (*.doc) <ul><li>File >> Save As </li></ul>
  22. 22. Saving as MS Word (*.doc) <ul><li>Type the file name in the Name text box. </li></ul>
  23. 23. Saving as MS Word (*.doc) <ul><li>Choose in which folder to save. </li></ul>
  24. 24. Saving as MS Word (*.doc) <ul><li>Choose the file type. </li></ul>
  25. 25. Saving as MS Word (*.doc) <ul><li>Click Save . </li></ul>
  26. 26. Saving changes <ul><li>Save icon in the standard toolbar </li></ul><ul><li>Ctrl + S </li></ul>
  27. 27. Exercises <ul><li>Open the document Writer exercises.odt . </li></ul><ul><li>Save a copy of this document with the following specifications: </li></ul><ul><ul><li>File Name: Writer [Surname] </li></ul></ul><ul><ul><li>Folder: In the folder you created </li></ul></ul><ul><ul><li>File Type: Microsoft Wort 97/2000/XP (.doc) </li></ul></ul>
  28. 28. Viewing in Writer <ul><li>Zooming controls </li></ul><ul><ul><li>Zoom drop-down menu in the standard toolbar </li></ul></ul><ul><li>Page Preview </li></ul><ul><ul><li>Page Preview icon in the standard toolbar </li></ul></ul><ul><ul><li>File >> Page Preview </li></ul></ul>
  29. 29. Printing a document <ul><li>File >> Print </li></ul><ul><li>The Print File Directly icon in the standard toolbar </li></ul>
  30. 30. Undoing & Redoing changes <ul><li>Undo </li></ul><ul><ul><li>Undo icon in the standard toolbar </li></ul></ul><ul><ul><li>Ctrl + Z </li></ul></ul><ul><ul><li>Edit >> Undo </li></ul></ul><ul><li>Redo </li></ul><ul><ul><li>Redo icon in the standard toolbar </li></ul></ul><ul><ul><li>Ctrl + Y </li></ul></ul><ul><ul><li>Edit >> Redo </li></ul></ul>
  31. 31. Working with Text <ul><li>Selecting text </li></ul><ul><ul><li>Just click and drag on the texts you want to highlight </li></ul></ul><ul><ul><li>Non-consecutive texts </li></ul></ul><ul><ul><ul><li>Hold down Ctrl key </li></ul></ul></ul><ul><ul><li>Select All </li></ul></ul><ul><ul><ul><li>Ctrl + A </li></ul></ul></ul>
  32. 32. Working with Text <ul><li>Copying texts </li></ul><ul><ul><li>Copy icon in the standard toolbar </li></ul></ul><ul><ul><li>Right-click >> Copy </li></ul></ul><ul><ul><li>Edit >> Copy </li></ul></ul><ul><ul><li>Ctrl + C </li></ul></ul><ul><li>Pasting texts </li></ul><ul><ul><li>Paste icon in the standard toolbar </li></ul></ul><ul><ul><li>Right-click >> Paste </li></ul></ul><ul><ul><li>Edit >> Paste </li></ul></ul><ul><ul><li>Ctrl + V </li></ul></ul>
  33. 33. Working with Text <ul><li>Cutting text </li></ul><ul><ul><li>Cut icon in the standard toolbar </li></ul></ul><ul><ul><li>Right-click >> Cut </li></ul></ul><ul><ul><li>Edit >> Cut </li></ul></ul><ul><ul><li>Ctrl + X </li></ul></ul>
  34. 34. Review Questions <ul><li>Where can you find the New icon? </li></ul><ul><ul><li>Menu bar </li></ul></ul><ul><ul><li>Standard toolbar </li></ul></ul><ul><ul><li>Formatting toolbar </li></ul></ul><ul><ul><li>Title bar </li></ul></ul><ul><li>What is the shortcut key for selecting all objects in a document? </li></ul><ul><ul><li>Ctrl + X </li></ul></ul><ul><ul><li>Ctrl + C </li></ul></ul><ul><ul><li>Ctrl + V </li></ul></ul><ul><ul><li>Ctrl + A </li></ul></ul>
  35. 35. Review Questions <ul><li>What is the shortcut for cutting text? </li></ul><ul><ul><li>Ctrl + X </li></ul></ul><ul><ul><li>Ctrl + C </li></ul></ul><ul><ul><li>Ctrl + V </li></ul></ul><ul><ul><li>Ctrl + A </li></ul></ul><ul><li>What is the shortcut key for copying text? </li></ul><ul><ul><li>Ctrl + X </li></ul></ul><ul><ul><li>Ctrl + C </li></ul></ul><ul><ul><li>Ctrl + V </li></ul></ul><ul><ul><li>Ctrl + A </li></ul></ul>
  36. 36. Review Questions <ul><li>What is the shortcut for pasting text? </li></ul><ul><ul><li>Ctrl + X </li></ul></ul><ul><ul><li>Ctrl + C </li></ul></ul><ul><ul><li>Ctrl + V </li></ul></ul><ul><ul><li>Ctrl + A </li></ul></ul>
  37. 37. FORMATTING IN WRITER
  38. 38. Formatting Characters & Paragraphs <ul><li>Using the Formatting toolbar </li></ul><ul><li>Inserting special characters </li></ul><ul><ul><li>Insert >> Special Character </li></ul></ul><ul><ul><li>Use the applet Character Palette (if you are using OpenOffice for Ubuntu) </li></ul></ul><ul><ul><li>Alt + 164 (if you are using OpenOffice for Windows) </li></ul></ul>
  39. 39. Formatting Paragraphs <ul><li>Format >> Paragraph </li></ul>
  40. 40. Bullets and Numbering <ul><li>Bullets On/Off or Numbering On/Off icon in the formatting toolbar </li></ul><ul><li>Format >> Bullets and Numbering </li></ul><ul><li>Right-click >> Numbering/Bullets </li></ul>
  41. 41. Line Numbering <ul><li>Tools >> Line Numbering </li></ul>
  42. 42. Line Numbering <ul><li>To restart line numbering on a specific paragraph: </li></ul><ul><ul><li>Click on the line where you want to restart the line numbering. </li></ul></ul><ul><ul><li>Go to Format >> Paragraph . </li></ul></ul>
  43. 43. Line Numbering <ul><li>To restart line numbering on a specific paragraph: </li></ul><ul><ul><li>Go to the Numbering tab. </li></ul></ul>
  44. 44. Line Numbering <ul><li>To restart line numbering on a specific paragraph: </li></ul><ul><ul><li>Under Line Numbering , check Restart at this paragraph . </li></ul></ul>
  45. 45. Line Numbering <ul><li>To restart line numbering on a specific paragraph: </li></ul><ul><ul><li>Click OK . </li></ul></ul>
  46. 46. Line Numbering <ul><li>To remove line numbering on a specific paragraph: </li></ul><ul><ul><li>Select the block of paragraphs or text where you want to remove the line numbering. </li></ul></ul><ul><ul><li>Go to Format >> Paragraph . </li></ul></ul><ul><ul><li>Go to the Numbering tab. </li></ul></ul>
  47. 47. Line Numbering <ul><li>To remove line numbering on a specific paragraph: </li></ul><ul><ul><li>Under Line Numbering , uncheck Include this paragraph in line numbering . </li></ul></ul>
  48. 48. Line Numbering <ul><li>To remove line numbering on a specific paragraph: </li></ul><ul><ul><li>Click OK . </li></ul></ul>
  49. 49. Tools in Writer <ul><li>Find and Replace </li></ul><ul><ul><li>Edit >> Find and Replace </li></ul></ul><ul><ul><li>Ctrl + F </li></ul></ul><ul><li>Word count </li></ul><ul><ul><li>Tools >> Word Count </li></ul></ul>
  50. 50. Formatting Pages <ul><li>Format >> Page </li></ul><ul><li>Inserting page break </li></ul><ul><ul><li>Insert >> Manual Break </li></ul></ul><ul><ul><li>Ctrl + Enter </li></ul></ul>
  51. 51. Inserting Page Numbers <ul><li>Insert a header or a footer. </li></ul><ul><ul><li>Insert >> Header ( or Footer) >> Default ( or All) </li></ul></ul>
  52. 52. Inserting Page Numbers <ul><li>Put the cursor inside the header or footer. </li></ul>
  53. 53. Inserting Page Numbers <ul><li>Insert >> Fields >> Page Number </li></ul>
  54. 54. Exercises <ul><li>Open the document you recently saved ( Writer [Surname].doc ). </li></ul><ul><li>Insert a page break on the third line of the first page (before the text 'What is Writer?'). </li></ul><ul><li>Insert page numbers aligned at the center at the top of the page. </li></ul><ul><li>Show line numbers with 1 line interval. Check Restart Every New Page. </li></ul>
  55. 55. Exercises <ul><li>Bold the text ‘OPENOFFICE.ORG WRITER GUIDE’, align it to the center and change the font size to 20pt. </li></ul><ul><li>Bold and Italicize the text ‘Getting Started with Writer’, align it to the center and change the font size to 16pt. </li></ul><ul><li>Bold the text 'What is Writer?' and change the font size to 14pt. </li></ul>
  56. 56. Exercises <ul><li>Italicize the text 'Using the Navigator' and change the font size to 13pt. </li></ul><ul><li>Underline the text 'Arranging chapters using the Navigator' and change the font size to 13pt. </li></ul><ul><li>Put bullets from lines 6 to 14. </li></ul><ul><li>Put numbering from lines 21 to 24. </li></ul><ul><li>At the end of line 25, press Enter. Type your full name and align this to the right. </li></ul>
  57. 57. Exercises <ul><li>Restart line numbering at the text 'Using the Navigator' and remove line numbering in the first page. </li></ul><ul><li>Print this document. </li></ul><ul><li>Save changes and close. </li></ul>
  58. 58. PART II Working with Tables Working with Graphics
  59. 59. WORKING WITH TABLES
  60. 60. Inserting Tables <ul><li>Insert >> Table </li></ul><ul><li>Ctrl + F12 </li></ul><ul><li>Table icon in the standard toolbar. </li></ul>
  61. 61. The Table menu bar
  62. 62. Moving between cells <ul><li>Press the tab key or the arrow keys. </li></ul>
  63. 63. Sorting Data <ul><li>Sort icon in the Table menu bar; or </li></ul><ul><li>Table >> Sort </li></ul>
  64. 64. Sorting Data <ul><li>Check the appropriate boxes and click OK . </li></ul>
  65. 65. Deleting Tables <ul><li>Table >> Delete >> Table </li></ul>
  66. 66. Rows and Columns <ul><li>Inserting Rows </li></ul><ul><ul><li>The Insert Row icon in the Table menu bar </li></ul></ul><ul><ul><li>Right-click >> Row >> Insert </li></ul></ul><ul><ul><li>Table >> Insert >> Row </li></ul></ul><ul><li>Inserting Columns </li></ul><ul><ul><li>The Insert Column icon in the Table menu bar </li></ul></ul><ul><ul><li>Right-click >> Column >> Insert </li></ul></ul><ul><ul><li>Table >> Insert >> Column </li></ul></ul>
  67. 67. Rows and Columns <ul><li>Deleting Rows </li></ul><ul><ul><li>The Delete Row icon </li></ul></ul><ul><ul><li>Right-click >> Row >> Delete </li></ul></ul><ul><ul><li>Table >> Delete >> Row </li></ul></ul><ul><li>Deleting Columns </li></ul><ul><ul><li>The Delete Column icon </li></ul></ul><ul><ul><li>Right-click >> Column >> Delete </li></ul></ul><ul><ul><li>Table >> Delete >> Column </li></ul></ul>
  68. 68. Rows and Columns <ul><li>Adjusting row height or column width </li></ul><ul><ul><li>Drag the side borders of the row or column </li></ul></ul><ul><ul><li>Right-click >> Row (or Column ) >> Height (or Width) </li></ul></ul><ul><ul><li>Right-click >> Row (or Column ) >> Space Equally </li></ul></ul><ul><ul><li>Right-click >> Row >> Optimal Height </li></ul></ul>
  69. 69. Formatting Tables <ul><li>Using the Table menu bar </li></ul><ul><li>Table Properties </li></ul><ul><ul><li>Table icon in the Table menu bar </li></ul></ul><ul><ul><li>Table >> Table Properties </li></ul></ul><ul><ul><li>Right-click >> Table </li></ul></ul>
  70. 70. Working with Tables <ul><li>Splitting cells </li></ul><ul><ul><li>Split Cell icon in the Table menu bar </li></ul></ul><ul><ul><li>Table >> Split Cells </li></ul></ul><ul><li>Merging cells </li></ul><ul><ul><li>Merge Cell icon in the Table menu bar </li></ul></ul><ul><ul><li>Table >> Merge Cells </li></ul></ul>
  71. 71. Working with Tables <ul><li>Adding a Caption </li></ul><ul><ul><li>Insert >> Caption </li></ul></ul><ul><ul><li>Right-click >> Caption </li></ul></ul>
  72. 72. Exercises <ul><li>Create a new document. </li></ul><ul><li>Insert a table with 4 columns and 6 rows. </li></ul><ul><li>Type in Name, Office, Designation and UPLB Email in each of the columns in the first row. </li></ul><ul><li>Bold the texts in the first row and align them to the center. </li></ul><ul><li>Save as Microsoft Word 97/2000/XP (.doc) with the file name Table [surname] in the folder you created. </li></ul>
  73. 73. Exercises <ul><li>Insert 25 more rows. </li></ul><ul><li>Type in the names, office, designation and UPLB Email username of your co-trainees. </li></ul><ul><li>Sort the data alphabetically from A to Z. </li></ul><ul><li>Insert a caption with the text ATTENDANCE SHEET (no table number) above the table and align it to the center. </li></ul><ul><li>Save changes and close the document. </li></ul>
  74. 74. WORKING WITH GRAPHICS
  75. 75. Inserting graphics <ul><li>From a file </li></ul><ul><ul><li>From File icon in the drawing toolbar </li></ul></ul><ul><ul><li>Insert >> Picture >> From File </li></ul></ul>
  76. 76. Formatting graphics <ul><li>Resizing </li></ul><ul><ul><li>Unscaled </li></ul></ul><ul><ul><ul><li>Simply drag the green handles of the picture to the size you want. </li></ul></ul></ul><ul><ul><li>Scaled </li></ul></ul><ul><ul><ul><li>While dragging the handles, press and hold the Shift key. </li></ul></ul></ul><ul><li>Moving </li></ul><ul><li>Adding captions </li></ul><ul><ul><li>Insert >> Caption </li></ul></ul><ul><ul><li>Right-click >> Caption </li></ul></ul>
  77. 77. Positioning graphics <ul><li>Arrangement </li></ul><ul><ul><li>Brint to Front </li></ul></ul><ul><ul><li>Bring Forward </li></ul></ul><ul><ul><li>Send Backward </li></ul></ul><ul><ul><li>Send to Back </li></ul></ul>
  78. 78. Positioning graphics <ul><li>Horizontal Alignment </li></ul><ul><ul><li>Align Left </li></ul></ul><ul><ul><li>Center </li></ul></ul><ul><ul><li>Align Right </li></ul></ul><ul><li>Vertical Alignment </li></ul><ul><ul><li>Top </li></ul></ul><ul><ul><li>Middle </li></ul></ul><ul><ul><li>Bottom </li></ul></ul>
  79. 79. Positioning graphics <ul><li>Wrapping </li></ul><ul><ul><li>No Wrap </li></ul></ul><ul><ul><ul><li>Paragraphs and graphics cannot be contained in the same line. </li></ul></ul></ul>
  80. 80. Positioning graphics <ul><li>Wrapping </li></ul><ul><ul><li>Page Wrap </li></ul></ul><ul><ul><ul><li>The text surrounds the graphic. </li></ul></ul></ul>
  81. 81. Positioning graphics <ul><li>Wrapping </li></ul><ul><ul><li>Optimal Page Wrap </li></ul></ul><ul><ul><ul><li>Basically, the same as Page Wrap but the text are placed on the wider side of the Page </li></ul></ul></ul>
  82. 82. Positioning graphics <ul><li>Wrapping </li></ul><ul><ul><li>Wrap Through </li></ul></ul><ul><ul><ul><li>The graphic is above the text. </li></ul></ul></ul>
  83. 83. Positioning graphics <ul><li>Wrapping </li></ul><ul><ul><li>In Background </li></ul></ul><ul><ul><ul><li>The graphic is behind the text. </li></ul></ul></ul>
  84. 84. Writer's Drawing Tools <ul><li>Accessed through the Drawing toolbar </li></ul>NOTE: To change the properties of the shapes, you may use the formatting toolbar.
  85. 85. Fontwork <ul><li>Equivalent to MS Office's WordArt </li></ul><ul><li>Fontwork icon in the drawing toolbar. </li></ul>
  86. 86. Exercises <ul><li>Open the document Writer [Surname].doc from the folder you created. </li></ul><ul><li>On the first page after the text 'Getting Started with Writer', insert UPLB Centennial logo.jpg from the Pictures folder and reduce its size. </li></ul><ul><li>On the second page after the last paragraph, insert any picture from the Gallery and enlarge the picture. </li></ul>
  87. 87. Exercises <ul><li>Change the wrapping of the picture to Page Wrap and move it just beside the last 3 paragraphs. </li></ul><ul><li>Align this picture to the right. </li></ul><ul><li>Add a caption to this picture (with category and number). </li></ul><ul><li>Save changes to this document. </li></ul>
  88. 88. WORKING WITH STYLES
  89. 89. What are styles? <ul><li>A set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. </li></ul><ul><li>Format >> Styles and Formatting </li></ul><ul><li>Styles and Formatting icon in the standard toolbar </li></ul><ul><li>F11 </li></ul>
  90. 90. Exercises <ul><li>Open the document Writer [Surname].doc from the folder you created. </li></ul><ul><li>Change the text ‘OPENOFFICE.ORG Writer GUIDE:’ to Title style . </li></ul><ul><li>Change the text ' Getting Started with Writer' to Subtitle style . </li></ul><ul><li>Change the text 'What is Writer?' to Heading 1 style . </li></ul>
  91. 91. Exercises <ul><li>Change the text 'Using the Navigator' to Heading 2 style . </li></ul><ul><li>Change the text 'Arranging chapters using the Navigator' to Heading 3 style . </li></ul><ul><li>Save changes and close this document. </li></ul>

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