This document discusses project management concepts and presents a case study about United Screen Printers (USP). USP is evaluating six proposed projects for the upcoming year, with a budget of up to 10% of annual sales ($700,000). The document outlines each project proposal and recommends funding the purchase of a new large press ($160,000) and pursuing ISO 9000 certification ($250,000-$300,000) as they would increase productivity and trust while staying within budget. A risk management budget of $240,000 is also recommended.

1. The World of Project
Management
Moustafa Mohamed Ali
Mo’men Mohamed Ibrahim
Mohamed Megahed Khalf
Mina Abdo Hakeem

2. Key Points
• What is a project ?
• Project Management Vs. General Management .
• The three goals of a project .
• The life cycle of a project .
• Methods of selecting projects .
• Risk Management .
• Project portofilio process .

3. What is a project ?
• A project is a set of tasks , each task is specific and unique with a specific
deliverables for a specific need or purpose .
• Characteristics of a project
• Unique
• Have Scpecfic Deliverable
• Timely
• Why a project ?
• To fix the reponsability and authority to achieve organizational goals on an individual

4. Common Characteristics of Projects
• Multidisciplinary .
• Complex : People with different kinds of Knowledge.
• Conflict : Inseparable companions
• the budget & schedule
• client desires and project team.
• between project team’s members.

5. Project Management Vs. General Management
PROJECT MANAGEMENT
GENERAL MANAGEMENT
Everything is an exception
Manage by exception
Project Manager must be creative , flexible and
problem solver
It just need a good project manager
Scope(Project deliverables ) and due date determine
its plan
Need a good planning to achieve
success
It can cross the organization boundaries
Rarely crossing organizational boundaries

6. Negotiation
• Why ?
• So that he can get the cooperation of other departments in the organization to supply
him with technology, information , resources … etc
• Win-Lose situations
• Like buying a car or a house the less you pay the less profit the seller gets.
• Win-Win situations
• It’s a mandatory within the organizations.

7. The three goals of a project

8. Life Cycle of a project
• S Shape goes from SLOW Start to Fast Then Slow
• J Shape goes from SLOW to Fast

9. Selecting Projects
• There are two primary methods for selecting a project
• Nonnumeric selection
• Numeric selection

10. Nonnumeric Selection Methods
• The Sacred Cow
• Just do it .. !?
• The Operating Necessity
• Is it necessary .. !?
• Comparative Benefits
• Divide these project to categories like (Good – Fair – Poor ) if a one group have more than 8 projects
keep dividing like (Good plus – Good minus ) till no groups have more than 8 projects.

11. Numeric selection
• The Payback Period .
• Net Present Value (NPV) .

12. Risk Management
• uncertainties found during projects :
• Project completion time
• the availability and costs of key resources
• the timing of solutions to technological problems
• the whims of a client
• the actions taken by competitors

13. Project portofilio process
• Project portofilio process (PPP) attempts to link the organization’s projects
directly to the goals and strategy of the organization.
• also a means for monitoring and controlling the organization’s strategic
projects .

14. Steps for The Project Portfolio Process
•
•
•
•
Establish a Project Council .
Identify Project Categories and Criteria .
Collect Project Data .
Assess Resource Availability .
• Reduce the Project and Criteria Set .
• Prioritize the Projects within Categories .
• Implement the Process .

15. Case Study
United Screen Printers

16. Introduction
• United Screen Printers (USP) produces a wide range of decals for displaying
promotional messages on fleet vehicles vehicles(including delivery vans,
eighteen - wheelers, and aircraft).
• Although it is one of the oldest forms of printing, screen printing is superior
to most of the more modern approaches..why ?!!!
• Screen printing works by blocking out areas on a silk screen .

17. Problem
• USP is about to begin its annual evaluation of proposed projects. Six projects
have been proposed as described .
• USP currently has annual sales of approximately $7 million. It typically
allocates up to 10 percent of sales to these types of projects.

18. 1-Purchase new large press
• There is currently a three - and - a-half to four - week backlog in the screen printing
department
• USP ’ s total lead - time is 4 to 6 weeks instead of average lead - time of 3.5 to 4 weeks
(13 % early – 38% on time -49 %late) , 75 percent of the backlog is waiting for press 6.
• press 6 is in dire need of replacement parts but USP has been unable thus far to locate a
source for these parts .
• cost for purchasing a new large press is $160,000
• Achieve jobs 50 % to 100 % faster than press 6, the payback period for a new large press
would be one year.

19. 2-Build new headquarters
• company needs to have a strong corporate identity.
• improve operating efficiencies.
• Cost $4 million so too risky !! increase the company ’ s debt.

20. 3-Pursue ISO 9000 certification
• Customers assurance .
• improve its processes .
• $250,000 to $300,000 and would take one year to complete

21. 4-Develop formal procedure for mixing inks
• a highly specialized skill.
• consumes 2 – 3 hours of the team leader ’ s time each day(annually $25.000).
• focus on developing ink formulas to make this task:
 more routine.
 less specialized.
 Subjective.
• estimated cost $10,000.

22. 5- Purchase and install equipment to produce four-color
positives in - house
• lead-time to have positives made by an outside supplier is typically one week
and costs $1,500 to $6,000.
• Estimated cost of purchasing the equipment is approximately $150,000 plus
$25,000 for installation and training.
• cost of producing positives in house are estimated to be $375 per job.
• When produced in - house, the lead-time is approximately an hour - and - a half.

23. 6- Purchase inkjet printers
• six inkjet printers at a cost of $140,000 will provide the equivalent capacity
of a new large screen printing press.
• The major disadvantage is that compared to the screen printing process, the
outdoor durability is more limited.
• inkjet printers are more economical for small orders, while screen printing
presses are more economical for large orders.

24. Questions

25. 1-Agregate plan

26. Criteria
•
•
•
•
Increase the trust between the incorporation
Increase productivity
Don’t cross the limited budget
Risk management budget

27. Recommended projects
•
•
•
•
Purchase new large press
Pursue ISO 9000 certifi cation
Total Cost = $700.000 – $460.000 = $240.000
Risk managemnt cost : $240.000

28. End of Presentation