This document summarizes a final year project proposal for a web-based fleet management system. The project aims to explore fleet management processes and problems at Texar - Bulgaria Ltd., and develop an experimental web-based information system. Key aspects covered include fleet and fleet management definitions, project goals and benefits, software development stages following common tiers, the database structure, and task scheduling and assignment functionality.

1. Technical University of Sofia
English Language Faculty of Engineering
Final Year Project
Web Based
Fleet Management System
Student: Vasil Borislavov Yordanov
Date: 15 July 2009 Supervisor: Assoc. Prof. Dr. B. Tudjarov

2. Contents
• Fleet & Fleet Management
• Project Goals and Benefits
• Texar - Bulgaria Ltd.
• Software Development Stages
• Tiers
• Database Structure
• Task Scheduling & Task Assignment
• System Specification
• Software Demonstration

3. Fleet is:
The set of a company’s commercial motor vehicles such as cars, vans, trucks,
ships etc.
Fleet management of a company's vehicle fleet
associates with:
• vehicle financing • driver management
• vehicle maintenance • fuel management
• vehicle tracking and diagnostics • health & safety management

4. Fleet Management System: Types:
• reduces costs • Fleet maintenance
• keeps data organized • Tool management
• allows easy information access • Warehouse management
• performs faster iterations • GPS tracking
• gives better fleet observability
Web Based, because:
• it is device, platform and browser independent
• allows the users to access it at “anytime” and from “anywhere”
• improves team coordination

5. Project Goals: Benefits:
• Lower expenses
• To explore fleet management processes
• Improved Workflow
• Better dispatch
• Good interactivity
• To research for common and basic • Flexibility
problems related to fleet maintenance
• To develop experimental model for fleet
management information system
realized in World Wide Web
environment.

6. Texar Bulgaria
The administrative structure in Texar -
Bulgaria represents a hierarchical system:
Texar is a French company
operating in Bulgaria in the
fields of dressmaking.
Texar has a fleet of around
40 cars in Bulgaria, planning
to extend it in the near future.

7. The Stages of Software Development:
1. Information Architecture & Information Flow
2. Database Structure
3. User Interface Design
4. Front-End Development
5. Back-End Development

8. Tiers
Applications are usually broken into logical chunks called "tiers", where every
tier is assigned a role.
1. Presentation tier – CSS, xHTML, jQuery
2. Application tier - PHP, jQuery
3. Storage tier - MySQL Database

9. Database Structure

10. Task Scheduling and Assignment Schedule
Several types of scheduling exist: no
• Once per n days (Today - Start Date) >= Time Period
• Every nth day of the month
• Every nth month of the year yes
• After n thousand kilometers Add Task Info
Assign User
yes
Assigned Tasks > 6
no
Task Added

11. System Specification:
• File Architecture
• Authentication
• Data request and visualization
• Application Navigation
• Listing Information
• Edit and Delete Data
• Scheduling

12. Conclusion
The automated web based Fleet Management System offers new
possibilities for workflow planning and organization by:
• Running a well structured database
• Guaranteeing fast and easy information access
• Guaranteeing data protection
• Improving dispatch
• Presenting good interactivity and flexibility

13. THANK YOU!