STC Community Affairs Committee (CAC) Wednesday, April 13, 2016 1:00 PM Teresa Nguyen, North Texas Lone Star chapter Viqui Dill, WDCB chapter, IDL SIG

1. Webinar: Using Eventbrite to
manage your event registration
STC Community Affairs Committee (CAC)
Wednesday, April 13, 2016 1:00 PM
Teresa Nguyen, North Texas Lone Star chapter
Viqui Dill, WDCB chapter, IDL SIG
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 1 |

2. What we’ll do today
• Agenda
– Setting up your account
– Gathering feedback from attendees
– Posting to your website
– Emailing your community
– Questions
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 2 |

3. SETTING UP YOUR ACCOUNT
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 3 |

4. Unlocking event organizer tools
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 4 |

5. Setting up your account
• Setting up payments and refunds
–PayPal (Chapters)
–Creating tickets
–Eventbrite fees
•Multi-user access
•Submitting taxpayer information
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 5 |

6. Gathering feedback from attendees
• Setting up the Order Form
–Basic info
–Collect by each attendee or by
ticket type
–Custom
questions/subquestions
–Advantages
–Don’t overdo it!
–Analyzing the Summary Report
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 6 |

7. Gathering feedback from attendees
• How it’s done in the Lone Star Chapter
–What we want to know, and why
–What we ask
•Members vs. Nonmembers
•Professionals vs. Students
•Ideas for future events
–What we’ve learned
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 7 |

8. POSTING TO YOUR WEBSITE
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 8 |

9. WordPress plug-in
• The Events Calendar
– A suite of plugins (see reference material)
– Imports by event id (number in the URL)
• No need to copy/paste
• Register right on your website
• https://wordpress.org/plugins/the-events-calendar/
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 9 |

10. Old school
• Copy / paste the content
• Link to your Eventbrite page
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 10 |

11. EMAILING YOUR COMMUNITY
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 11 |

12. Invitations
• Email invitations
– Look great!
– Can be scheduled
– Guest list options
• Manual
• Past events
• Upload
• Mailchimp
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 12 |

13. Emails before the event
• Adobe Connect information
– URL and logon instructions
• When?
– 2 days before
– 1 day before
– 4 hours before
– 5 minutes before
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 13 |

14. Emails after the event
• Can be scheduled
• Thank yous
– Thank you for attending
– Thanks to the speakers and organizers
• Links to content
– Recording URL
– Slide deck URL
– Photos in Flickr
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 14 |

15. Questions?
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 15 |

16. Contact us
• Teresa Nguyen
– teresa.nguyen12@gmail.com
– @technicallyt
• Viqui Dill
– programs@stcidlsig.org
– @viqui_dill
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 16 |

17. The Events Calendar
reference material
From Cynthia Lockley, Washington DC – Baltimore chapter web diva
• The Events Calendar is a suite of plugins. The main plugin, The Events Calendar, is free but you
need to pay for the add-on plugins that integrate with it and really make it work. We pay for the
Events Calendar Pro plugin and The Events Calendar Eventbrite Tickets ($89 each but worth it).
• General information about it is at https://theeventscalendar.com/
• The Events Calendar Pro plugin (https://theeventscalendar.com/product/wordpress-events-
calendar-pro/) provides recurring events; premium support (the support forum is very helpful
and answered by development support as well as user experts); week, map, and photo views of
scheduled events; venue and organizer pages; default content; custom event attributes, etc.
• The Events Calendar Eventbrite Tickets plugin
(https://theeventscalendar.com/product/wordpress-eventbrite-tickets/) lets you import your
Eventbrite events. Eventbrite recently locked down their API to only allow PayPal and Google
payments.
• There are other plugins you can buy for Community Events; Community Tickets; a different
Tickets plugin that works with WooCommerce, Shopp, Easy Digital Downloads, and WP-
Ecommerce; plus several more specialized plugins.
See https://theeventscalendar.com/products/ for all their plugins.
| Using Eventbrite | 04/13/2016 | @technicallyt @viqui_dill @stccac | #STCorg | slide 17 |
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