The document summarizes an agenda and notes from a workshop on the Jisc Research Data Discovery Service project. The workshop covered an introduction, group exercises, discussions of requirements, metadata, scope of datasets, and system testing. Breakout groups addressed the metadata schema, scope of datasets, and testing. The document also provides information on the project team, gathering of requirements, current status including use of CKAN, issues, focus areas, timelines for 2015 and 2016, and contact information.

1. Jisc Research Data Discovery Service Project
Workshop
Christopher Brown
18 Feb 2016

2. Agenda
2
» 10:30 – 10:40 Welcome and Introduction - Catherine Grout
» 10:40 – 10:45 Project status and introduction to workshop/exercise - Christopher Brown
» 10:45 – 11:30 Group exercise
» 11:30 – 12:30 Review of requirements
» 12:30 – 13:15 Lunch
» 13:15 – 13:30 Plans and support for HEIs/Data Centres –Veerle van den Eynden / Diana Sisu
» 13:30 – 13:45 Metadata Development - Dom Fripp
» 13:45 – 13:55 Scope of Datasets -VeerleVan den Eynden
» 13:55 – 14:00 SystemTesting - Mark Winterbottom
» 14:00 – 15:00 Breakout Groups
› Metadata Schema
› Scope of datasets
› System walkthrough / testing
» 15:00 – 15:15 Tea/Coffee break
» 15:15 – 15:30 Groups report back
» 15:30 – 15:50 Review feedback/questions
» 15:50 – 16:00 Wrap up - Catherine Grout

3. Useful links
3
» Everything you need should be linked to from the workshop’s padlet:
› http://padlet.com/chris_brown_jisc/ukrdds
» Twitter #jiscRDDS

4. ProjectTeam – Who?
4
» Catherine Grout – Project Director (Jisc)
» Christopher Brown – Project Manager (Jisc)
» Mark Winterbottom –Technical Developer (Jisc)
» Dom Fripp – Metadata Developer (Jisc)
» Ade Stevenson -Technical Innovations Coordinator (Jisc Manchester)
» Veerle van den Eynden – Data Centre Engagement (UKDS)
» Diana Sisu – HEI Engagement (DCC)

5. User stories to requirements
5
» Workshop http://rdds.jiscinvolve.org/wp/2015/05/08/initial-workshop/ - gather
user stories
» HEI and DataCentre Requirements reports
» Statement of Requirements v1.2 (http://bit.ly/1XvKicG)
» Prioritised and refined through advisory groups
» Alpha site - http://ckan.data.alpha.jisc.ac.uk/

6. Requirements to a test service
6
» Alpha site - http://ckan.data.alpha.jisc.ac.uk/

7. Current Status
7
» High level evaluation of ANDS and CKAN with report complete
» CKAN selected as solution and installed for testing
http://ckan.data.alpha.jisc.ac.uk/
» Test instance of CKAN (alpha) with data harvested from HEIs/Data Centres
» HEI and Data Centres Requirements Reports delivered by DCC/UKDS
» Statement of Requirements extracted from use cases and agreed with Advisory
Groups
» Finalised membership of Advisory Groups (Technical & Metadata, User,
Researcher)
» Five rounds of Advisory Group meetings convened
» Second F2FWorkshop for participants and advisory group members – 18 Feb

8. Current Issues
8
» Quality of metadata exposed by different HEIs and Data Centres
» Diversity in mandatory and optional metadata fields
» Copyright of metadata, for exampleVisualArts Data Service (VADS), and
whether or not all metadata can be licensed via aCC0 licence
» Updates of metadata in the registry to handle deletions/changes
» Usability of the discovery service
» Browse and Search – how best to present results. Ranking of datasets.
» Ensure all requirements have been clearly defined, for example quality of data,
links to other artefacts, duplicate records (data archived in >1 repository).
» Alpha site is public so ensure feedback is tracked but focus on user requirements
from participants

9. Current Focus
9
» The current focus is on the following areas:
› System testing (http://ckan.data.alpha.jisc.ac.uk/) – matching functionality
against requirements
› Requirements (http://bit.ly/1U80hO5) – signing off main (“must have”)
requirements and ensuring user needs are met. Finalising less well defined
requirements
› Metadata (http://bit.ly/1QZVMCo) - finalising the core metadata schema with
participants / advisory groups
› Scope of datasets (http://bit.ly/1Yy4MSy) - ensuring there is agreement on
what datasets are harvested
– Primary – the primary purpose of the service is to include data created in ac.uk domains and
that this data is available for reuse
– Secondary – this may refer to sources of data, not produced by UK researchers, in .ac.uk
– Exploratory/Developmental – other sources not part of current development work

10. Timeline 2015
10
Milestones 2015
April-June July September-October November December
- Project plan
- Grant letters
- Initial Workshop
- Advisory Groups
- User Stories
- Metadata format
defined
- Prototype RDDS
development
- Call for proposal
(Inst’al Implem)
- Test harvesting
- RDDS initial
testing
- RDDS
prototyping
- Requirements
gathered
- Use stories -> Use
Cases
(refined/prioritised)
- High level evaluation
- CKAN selected as
platform
- Reqs defined from
use cases
- Metadata standard
format of service
defined
- Service proto
- Call for HEIs to
pilot inst’al impl.
- Test metadata
defined and
harvested
- Iterative
development
- Initial testing
- User Stories
refined
-Advisory Groups
setup (Tech &
Metadata, User,
Researcher)
- Technical Evaluation
Report
- CKAN installation
- Requirements
defined
- Data Centre
Reqs Report
- HEI Reqs
Report
- Use Cases

11. Timeline 2016
11
Milestones 2016
January February-March April-May June-August September
- RDDS
prototyping
- RDDS testing
- Metadata
format /
standards
- Metadata Tech
Report
- Metadata
Records/Stores
- Institutional
Implementation
Reports
- Business Case
- Working service
software
implementation
- Data Centre / HEI
Pilots
Implementation
Reports
- Service
Operational Spec
- Iterative
development
- Testing
- Metadata format
defined, supported
formats agreed,
export format.
- Metadata records
harvested from pilots
- Pilots have metadata
stores for harvesting
- HEI/Sector/Use cases
reports (Inst. Imp)
- Options and costs for
running a sustainable
service
- Implementation as a
service ready for
deployment
- Implementation
reports from Data
Centres and HEIs
- Spec on running as a
service

12. Find out more…
12
Christopher Brown
Senior Co-design Manager,
Jisc
christopher.brown@jisc.ac.uk
@chriscb
Except where otherwise noted, this
work is licensed under CC-BY-NC-ND