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Transnet Port Terminals Approach to SOLAS- a new container weight regulation
Frequently asked questions and answers
April 2016
TPT & SOLAS FREQUENTLY ASKED QUESTIONS
1. What is the rationale behind the TPT approach
to SOLAS?
TPT approach to SOLAS was informed by the IMO guideline
MSC.1/circ 1475, the SAMSA marine notice MN 5 2015 as well as
TPT’s current export gate process ‒ pre-advice.
2. Who is responsible for providing the verified gross
mass for containers?
The IMO guidelines are clear that the shipper is responsible for
providing the VGM sufficiently in advance of loading the container
aboard a vessel. For this reason, together with the high throughput
nature of the TPT container facilities, TPT will not
weigh containers at the coastal terminals.
TPT & SOLAS FREQUENTLY ASKED QUESTIONSTPT & SOLAS FREQUENTLY ASKED QUESTIONS
HOW WILL TPT FACILITATE THE SUBMISSION OF
THE VGM?
The existing process at TPT is the pre-advice of container
exports prior to gate entry into any TPT terminal. To comply
with SOLAS, the existing pre-advice fields will be amended
in NAVIS and new fields will have to be developed. The
fields will be mandatory and will be aligned to the
operational principles, which guide the existing pre-advice
process.
Additional fields required in NAVIS:
Verified gross mass
Method
SAMSA Accreditation number (where method 2 is utilised)
Designated person
TPT & SOLAS FREQUENTLY ASKED QUESTIONS
4. What about non NAVIS terminals?
Non NAVIS terminals handling containers i.e. using the GCOS system
(Richards Bay) will also be required to comply with the mandatory VGM
information. A new CTO which provides for the additional information
requirements will be circulated in April 2016 and will replace the current
CTO (last updated 25/03/2009)
5. When should the VGM be declared to TPT?
In line with the current pre-advice process, which requires the provision of
weight (among other data) prior to any truck gaining entry to the terminal,
the SOLAS VGM fields will be mandatory. For rail containers, the pre-advise
process will also remain as is. The source data received from rail customers
will include the SOLAS VGM fields, TFR will electronically pass this on to
TPT as per the current process via the rail pre-advise process before the
train arrives at TPT. Our position is to retain our current business processes
which require valid and complete pre-advised export containers PRIOR to
entry at the terminal gate.
TPT & SOLAS FREQUENTLY ASKED QUESTIONSTPT & SOLAS FREQUENTLY ASKED QUESTIONS
6. WHO WILL ENFORCE THE SOLAS REGULATION?
The South African Maritime Safety Authority (SAMSA) is the
competent authority of the state mandated to enforce the
regulation. SMASA have already indicated that they can at
any time request to audit this new process post 1 July.
7. HOW WILL TPT IMPLEMENT SOLAS WITH
CUSTOMERS VIA EDI?
A SOLAS compliant version of NAVIS will be implemented
following the NAVIS upgrade in May 2016. Testing of the
EDI messages with individual shipping lines however will
begin in April and continue until full compliance is achieved
prior to 1 July 2016.
TPT & SOLAS FREQUENTLY ASKED QUESTIONS
8. What about non EDI stakeholders who pre-advice
on behalf of shipping lines?
There are a number of stakeholders who pre-advise export containers
on behalf of shipping lines. In light of the new input requirements for
pre-advice, a list of users will be submitted for review to all TPT
customers for the purpose of assessing user access validity at all our
NAVIS terminals. This process will be managed through the key
accounts representative at each terminal.
9. Will TPT conduct training on the new pre-advice
screen once developed?
Once the new ‘front end’ manual pre-advice screen has been
developed there will be training sessions held for users. The dates will
be communicated in late May 2016.
TPT & SOLAS FREQUENTLY ASKED QUESTIONS
10. How has TPT been communicating this
information to stakeholders?
Since September 2015, TPT has held bi-lateral
engagements with various stakeholders to
communicate the TPT position on SOLAS and
provide project updates. In addition, TPT has
participated at all the national SAMSA industry
workshops, the National Port Consultative
Committee, posted web and social media
statements and distributed letters to our
customers.
TPT & SOLAS FREQUENTLY ASKED QUESTIONS

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Transnet Port Terminals SOLAS frequently asked questions

  • 1. Transnet Port Terminals Approach to SOLAS- a new container weight regulation Frequently asked questions and answers April 2016
  • 2. TPT & SOLAS FREQUENTLY ASKED QUESTIONS 1. What is the rationale behind the TPT approach to SOLAS? TPT approach to SOLAS was informed by the IMO guideline MSC.1/circ 1475, the SAMSA marine notice MN 5 2015 as well as TPT’s current export gate process ‒ pre-advice. 2. Who is responsible for providing the verified gross mass for containers? The IMO guidelines are clear that the shipper is responsible for providing the VGM sufficiently in advance of loading the container aboard a vessel. For this reason, together with the high throughput nature of the TPT container facilities, TPT will not weigh containers at the coastal terminals.
  • 3. TPT & SOLAS FREQUENTLY ASKED QUESTIONSTPT & SOLAS FREQUENTLY ASKED QUESTIONS HOW WILL TPT FACILITATE THE SUBMISSION OF THE VGM? The existing process at TPT is the pre-advice of container exports prior to gate entry into any TPT terminal. To comply with SOLAS, the existing pre-advice fields will be amended in NAVIS and new fields will have to be developed. The fields will be mandatory and will be aligned to the operational principles, which guide the existing pre-advice process. Additional fields required in NAVIS: Verified gross mass Method SAMSA Accreditation number (where method 2 is utilised) Designated person
  • 4. TPT & SOLAS FREQUENTLY ASKED QUESTIONS 4. What about non NAVIS terminals? Non NAVIS terminals handling containers i.e. using the GCOS system (Richards Bay) will also be required to comply with the mandatory VGM information. A new CTO which provides for the additional information requirements will be circulated in April 2016 and will replace the current CTO (last updated 25/03/2009) 5. When should the VGM be declared to TPT? In line with the current pre-advice process, which requires the provision of weight (among other data) prior to any truck gaining entry to the terminal, the SOLAS VGM fields will be mandatory. For rail containers, the pre-advise process will also remain as is. The source data received from rail customers will include the SOLAS VGM fields, TFR will electronically pass this on to TPT as per the current process via the rail pre-advise process before the train arrives at TPT. Our position is to retain our current business processes which require valid and complete pre-advised export containers PRIOR to entry at the terminal gate.
  • 5. TPT & SOLAS FREQUENTLY ASKED QUESTIONSTPT & SOLAS FREQUENTLY ASKED QUESTIONS 6. WHO WILL ENFORCE THE SOLAS REGULATION? The South African Maritime Safety Authority (SAMSA) is the competent authority of the state mandated to enforce the regulation. SMASA have already indicated that they can at any time request to audit this new process post 1 July. 7. HOW WILL TPT IMPLEMENT SOLAS WITH CUSTOMERS VIA EDI? A SOLAS compliant version of NAVIS will be implemented following the NAVIS upgrade in May 2016. Testing of the EDI messages with individual shipping lines however will begin in April and continue until full compliance is achieved prior to 1 July 2016.
  • 6. TPT & SOLAS FREQUENTLY ASKED QUESTIONS 8. What about non EDI stakeholders who pre-advice on behalf of shipping lines? There are a number of stakeholders who pre-advise export containers on behalf of shipping lines. In light of the new input requirements for pre-advice, a list of users will be submitted for review to all TPT customers for the purpose of assessing user access validity at all our NAVIS terminals. This process will be managed through the key accounts representative at each terminal. 9. Will TPT conduct training on the new pre-advice screen once developed? Once the new ‘front end’ manual pre-advice screen has been developed there will be training sessions held for users. The dates will be communicated in late May 2016.
  • 7. TPT & SOLAS FREQUENTLY ASKED QUESTIONS 10. How has TPT been communicating this information to stakeholders? Since September 2015, TPT has held bi-lateral engagements with various stakeholders to communicate the TPT position on SOLAS and provide project updates. In addition, TPT has participated at all the national SAMSA industry workshops, the National Port Consultative Committee, posted web and social media statements and distributed letters to our customers. TPT & SOLAS FREQUENTLY ASKED QUESTIONS