Time management is about controlling and utilizing one's most valuable resource - time. It involves setting priorities, adopting efficient habits, and changing wasteful activities. Key time management skills include goal setting, prioritization, self-awareness, focus, self-motivation, planning, communication, delegation, stress management, patience, and record keeping. Effective time management allows one to complete important and urgent tasks on time through planning, focus, and avoiding distractions.

1. Time ManagementTime Management
SkillsSkills
Done by,
Stephin Abraham Sabu
M.Tech IEM
RIT , Kottayam

2. Time Management
• Time Management is more than just managing time
• Controlling the use of the most valuable - and undervalued –
resource
• Managing oneself in relation to time
• Setting priorities and taking charge of the situation and time
utilization
• Changing those habits or activities that cause waste of time
• Willing to adopt habits and methods to make maximum use of
time

3. Managing time efficiently
• Urgent tasks
Urgent tasks demand your immediate attention, but whether you
actually give them that attention may or may not matter.
• Important tasks
'Important' tasks matter, and not doing them may have serious
consequences for you or others.

5. Time Management Skills
• Goal Setting
• Prioritisation
• Self-awareness
• Focus
• Self - motivation
• Planning
• Communication Skills
• Delegation/outsourcing
• Stress Management
• Patience

6. Goal Setting
• We can only manage how we use our time
• The most fundamental of time management skills is the ability
to use your time in a manner which serves your goals.
• Each actions should make us closer to the goals

7. Prioritisation
• Prioritising should not begin with a focus on getting more
work done.
• Avoiding/eliminating the tasks which should not be
performing.
• Make a to-do-list.
• Schedule time for to-do-list
• Make deadlines realistic
• Check off items as soon as you finish
• Saying "No" is sometimes justified

8. Self-awareness
• No two people like to work the same way.
• All have their own preferences for how they like to work
e.g. some people work best in the mornings while others prefer
to work late.
• You need to have a good understanding of your own likes,
dislikes and needs.
• When you have a high level of self- awareness, you are able to
take the very best time management advice and tailor it to fit
your own style.

9. Focus
• Motivate ourselves to take actions
• Lack of motivation actually results in large amounts of
pressure and stress
Self-motivation
• Multi-tasking causes many problems
• Avoid multi-tasking
• Focus on one task at a time and block out all distractions

10. Planning
• Tasks will overlap and be dependent on each other.
• There will often be times when one task cannot be started
until another task is finished.
• The schedule will also be impacted by the schedules of others.
These factors need to be considered at the beginning of each
project and, monitored throughout.
• Failure leads to delays and missed deadlines.
• Planning foresee all the tasks which will be required to
complete a project and, how they will best fit together.
• A well made plan will save you a great deal of time.

11. Communication Skills
• Have to work with others on a daily basis.
• Strong communication skills will enable us to build supportive
relationships with those whom we work with.
• When we require another person to do some work for us; we
wants to communicate in a manner which will enable them to
perform the work to the desired standard, in the fastest time.
• If any errors occur, we will want to raise the issue quickly and
explain clearly about the adjustments that need to be made.
• Quality of your communication directly impacts the quality of
the work that gets done.

12. Delegation/outsourcing
• Delegate work to others.
• One of the greatest time management skills is knowing the
right person to perform the task.
• When delegating, it is important that you provide all of the
necessary information
• Also ensure that the person who will perform the task is clear
about what is expected of them.

13. • Stress is not a good thing
• With work comes pressure. Pressure in itself is usually a good
thing. It motivates you to take action and to do a good job.
• When you experience stress, your body and mind begin to
suffer.
• Large arrays of mental and physical problems have been linked
to prolonged exposure to stress.
• Stress begins to have a negative impact on your performance
and your time management.
• It delays all the tasks
Stress Management

14. Record Keeping
• Record keeping helps in further references
• Could find the necessary information at the moment we need
it.
• You must determine what information you need to have and
put systems in place to ensure that it is collected and stored
Patience
• Patience is a skill.
• It is something which you have to practice
• Do not rush things.

15. More tips to manage timeMore tips to manage time
• Managing team conflicts
• Effective delegation
• Stay motivated
• Stay healthy
• Avoid distractions
• Avoid multitasking
• Adequate and timely information

16. Conclusion
• Time Management – Managing oneself in relation to time
• Stephen Covey’s Time management matrix
• Essential time management skills

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