The document discusses time management and managing work priorities, providing tips for avoiding distractions, setting clear goals and priorities, focusing on important tasks over urgent ones, and developing effective planning habits. It emphasizes the importance of effective communication, delegation, and focusing on tasks that will provide the highest return on time invested. The document uses Gerald's workspace and calendar as examples of effective time management and planning techniques.
30 Rules to Follow for an Effective Team MeetingWeekdone.com
Most professionals waste almost 3.8 hours a week on unproductive, poorly prepared meetings. We need a solution.
Weekdone (https://weekdone.com) built a fun free interactive meeting assistant Team Meeting Checklist (http://teammeetingchecklist.com) that helps save time and increase focus on these time consuming meetings.
Taking together different researches we came up with a list of guidelines that offer a pretty clear glimpse to how an effective team meeting should look like. Going through the list one by one might be time-consuming, which is why we built the interactive version of the list called Team Meeting Checklist.
Quoting ArcticStartup: "Real secret ingredient of the meeting manager lies in the checklist, or the list of 25 criteria, which, according to Weekdone, takes no more than 5 minutes to go through (while potentially saving several working hours that would've otherwise been lost due to crappy meeting orchestration)".
The idea behind Team Meeting Checklist is simple: before each gathering, the team leader takes 5 minutes to go through the checklist and create a meeting invite including the most crucial details. The system will send an automatically compiled email to all participants, summarizing details and ground rules for the upcoming meeting. This simple solution acts as a meeting reminder for the participants and social pressure tool to honor the effective meeting criteria for the leader. Furthermore, it provides a fantastic base for giving feedback and reflecting on the progress.
Which are the guidelines you tend to forget the most?
Learn more from our blog (https://blog.weekdone.com/criteria-for-effective-team-meeting/).
6 Tips for More Effective Status MeetingsWorkfront
Ah, the dreaded status meeting.
It inspires brief bursts of productivity immediately before the meeting, but often results in a dozen of highly paid individuals sitting in a room, recounting what they accomplished last week. If every project requires a weekly status meeting, this can become costly.
These six simple tips will help team leaders and project managers ease the pain of status meetings and reap the rewards of increased productivity.
This training session is designed to help you make better use of your valuable time. The session will focus on practical techniques and information that you can start using right away, today, to gain more control over your busy schedule.
We will cover everything from planning, to prioritizing, to delegating, to controlling the people who control your time. We’ll talk about how to deal more efficiently with meetings, phones, paperwork, interruptions, and emergencies without letting them sidetrack you and sabotage your schedule.
30 Rules to Follow for an Effective Team MeetingWeekdone.com
Most professionals waste almost 3.8 hours a week on unproductive, poorly prepared meetings. We need a solution.
Weekdone (https://weekdone.com) built a fun free interactive meeting assistant Team Meeting Checklist (http://teammeetingchecklist.com) that helps save time and increase focus on these time consuming meetings.
Taking together different researches we came up with a list of guidelines that offer a pretty clear glimpse to how an effective team meeting should look like. Going through the list one by one might be time-consuming, which is why we built the interactive version of the list called Team Meeting Checklist.
Quoting ArcticStartup: "Real secret ingredient of the meeting manager lies in the checklist, or the list of 25 criteria, which, according to Weekdone, takes no more than 5 minutes to go through (while potentially saving several working hours that would've otherwise been lost due to crappy meeting orchestration)".
The idea behind Team Meeting Checklist is simple: before each gathering, the team leader takes 5 minutes to go through the checklist and create a meeting invite including the most crucial details. The system will send an automatically compiled email to all participants, summarizing details and ground rules for the upcoming meeting. This simple solution acts as a meeting reminder for the participants and social pressure tool to honor the effective meeting criteria for the leader. Furthermore, it provides a fantastic base for giving feedback and reflecting on the progress.
Which are the guidelines you tend to forget the most?
Learn more from our blog (https://blog.weekdone.com/criteria-for-effective-team-meeting/).
6 Tips for More Effective Status MeetingsWorkfront
Ah, the dreaded status meeting.
It inspires brief bursts of productivity immediately before the meeting, but often results in a dozen of highly paid individuals sitting in a room, recounting what they accomplished last week. If every project requires a weekly status meeting, this can become costly.
These six simple tips will help team leaders and project managers ease the pain of status meetings and reap the rewards of increased productivity.
This training session is designed to help you make better use of your valuable time. The session will focus on practical techniques and information that you can start using right away, today, to gain more control over your busy schedule.
We will cover everything from planning, to prioritizing, to delegating, to controlling the people who control your time. We’ll talk about how to deal more efficiently with meetings, phones, paperwork, interruptions, and emergencies without letting them sidetrack you and sabotage your schedule.
Remote work has its advantages—flexibility, low or no overhead costs, and a greater pipeline of applicants from which to hire. And it has its disadvantages—less interaction, managers worried about how to tell if their employees are staying on task and communication challenges. How can companies maximize the advantages and minimize the disadvantages?
If you want to learn more about this topic: https://www.newsteer.com/resources/managing-remote-teams
4 STEPS TO EFFECTIVE TIME MANAGEMENT - turning time into productivityTom Fox
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see results
Learn Basic but powerful concepts of Time Management. What is time? What are Time Stealer? Time Management Matrix with explanation. Time Management Tips.
This is the most comprehensive presentation on time management. We all know that how important is it to manage time because of the multi tasking that is done by all of us to make ends meet. This presentation will be of great help to all those who are willing to adopt the positive methods discussed there in.
“Things which matter most must never be at the mercy of things which matter least.”
― Johann Wolfgang von Goethe
This presentation gives some powerful time management tips that helps with prioritization. Importance of time management cannot be emphasized enough especially in the business world. Good time management skills enhances both personal and professional lives.
How to Effectively Manage a Remote Team - 12 Best PracticesMikogo
Remote work definitely has its advantages but also comes with its own unique challenges. With team members working in different locations, how can a remote team leader keep his or her team interconnected, on track, and productive? Well, it starts with reinforcing remote team best practices and understanding why these practices are successful in getting results.
This free guide includes 12 best practices to teach you best practices that foster positive working relationships, enhance team productivity, and in general position you and your remote workers for success.
Presented at PACE 2009 by Linnea Blair, Advisors On Target. Some content is sourced from RAN ONE, Inc. Advisors On Target is a RAN ONE Business Advisor.
Remote work has its advantages—flexibility, low or no overhead costs, and a greater pipeline of applicants from which to hire. And it has its disadvantages—less interaction, managers worried about how to tell if their employees are staying on task and communication challenges. How can companies maximize the advantages and minimize the disadvantages?
If you want to learn more about this topic: https://www.newsteer.com/resources/managing-remote-teams
4 STEPS TO EFFECTIVE TIME MANAGEMENT - turning time into productivityTom Fox
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see results
Learn Basic but powerful concepts of Time Management. What is time? What are Time Stealer? Time Management Matrix with explanation. Time Management Tips.
This is the most comprehensive presentation on time management. We all know that how important is it to manage time because of the multi tasking that is done by all of us to make ends meet. This presentation will be of great help to all those who are willing to adopt the positive methods discussed there in.
“Things which matter most must never be at the mercy of things which matter least.”
― Johann Wolfgang von Goethe
This presentation gives some powerful time management tips that helps with prioritization. Importance of time management cannot be emphasized enough especially in the business world. Good time management skills enhances both personal and professional lives.
How to Effectively Manage a Remote Team - 12 Best PracticesMikogo
Remote work definitely has its advantages but also comes with its own unique challenges. With team members working in different locations, how can a remote team leader keep his or her team interconnected, on track, and productive? Well, it starts with reinforcing remote team best practices and understanding why these practices are successful in getting results.
This free guide includes 12 best practices to teach you best practices that foster positive working relationships, enhance team productivity, and in general position you and your remote workers for success.
Presented at PACE 2009 by Linnea Blair, Advisors On Target. Some content is sourced from RAN ONE, Inc. Advisors On Target is a RAN ONE Business Advisor.
Kraft Your Success Maximizing Productivity 2.1.11hkraft
Maximize your Productivity by getting clear on where you spend your time, getting focused on what you want and creating the time and space to make it happen.
The seven step problem solving technique
Divergent and convergent thinking must be balanced
Plan-Do-Check-Act (PDCA)
Root Cause analysis and Problem Solving Techniques
Fishbone diagram
MIND MAPPING TECHNIQUE
Stress management
Identifying Stressors
How to fight stress?
Getting Organizing and Understanding Your Personal DiSC StyleAnne McGurty
Personal productivity dealing with the paper on your desk and how to manage your priorities. Knowing your personal behavioral style with DiSC helps manage productivity.
A small PPT prepared yesterday while we had to train our employees on Planning & Time Management.Hope its useful for you guys. Any Suggestions do comment. Thanks for taking the time & lets together make the time of our lifes
This presentation is about controlling the use of your most valuable and undervalued resource: YOUR TIME. If you find you are always rushing to meet deadlines, double booking meetings, constantly dealing with crises, see days slip away unproductively, take time to view some valuable time tips to help get your day, your life, in order.
2. What do I know, but FAIL to do?
Allowing distractions
Email traffic
Communication process, level of priority
Ineffective communication / expectation
Pick up the slack
Fighting battles I know I cant win
Setting timeline
Delegation
I am the go-to person
Asking for help
Easy stuff first
Not utilising the tools available
SWAT analysis
Planning
3. Question?
What is it that you want to
KNOW about managing
yourself, your work, your
time or other people?
BTW – MT around 10.15, Lunch around 12.15, AT 2.30, Home approx 4pm
4. In your groups – define ‘Time
Management’
is the effectiveness of a
person in getting the
things done that need to
be done.
And can be best achieved when your biorhythms are balanced.
5. Is it really a ‘Time Management’
problem – what is the real issue
Personalities
Ownership
Training / education
Turnover
Conflicting priorities
Environment
Staff resources / skills / knowledge / capacity
Reliance on other branches
Role clarity
Lack of initiative / it is what it is
Bandaid effect
Perceived expectations
Strategic leadership
Desire / passion / motivation
6. Our ‘ACTION’ plan
Meet, workshop, timeframe, engage, create diff teams, schedule 6mth
meet to see what worked
Understand individual goals, regularly, what do contracts people want
Open office is distracting, headphones on, move to a diff section, work
from home,
Have a process to identify people who wont get in line.
Create a ‘what’s acceptable’ rule
Allowing skills to be gained – outcomes should be relevant
Empowering staff, milestones, success
Identify issues and work on solution, time, prioritising
Open and honest conversations, no surprises, more realistic timelines,
delegation, issue of needing more resources
Procedures, timeframes, trf knowledge, rotation of branches, toolbox
Every branch exposed to knowledgebase
People to redo their role clarity statement, review every 6 mth
Time in motion audit. Doing a timelog
7. For me to be effective, I NEED
Values upheld, to follow through
Value our knowledge
Communicate
Have defined / realistic expectations
Definitive guidelines around boundaries
No blame game / admit fault
Performance measures
Process and reporting qualifiers
Context around decisions
Feedback
Shared vision
Support / physical, mental
Commitment
Recognition of ‘doors closed’
Concise email comms
Your own role in the process
Set and meet timeframes
Accountability, delegation, contingency
‘Time out’
Recognition of job well done
8. Your planning psychology
Start ------------------------ Finish
Urgent Vs Important
Organise 3 files
Prioritise A-B-C-D-E-F
How did you decide what was a priority
What was your system
How many times did you handle paper
9. Impact on the Brain, body and heart
Depression
Fatigue
Illogical
thinking
Aggressive behaviour
Excitement
Adrenalin rush
Euphoria
10. Two extra hours
Two hours a day x 5 days
10 hours a week x 50 weeks
500 hours a year which translates into
Twelve 40hour weeks or
3 extra months of productivity
11. The law of forced efficiency
Why do some people work
well under pressure
13. Think about future consequences
Keep asking yourself what are the
consequences of doing or not
doing this task
14. Four ideas for personal organisation
Neatness is a key habit
Stand back and evaluate yourself
Desk, wallet, boot, closet, garage, bathroom
Beingassertive by being flexible
Rewarding your achievements
15. Return on time invested
If you have 10 things on your
list which 2 will be worth more
than all of the other 8 put
together?
16. The two questions I ask myself
1. ‘WHAT’ is to be done
2. Then the ‘WHEN’ and
‘HOW’ come later
17. “IF YOU DO NOT KNOW WHERE YOU ARE
GOING, YOU CAN TAKE ANY ROAD”
18. Practice the A B C D E method
A – Must do (Red)
B – Should do (Blue)
C – Nice to do (Black)
D – Delegate
E – Eliminate
F – File
19. Priorities Vs Posteriorities
Priorities are – doing more of
sooner
Posteriorities – doing less of
later (if at all)
20. The law of excluded alternatives
Doing one thing means not
doing something else
21. 4 steps to high productivity
Set clear goals and objectives in
writing
Develop a detailed plan of works
Set clear priorities
Concentrate and focus
23. The law of reversibility
If you feel a particular way on
the inside…chances are you
will behave that way on the
outside
24. Important or Urgent
In-effective – I do
urgent things first
Effective – I do
Important things first
25. The two theories
Distraction– concerned and worried
about the situation and consequences
Self Focus – concerned with attention to
skill, eg anxiety about performing
correctly
Journal of experimental psychology
26. IT’S A FACT
Surprisingly, national
studies estimate that 10
to 15 percent of all
workers are chronically
UNDER PRESSURE on
any given day…
…it accounts for a minimum of 25
percent decrease in productivity.
BRW – Report on safety and hygiene – Oct 2003
27. You may fall into one of these four
categories
Are you a perfectionist
Are you a control freak
Are you a people pleaser
Do you feel incompetent
28. Keep Things In Perspective...
Ask yourself the following questions…
Is this really a problem
Has anybody else ever had this
problem
Can I divide this problem into workable
pieces
What are my priorities
What’s the worst that can happen
30. What’s Wrong with This Picture?
Attend learning Do the same Improve
program old thing performance
“One definition of insanity is to keep doing the same
thing and expect a different result.”
31. We Are In the Change Business
Practice new
Attend learning Improved
and more
program performance
effective behaviors
“A lesson has been ‘learned’ when and
only when it results in a change in behavior.”
- Center for Army Lessons Learned
Two competing theories have been proposed to account for decrements in skilled performance under pressure. Distraction theories propose that pressure creates a distracting environment that shifts attentional focus to task-irrelevant cues, such as worries about the situation and its consequences ( Wine, 1971 ). This shift of focus changes what was single-task performance into a dual-task situation in which controlling execution of the task at hand and worrying about the situation compete for attention. Self-focus theories (perhaps more appropriately termed explicit monitoring or execution focus theories, as they are concerned with attention to skill execution) suggest that pressure raises self-consciousness and anxiety about performing correctly, which increases the attention paid to skill processes and their step-by-step control ( Baumeister, 1984 ; Lewis & Linder, 1997 ). Attention to execution at this step-by-step level is thought to disrupt well-learned or proceduralized performances ( Kimble & Perlmuter, 1970 ; Langer & Imber, 1979 ; Lewis & Linder, 1997 ; Masters, 1992 ).