SEAPAVAA Study Visit SAC, BKK, 12/04/2018

1. SEAPAVAA StudyVisit
SAC, BKK, 12/04/2018 Sittisak R.
Researcher
SAC

2. OUTLINE
11/4/2018 2
2018-1999:
Flashback to the
development of
the SAC digital
repository
2013:Turning
point of the SAC
digital repository
management
2018-2022: New
challenges
SITTISAK R.

3. Online
databases
Academic
databases
(20)
Library
Tools
SAC Portal
SAC
Channel
SMART
SAC
The Humans
(Web magazine )*
MIS Intranet
(17 systems)
11/4/2018 SITTISAK R. 3
*Processing
2018-1999:
FLASHBACKTOTHE
DEVELOPMENT OF
THE SAC DIGITAL
REPOSITORY
- SAC Archives
- SAC IR
- Room booking
system
- Car booking
system
- KPI evaluation
system
- Project evaluation
system
- Competency
evaluation system
- Account system
- Etc.

4. LEARNING
11/4/2018 SITTISAK R. 4
Ethnology
• Ethnic Group
• Ethnographic Research
• Ethnographic Film
Socio-Cultural
• Museums in
Thailand
• FolkToys of
Thailand
• Rituals,
Ceremonies and
Local Festivals in
Thailand
• Traditional Objects
of Everyday Use
• Vernacular Houses
inThailand
• Siam Rare Books
• SEA Sociocultural
Information
Archaeology and History
• Inscriptions inThailand
• Manuscripts ofWestern
Thailand
• The EpigraphicArchives
ofWat Po Inscription
• Key Archaeological Sites
inThailand
• Arts inThailand
• Arts of SEA
• Potteries inThailand
Anthropology
• Anthropological
Archives
• AnthropologicalTerms
and Concepts
• Anthropological
Clippings
ACADEMIC
DATABASES IN 2018
4 categories
20 databases

5. TOOLS: SAC PORTAL
11/4/2018 SITTISAK R. 5
Data types
Content
types
Databases

6. TOOLS: SAC CHANNEL
11/4/2018 SITTISAK R. 6
LIVE video streaming,VDOs, and Images from SAC’s conferences and public activities

7. TOOLS: SMART SAC
11/4/2018 SITTISAK R. 7
Website
and
Application
for SAC’s
exhibition

8. MIS INTRANET: SAC IR
11/4/2018 SITTISAK R. 8
• Still image
• Slide
• Transcript
• Book
• Report
• Research
• Text
• Field note
• Exhibition
plan
• Press
publication
• Moving
image
• Review
• Article
• Sound
• Journal
285,041 items
(Mar. 2018)
Collect and preserve
digital materials from
SAC’s academic work
process:

9. MIS INTRANET: SAC ARCHIVES
11/4/2018 SITTISAK R. 9
Collect, appraise, and
preserve SAC’s
administrative
documents (physical
and digital format)
such as gazette,
finance documents,
HR documents, etc.

10. 11/4/2018 SITTISAK R. 10
ที่มา:
https://web.archive.org/web/19990427133516/http:
//www.sac.or.th:80/
• Recorded by the Internet
Archive on 27 Apr. 1999
• 2 databases: Museum
and Ethnic Groups
Database
FIRSTVERSION OF
THE SAC DIGITAL
REPOSITRY

11. FRONTIER BETWEEN
HUMANITIES-SOCIAL
SCIENCE and
COMPUTER SCIENCE
11/4/2018 SITTISAK R. 11
SAC’s researchers
• Anthropology
• Ethnology
• Archaeology
• History
• Linguistics
• Museology
• Etc.
Lack of data
management skills
• Appropriate resolution
for digitisation?
• Which metadata is
appropriate for my
content?
• Communication
problems with
programmers
• How to write good
metadata description?
• How to set up the
databases?
• Etc.

12. EXAMPLE OF INEXPERIENCE:
ANTHROPOLOGICAL ARCHIVES DATABASE
11/4/2018 SITTISAK R. 122/14/2018
SITTISAK R.
12
File no. for digital object,
refers back to anthro. collection
Type of doc. (link to 'document
type' table)
Name of anthropologist
Title of object
One file no. can contain more
Than one item, like records created
for one activity.Comprising four
data field paper cards
Description of photo or text
Path to digital file on local SAC
server
Subject determined by creator
Subject related to digital
Object (th/en through linked
'subject' table), the SAC Archives
uses the Human Relation Area File
(Yale system)
link to object in the same box
• Homemade
metadata
• No
hierarchy
• Focus on
item
description

13. 2013:TURNING
POINT OFTHE SAC
DIGITAL
REPOSITORY
Digital Content Policy
Project (2013)
Survey knowledge about
data management
SWOT Analysis
Business Model Canvas
Study group
Role and skills for SAC
researchers
Community Engagement
SAC Digital Content Policy
and Guideline for SAC
databases management
11/4/2018 SITTISAK R. 13

14. R.
14
Material Culture
• Libraries
• Archives
• Museums
Bibliography
• Libraries
• Archives
• Museums
Archive
• Libraries
• Archives
• Museums
Data Structure CDWA MARC ISAD
Data Content CCO AACR2 (RDA) DACS
Data Format XML XML
ISO2709
XML
Data Exchange OAI OAI
Z39.50
SRU
SRW
OAI
(Elings &Waibel, 2007)
STANDARD METADATA FOR DIGITAL HERITAGE COLLECTIONS

15. SAC’S METADATA (1)
• Old version of SAC’s databases. Metadata was designed by researchers and
based on academic content, but non-international standard metadata.
Home Made Metadata
• 15 core elements (++sub-elements), namely,Title, Creator, Subject,
Description, Publisher, Contributor, Date,Type, Format, Identifier, Source,
Language, Relation, Coverage, Rights.
• Major standard metadata set of the SAC databases.
• Mostly use with intangible digital record (inf. from summary/analysis,
digitisation, field notes, etc.).The SAC does not hold physical object. For
example, FolkToys ofThailand, Manuscripts ofWesternThailand, Ethnic
Groups inThailand, etc.
Dublin Core Metadata
11/4/2018 SITTISAK R. 15

16. SAC’S METADATA (2)
• 8 core elements (47 sub-elements), namely, Identity, Context, Content &
Structure, Conditions, Allied materials, Notes, Access points, Control.
• Use in Anthropological Archives Database. Can export to EAD (Encoded
Archival Description)
ISAD(G)
• 7 core elements (53 sub-elements), namely, Identity, Creation date, Measurement, Material
andTechniques, Archaeological context, Related,Control area.
• Will be used for cultural materials, such as pottery, bead, etc.
CDWA Lite
• Anthropological Clippings
MARC 21
11/4/2018 SITTISAK R. 16

17. • Encoded Archival Context - Corporate bodies, Persons, and Families (EAC-
CPF) use with Background and Personal Information of Sociologist and
Anthropologist database
EAC-CPF
• 14 Core elements (46 sub-elements)
• Individual items and group items
• Data collected and described by source communities who own cultural
information
Community’s Archives
11/4/2018 SITTISAK R. 17
SAC’S METADATA (3)

18. • Specific Elements – designed by applying the
international standard metadata (DC, ISAD, CDWA,
etc.) as the core element of the record.Then, plus the
specific elements which depend on the academic
content of each database. For example,
<dc:title;culture>, <sac:shapeDescription>,
<dc:format;forming>, etc.
• Cultural Rights Elements – designed by concerning
with the cultural rights of the source communities. For
example, <sac:traditionalKnowledgeLicense>,
<sac:culturalProtocol>
SAC qualifier
11/4/2018 SITTISAK R. 18
SAC’s Common
Elements
• <dc:type>
• <dc:date.create
d.standard>
• <dc:title>
• <dc:description>
• <dc:creator>
• <dc:coverage.
temporal>
• <dc:coverage.
spatial>
SAC’S METADATA (4)

19. EXAMPLE: FOLKTALE, MYTH, AND LOCALTALE IN
THAILAND AND SEA DATABASE – DC + SAC QUALIFIER
TH EN Tag name Definition
1.1 ชื่อ-นามสกุลของผู้เก็บข้อมูล Creator <dc:creator> ชื่อนามสกุลของเจ้าของผลงาน ในที่นี้หมายถึง
ผู้เก็บข้อมูล (หน้าชื่อของผู้เก็บข้อมูลไม่ต้องใส่
คานาหน้า เช่น นาย นาง น.ส. ตาแหน่ง
วิชาการเช่น เช่น ศ. ผศ. รศ. ดร.และ
ตาแหน่งราชการ เช่น พ.ต.ท.)
1.2 อายุของผู้เก็บข้อมูล (ปี) Age of creator <dc:creator.age> อายุของผู้เก็บข้อมูล (ใส่เฉพาะตัวเลข)
1.3 สถาบันการศึกษาของผู้เก็บข้อมูล Name of organisation <dc:creator.org> ชื่อสถาบันการศึกษาที่ผู้เก็บข้อมูลสังกัด
1.4 ระดับการศึกษาผู้เก็บข้อมูล Educational level of
creator
<dc:creator.edulevel> ระดับการศึกษาสูงสุดของผู้เก็บข้อมูล
1.5 ที่อยู่ของผู้เก็บข้อมูล Address of creator <dc:creator.add> ที่อยู่ปัจจุบันของผู้เก็บข้อมูล ที่สามารถติดต่อ
ได้กรณีต้องการถามข้อมูลเพิ่มเติม
1.6 เบอร์โทรศัพท์ของผู้เก็บข้อมูล Telephone number of
creator
<dc:creator.tel> เบอร์โทรศัพท์ของผู้เก็บข้อมูล
1.7 อีเมลของผู้เก็บข้อมูล Email of creator <dc:creator.email> อีเมลของผู้เก็บข้อมูลSITTISAK R. 19
1.Informationofcreator
11/4/2018

20. EXAMPLE: POTTERIES INTHAILAND DATABASE - CDWA
LITE + SAC QUALIFIER
Old element
name
NewTH New EN CDWA-LITE DC
1.8.1 ชื่อภาชนะ ชื่อภาชนะ Title <cdwalite:title> <dc:title>
1.8.2 ชื่อภาชนะ
(ศมส.)
ชื่อรอง AlternativeTitle <sac:alternativeT
itle>
<dc:title.alternativ
e>
1.8.3 ชื่อรูปแบบภาชนะ
(ของ ศมส.)
รูปแบบภาชนะ Typology <sac:typology> <dc:title;typology
>
1.8.4 ชื่อวัฒนธรรม วัฒนธรรม Culture <cdwalite:culture
>
<dc:title;culture>
1.8.5 ที่มาของชื่อภาชนะ Source ofTitle <cdwalite:source
Title>
<dc:source.title>
SITTISAK R. 20
1.8Description
11/4/2018

21. EXAMPLE: COMMUNITY’S ARCHIVES DATABASE – CA/DC/EAD
Element name Availability Tag Name
TH EN CA DC EAD
เอกสารยินยอมให้
ใช้สิทธิ์
Consent
Form No.
ถ้ามีให้ระบุ (R) <consentForm
>
<rights.consent
Form>*
<acqinfo>
ลิขสิทธิ์ Copyright ถ้ามีให้ระบุ (R) <copyRight> <rights> <userestrict>
การเข้าถึง Access ถ้ามีให้ระบุ (R) <access> <rights.accessR
ights>
<accessrestrict>
รูปแบบลิขสิทธิ์ License ถ้ามีให้ระบุ (R) <license> <rights.license> <userestrict>
ข้อกาหนดการใช้
ภูมิปัญญาทาง
วัฒนธรรม
Traditional
Knowledge
License
ถ้ามีให้ระบุ (R) <tkLicense> <rights.tkLicens
e>
11/4/2018 SITTISAK R. 21
9.RIGHTS

22. DIGITAL CURATION
LIFECYCLE MODEL
11/4/2018 22
Sequential Actions
• Conceptualise - to develop and plan data creation
procedures and outcomes in mind
• Create or receive - to associate description and
representation information of the data for data curation
and also include external sources
• Appraise and Select - to evaluate the data
determination before keeping them in the long term
• Ingest - to prepare data for the addition to the digital
archive
• Preservation action - to ensure long-term data
preservation and data retention.
• Store - to secure description and representation
information in an appropriate way
• Access, Use, and Reuse - to make sure that data can be
accessed by authorized users for the use and later reuse
• Transform - to create the new data by generating a
subset of data from original data.
(DCC)SITTISAK R.

23. THE SURVEY REPORT OFTHE SAC’S STAFFS ON
DIGITAL WORK PROCESS
Online
questionnaire
• Data Asset
Framework (DAF)
• Digital Curation
Lifecycle Model
11/4/2018 23
12
3
2
61
8
1
6
Number and position of respondents
Researchers Coordinating staffs Database administrators
Librarians Audiovisual staffs Programmers
Assistant researchers Other staffs
39
respondents
from 58 staffs
SITTISAK R.

24. SAMPLE
QUESTIONS
24
What types of materials and file formats have you created?
How often do you back up your data and where do you store them?
How do they create and receive data?
How do you participate in
the digital project during the
Conceptualise stage?
Do you apply any Appraisal or Selection criteria to your
data before ingestรืเ them to the long-term storage?
How do you acquire your data?
How does your work process relate with the SAC staffs and other stakeholders?
What type/size of data and format do you create?
What kind of device or system do you use to back up your data?
How long will you keep your data in your device?
Have your data been reused and accessed by other staffs?
What is the reason?Why your data cannot
be reused and accessed by other staffs?
How do you communicate and share your data with other staffs?
11/4/2018 SITTISAK R.

25. LEVEL OF
INTEREST AND
KNOWLEDGE OF
THE SAC’S STAFFS
11/4/2018 SITTISAK R. 25
Group 1: Interested and
has some knowledge
. Group 2: Interested
but lacks knowledge
Group 3: Not interested

26. THE RELATIONS BETWEENTHE
SAC’S STAFFS AND DIGITAL
CURATION LIFECYCLE MODEL
11/4/2018 26
Researchers
• Conceptualise the project
• Create and manage data
• Ingest and preserve data
• Access, Use, and Reuse data
Programmers
• Create and manage, and
preserve data by IT tools
Database administrators
• Create and manage data
• Ingest and preserve data
Coordinating staffs
• Create and manage
data
Other staffs
• Create and
manage data
Audiovisual staffs
• Create and
manage, and
preserve data by IT
tools
Assistant researchers
• Create and manage data
Librarians
• Create and manage data
• Ingest and preserve dataSITTISAK R.

27. LEARNING
11/4/2018 SITTISAK R. 27
Ethnology
• Ethnic Group
• Ethnographic Research
• Ethnographic Film
• Ethnic Groups in SEA*
• Linguistics of Ethnic
Group*
Socio-Cultural
• Museums inThailand
• FolkToys ofThailand
• Rituals,Ceremonies and
Local Festivals inThailand
• TraditionalObjects of
Everyday Use
• Vernacular Houses in
Thailand
• Siam Rare Books
• SEA Sociocultural
Information
• Directory ofThai
Literature*
• Toponym in Samutsakhorn
Province*
• BuddhistTemples in
Samutsakhorn Province*
• FolkTale, Myth, and Local
Tale inThailand and SEA*
Archaeology and History
• Inscriptions inThailand
• Manuscripts ofWesternThailand
• The EpigraphicArchives ofWat Po
Inscription
• Key Archaeological Sites in
Thailand
• Arts inThailand
• Arts of SEA
• Potteries inThailand
• Physical anthropology*
• Beads inThailand*
• Annotation of Archaeological
Documents in SEA*
Anthropology
• Anthropological Archives
• AnthropologicalTerms
and Concepts
• Anthropological Clippings
• Background and Personal
Information of Sociologist
and Anthropologist*
• SAC Research*
31 DATABASES
*New databases
2018-2022: NEW
CHALLENGES

28. AUTO-CITATION SYSTEM
11/4/2018 SITTISAK R. 28
APA, MLA, HARVARD

29. DESCRIB-
ING
MANAG-
ING
DISCO-
VERING
USING&
RE-USING
SELECT-
ING
CREAT-
ING
COMMUNITY’S
ARCHIVES
PRESER-
VING
CONCEP-
TUALISING
MEMORY
INSTITUTIONS
(SAC+NET-
WORK)
COMMUNITIES/
STAKEHOLDERS
MODEL FOR HERITAGE SELF-DOCUMENTATION
BY LOCAL COMMUNITIES
INFORMATION, MEDIA, ANDTECHNOLOGY SKILLS FOR 21st CENTURY
ADVANCED
• IS ABLETO
INTERMEDIATE
• UNDERSTANDS
BASIC
• IS AWARE OF
11/4/2018 SITTISAK R. 29

30. WEB ARCHIVING PROJECT
11/4/2018 SITTISAK R. 30
Aims:
• Survey and study website
in the filed of humanites-
social sciences inThailand
and SEA
• Develop web achiving tool
to preserve target
websites
• Collaborate and build up
network for website
preservation with target
institutions
Result:
• Humanites-social sciences
information on theWWW
are collected and
preserved
ที่มา: http://pandora.nla.gov.au/

31. GUIDELINE FOR
ANTHROPOLOGICAL DATA
MANAGEMENT PROJECT
11/4/2018 SITTISAK R. 31ที่มา: http://localcontexts.org/tk-labels/

32. 11/4/2018 SITTISAK R. 32
Thank you
Email: sittisak.r@sac.or.th
Slideshare: sittisak017
Q & A