By using features most people don't even think about you can take a set of tools (for example, FrameMaker, Excel, and PowerPoint) and create a set of materials that let you track some initial metrics, build up reports, and track content in ways that the tool vendors never dreamed off. There are a dozen easy shortcuts (or more) that you can use with any toolset, even free ones like Google Docs to simplify the work you do every day. Want to quickly build a list of every graphic you have across 10 folders? Need to know which of your procedural steps are WAY too long but don't want to manually go hunting? If you often find yourself thinking "it's got to be easier" then this is the session for you. The goal is to get you out the door with at least 4 new tricks to make your job easier.
Those who attend will be better positioned to use their tools to make life (at least in the world of documentation) easier. It's not pretty, it's not all that future friendly, or XML-based, or taking the newest tips in HTML5 to heart. But it's useful. And useable. These are the tips that the experts in the field use to bypass so much of the manual time and effort that steals away your day.
A dozen (or more) tips and tricks to get you humming as you get handed the next daunting task. No one wants to do the manual and labour intensive work that often goes into content analysis, or report building, or file management. Sure, you can spend 10's of thousands of dollars on a system to do the work for you, but really... You think you'll get approved for that budget item? Just think about the discussion. "You want HOW much money to build a list of all our graphics? Don't we have a co-op student who can do that?"
Forget about it. Use these tips to make the daily grind relate to coffee, not to the work that you do at the office.
Using real world examples, and mixing in a bit of fun story-telling, and through creative demonstrations, the overall delivery will leave you with a sense of purpose when it comes to working with the tools and using them to their full potential.
A Cause-and-Effect Diagram is a tool that helps identify, sort, and display possible causes of a specific problem or quality characteristic. It graphically illustrates the relationship between a given outcome and all the factors that influence the outcome. This type of diagram is sometimes called an "Ishikawa diagram" because it was invented by Kaoru Ishikawa, or a "fishbone diagram" because of the way it looks.
COEPD - Center of Excellence for Professional Development is a primarily a Business Analyst Training Institute in the IT industry of India head quartered at Hyderabad. COEPD is expert in Business Analyst Training in Hyderabad, Chennai, Pune , Mumbai & Vizag. We offer Business Analyst Training with affordable prices that fit your needs.
COEPD conducts 4-day workshops throughout the year for all participants in various locations i.e. Hyderabad, Pune. The workshops are also conducted on Saturdays and Sundays for the convenience of working professionals.
For More Details Please Contact us:
Visit at http://www.coepd.com or http://www.facebook.com/BusinessAnalystTraining
Center of Excellence for Professional Development
3rd Floor, Sahithi Arcade, S R Nagar,
Hyderabad 500 038, India.
Ph# +91 9000155700,
helpdesk@coepd.com
Visit www.shakehandwithlife.in to buy this Book. This E-Book on 7QC tools is complete training workshop for Junior, Middle and Senior quality quality professionals. The USP of this workshop is the text and graphics in the book for understanding the tools while applying to solve the practial problems. Illustrative worked examples , Construction of tools in Excel like Histogram, Pareto Chart, Scatter Diagram, Control charts are beautifully explained in step step manner. A newcomer in the area of quality can easily understand how the tools be used and applied.
Rocky Mountain STC: Best practices when creating interactive video tutorialsPublishing Smarter
Delivered at the Rocky Mountain Chapter of STC, this session explores how to:
*. Develop a storyboard
*. Review a support topic
*. Create a related video
*. Help users visualize how to perform the task
Write less. Write better. It’s not just about doing away with words, but instead, improving the user experience by presenting the right information, at the right time, in the right format, to the right audience, and allowing them to make the right decision to stop reading content and start doing what they need to do. From search tools to airlines to the use of clear images, tables, or words, the goal of this session is to help you understand the right things to do to spend less time writing, and more time helping your company, your clients, and your readers reduce headaches and increase profits. See samples, join the discussion, and keep your words to a minimum.
By using features most people don't even think about you can take a set of tools (for example, FrameMaker, Excel, and PowerPoint) and create a set of materials that let you track some initial metrics, build up reports, and track content in ways that the tool vendors never dreamed off. There are a dozen easy shortcuts (or more) that you can use with any toolset, even free ones like Google Docs to simplify the work you do every day. Want to quickly build a list of every graphic you have across 10 folders? Need to know which of your procedural steps are WAY too long but don't want to manually go hunting? If you often find yourself thinking "it's got to be easier" then this is the session for you. The goal is to get you out the door with at least 4 new tricks to make your job easier.
Those who attend will be better positioned to use their tools to make life (at least in the world of documentation) easier. It's not pretty, it's not all that future friendly, or XML-based, or taking the newest tips in HTML5 to heart. But it's useful. And useable. These are the tips that the experts in the field use to bypass so much of the manual time and effort that steals away your day.
A dozen (or more) tips and tricks to get you humming as you get handed the next daunting task. No one wants to do the manual and labour intensive work that often goes into content analysis, or report building, or file management. Sure, you can spend 10's of thousands of dollars on a system to do the work for you, but really... You think you'll get approved for that budget item? Just think about the discussion. "You want HOW much money to build a list of all our graphics? Don't we have a co-op student who can do that?"
Forget about it. Use these tips to make the daily grind relate to coffee, not to the work that you do at the office.
Using real world examples, and mixing in a bit of fun story-telling, and through creative demonstrations, the overall delivery will leave you with a sense of purpose when it comes to working with the tools and using them to their full potential.
A Cause-and-Effect Diagram is a tool that helps identify, sort, and display possible causes of a specific problem or quality characteristic. It graphically illustrates the relationship between a given outcome and all the factors that influence the outcome. This type of diagram is sometimes called an "Ishikawa diagram" because it was invented by Kaoru Ishikawa, or a "fishbone diagram" because of the way it looks.
COEPD - Center of Excellence for Professional Development is a primarily a Business Analyst Training Institute in the IT industry of India head quartered at Hyderabad. COEPD is expert in Business Analyst Training in Hyderabad, Chennai, Pune , Mumbai & Vizag. We offer Business Analyst Training with affordable prices that fit your needs.
COEPD conducts 4-day workshops throughout the year for all participants in various locations i.e. Hyderabad, Pune. The workshops are also conducted on Saturdays and Sundays for the convenience of working professionals.
For More Details Please Contact us:
Visit at http://www.coepd.com or http://www.facebook.com/BusinessAnalystTraining
Center of Excellence for Professional Development
3rd Floor, Sahithi Arcade, S R Nagar,
Hyderabad 500 038, India.
Ph# +91 9000155700,
helpdesk@coepd.com
Visit www.shakehandwithlife.in to buy this Book. This E-Book on 7QC tools is complete training workshop for Junior, Middle and Senior quality quality professionals. The USP of this workshop is the text and graphics in the book for understanding the tools while applying to solve the practial problems. Illustrative worked examples , Construction of tools in Excel like Histogram, Pareto Chart, Scatter Diagram, Control charts are beautifully explained in step step manner. A newcomer in the area of quality can easily understand how the tools be used and applied.
Rocky Mountain STC: Best practices when creating interactive video tutorialsPublishing Smarter
Delivered at the Rocky Mountain Chapter of STC, this session explores how to:
*. Develop a storyboard
*. Review a support topic
*. Create a related video
*. Help users visualize how to perform the task
Write less. Write better. It’s not just about doing away with words, but instead, improving the user experience by presenting the right information, at the right time, in the right format, to the right audience, and allowing them to make the right decision to stop reading content and start doing what they need to do. From search tools to airlines to the use of clear images, tables, or words, the goal of this session is to help you understand the right things to do to spend less time writing, and more time helping your company, your clients, and your readers reduce headaches and increase profits. See samples, join the discussion, and keep your words to a minimum.
These are teaser slides: Vote to get this session accepted for Lavacon for access to all the finished goods!
Don’t overly focus on cutting costs; increase revenue
Improve support docs and target your reader
Deliver content to multiple audiences
Ensure content is viewable on multiple devices
Instead of cuts, let’s talk about
*. Business growth
*. Increased profits
*. Great ROI
A mix of how to and case study, delivering value
Explore ways docs put products and services on the map and front-of-mind for customers
Content creation, reuse, and publishing to everyone on every devicePublishing Smarter
Use Adobe FrameMaker and its conditional text settings to create content unique to your audience and allow them to choose exactly what they read. Step-by-step instructions make it easy to get started, and explore powerful ideas.
Best practices when creating interactive video tutorial (Silicon Valley STC)Publishing Smarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
*. Develop a storyboard
*. Review a support topic
*. Create a related video
*. Help users visualize how to perform the task
Doing this can help your audience SEE how to resolve issues before they become problems
Timing is Everything: Deliver your story to the right people on the right devicePublishing Smarter
Delivering audience specific content that is truly adaptive to the needs of users is a sure way to provide content that helps them make the right choice when it comes to your services and products, every time.
Advantages to authoring in a topic based environment
*. More efficient
*. Structure helps produce better content
*. Takes advantage of new technologies for delivering content
I plan to share the best way to
*. Assess your current situation
*. Plan for your future and
*. Execute to the plan
After the presentation, you will:
*. Understand what topic–based writing is and its advantages
*. Follow best–practices for organizing new material into topic–based content
*. Understand the place of XML and DITA and how they may relate to your needs
Metrics that matter: Making the business case that documentation has valuePublishing Smarter
Presented at CMS/DITA North America 2016 to help people tell the story around content as a business asset. We agree there is value in documentation but have been challenged at times to “prove it”. Demo of how to present to groups including sales, support, service, IT, engineering, QA/testing, manufacturing, HR, training, finance, marketing, and every other business unit in your organization. Discussion on how documentation drives sales and generates corporate revenue to managers and executives helping them see how important documentation is to them.
Metrics that matter: Making the business case that documentation has value (r...Publishing Smarter
Tell the story around content as a business asset. We agree there is value in documentation but have been challenged at times to “prove it”. Present to groups including sales, support, service, IT, engineering, QA/testing, manufacturing, HR, training, finance, marketing, and every other business unit in your organization. Demonstrate how documentation drives sales and generates corporate revenue to managers and executives helping them see how important documentation is to them.
Best practices when creating interactive video tutorial: STC Silicon ValleyPublishing Smarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
- Develop a storyboard
- Review a support topic
- Create a related video
- Help users visualize how to perform the task
Doing this helps your audience SEE how to resolve issues before they become problems
Convert content from unstructured to structured
EDD, conversion table, and a structured template
Using basic examples to get you started, this session:
Convert files with content such as character tags and paragraph tags
Add support for images and tables
Demo converting unstructured to structured using conversion tables
Samples are easy to recreate, but complex and powerful in functionality
Advantages to authoring in a topic based environment
*. More efficient
*. Structure helps produce better content
*. Takes advantage of new technologies for delivering content
I plan to share the best way to
*. Assess your current situation
*. Plan for your future and
*. Execute to the plan
After the presentation, you will:
*. Understand what topic–based writing is and its advantages
*. Follow best–practices for organizing new material into topic–based content
*. Understand the place of XML and DITA and how they may relate to your needs
Metrics that matter: Making the business case that documentation has valuePublishing Smarter
Presented at STC16 Summit in Anaheim, follow a case study in which a product launch was positively impacted by good planning around documentation early in the project.
Adobe FrameMaker XML Author (2015 release) enables both authors and subject matter experts to easily contribute DITA compliant content without knowing XML. An intuitive UI, multiple views, MathML equation support, and new DITA 1.3 support make it easier than ever before to get all content contributors in an enterprise on board for DITA while keeping the budget low.
In this webinar, Bernard Aschwanden will show how to author DITA compliant content as a subject matter expert in several ways with FrameMaker XML Author (2015 release). Workflows can include pure XML, or working in a guided author environment.
In this webinar you will learn how to configure your work environment as an author and create content such as DITA topics (tasks, concepts, references) using a simple to follow workflow.
Ideal slides (and live presentation) if you are looking to:
Develop video for use online:
Find out how to create and upload video to help users "get the picture." Get people to like your product and then buy it, which makes you money.
Create better content in Word: Find out how to best use styles to effectively manage content within your portfolio.
Reduce the amount to time spent manually adjusting content over and over and over and over again. That saves time. Time is money. Save money.
Share and collaborate with others:
Find out how to use the cloud to work together and increase productivity. Fewer back and forth conversations makes it faster to get to market. That saves money. And it makes money.
Publish content to the most popular formats: Find out how to convert your content to online formats with minimal effort, for maximum result.Single source publishing to multiple channels means spending less money, earning more money, and a smarter investment of money.
See and do. That's a powerful combination. During the lecture and demo, we showed you the benefits of the tools and processes, and now you can review all the slides in detail!
Easy steps to convert your content to structured (frame maker and xml)Publishing Smarter
Bernard Aschwanden of Publishing Smarter converts documents that contain character, paragraph, and table content marked up with tags, as well as other standard FrameMaker content and creates structured files. This presentation guides you through the general best practices when converting any legacy content. Forget copy and paste. Leverage what you have to create great structured content. Watch, learn, then do it yourself with provided sample files.
A look at a project to send automated emails. The processes behind it and how to do it yourself using 6 techniques: Secured folders, ODBC connections, Access queries, Excel Pivot tables, Excel macros and scheduled tasks
DataSaturday #1 - PBI Modeling At Warp Speed With Tabular Editor Advanced Scr...Riccardo Perico
Well designed model is core aspect for any successful BI project regardless the technology you are using.
Microsoft oriented BI solutions tend to use SSAS Tabular, Azure Analsysis Services and Power BI nowadays, and Microsoft provides its own tools to develop solutions for these products.
Designing model according to best practices and following standards is a must but sometimes could be an annoying and long process due to some lack in functionalities of the standard tools, because of this new "Community's Tools" born and they're used more and more.
Since 2020 Power BI is embracing "External Tools" to make developers' life easier, one of them is Tabular Editor.
During this session we'll se how to leverage "Advanced Scripting" feature in order to create model at the speed of light always following best practices and making BI development agile.
Office 365 Productivity Tips -- Mayhem in MinneapolisChristian Buckley
Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) are back with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered to a live audience at SharePoint Saturday Twin Cities, October 28th, 2017 with audience voting. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered at SharePoint Saturday Twin Cities in October 2017 with audience members voting on each round. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
These are teaser slides: Vote to get this session accepted for Lavacon for access to all the finished goods!
Don’t overly focus on cutting costs; increase revenue
Improve support docs and target your reader
Deliver content to multiple audiences
Ensure content is viewable on multiple devices
Instead of cuts, let’s talk about
*. Business growth
*. Increased profits
*. Great ROI
A mix of how to and case study, delivering value
Explore ways docs put products and services on the map and front-of-mind for customers
Content creation, reuse, and publishing to everyone on every devicePublishing Smarter
Use Adobe FrameMaker and its conditional text settings to create content unique to your audience and allow them to choose exactly what they read. Step-by-step instructions make it easy to get started, and explore powerful ideas.
Best practices when creating interactive video tutorial (Silicon Valley STC)Publishing Smarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
*. Develop a storyboard
*. Review a support topic
*. Create a related video
*. Help users visualize how to perform the task
Doing this can help your audience SEE how to resolve issues before they become problems
Timing is Everything: Deliver your story to the right people on the right devicePublishing Smarter
Delivering audience specific content that is truly adaptive to the needs of users is a sure way to provide content that helps them make the right choice when it comes to your services and products, every time.
Advantages to authoring in a topic based environment
*. More efficient
*. Structure helps produce better content
*. Takes advantage of new technologies for delivering content
I plan to share the best way to
*. Assess your current situation
*. Plan for your future and
*. Execute to the plan
After the presentation, you will:
*. Understand what topic–based writing is and its advantages
*. Follow best–practices for organizing new material into topic–based content
*. Understand the place of XML and DITA and how they may relate to your needs
Metrics that matter: Making the business case that documentation has valuePublishing Smarter
Presented at CMS/DITA North America 2016 to help people tell the story around content as a business asset. We agree there is value in documentation but have been challenged at times to “prove it”. Demo of how to present to groups including sales, support, service, IT, engineering, QA/testing, manufacturing, HR, training, finance, marketing, and every other business unit in your organization. Discussion on how documentation drives sales and generates corporate revenue to managers and executives helping them see how important documentation is to them.
Metrics that matter: Making the business case that documentation has value (r...Publishing Smarter
Tell the story around content as a business asset. We agree there is value in documentation but have been challenged at times to “prove it”. Present to groups including sales, support, service, IT, engineering, QA/testing, manufacturing, HR, training, finance, marketing, and every other business unit in your organization. Demonstrate how documentation drives sales and generates corporate revenue to managers and executives helping them see how important documentation is to them.
Best practices when creating interactive video tutorial: STC Silicon ValleyPublishing Smarter
A picture is worth 1000 words, how many is video worth?
In this session we address how to:
- Develop a storyboard
- Review a support topic
- Create a related video
- Help users visualize how to perform the task
Doing this helps your audience SEE how to resolve issues before they become problems
Convert content from unstructured to structured
EDD, conversion table, and a structured template
Using basic examples to get you started, this session:
Convert files with content such as character tags and paragraph tags
Add support for images and tables
Demo converting unstructured to structured using conversion tables
Samples are easy to recreate, but complex and powerful in functionality
Advantages to authoring in a topic based environment
*. More efficient
*. Structure helps produce better content
*. Takes advantage of new technologies for delivering content
I plan to share the best way to
*. Assess your current situation
*. Plan for your future and
*. Execute to the plan
After the presentation, you will:
*. Understand what topic–based writing is and its advantages
*. Follow best–practices for organizing new material into topic–based content
*. Understand the place of XML and DITA and how they may relate to your needs
Metrics that matter: Making the business case that documentation has valuePublishing Smarter
Presented at STC16 Summit in Anaheim, follow a case study in which a product launch was positively impacted by good planning around documentation early in the project.
Adobe FrameMaker XML Author (2015 release) enables both authors and subject matter experts to easily contribute DITA compliant content without knowing XML. An intuitive UI, multiple views, MathML equation support, and new DITA 1.3 support make it easier than ever before to get all content contributors in an enterprise on board for DITA while keeping the budget low.
In this webinar, Bernard Aschwanden will show how to author DITA compliant content as a subject matter expert in several ways with FrameMaker XML Author (2015 release). Workflows can include pure XML, or working in a guided author environment.
In this webinar you will learn how to configure your work environment as an author and create content such as DITA topics (tasks, concepts, references) using a simple to follow workflow.
Ideal slides (and live presentation) if you are looking to:
Develop video for use online:
Find out how to create and upload video to help users "get the picture." Get people to like your product and then buy it, which makes you money.
Create better content in Word: Find out how to best use styles to effectively manage content within your portfolio.
Reduce the amount to time spent manually adjusting content over and over and over and over again. That saves time. Time is money. Save money.
Share and collaborate with others:
Find out how to use the cloud to work together and increase productivity. Fewer back and forth conversations makes it faster to get to market. That saves money. And it makes money.
Publish content to the most popular formats: Find out how to convert your content to online formats with minimal effort, for maximum result.Single source publishing to multiple channels means spending less money, earning more money, and a smarter investment of money.
See and do. That's a powerful combination. During the lecture and demo, we showed you the benefits of the tools and processes, and now you can review all the slides in detail!
Easy steps to convert your content to structured (frame maker and xml)Publishing Smarter
Bernard Aschwanden of Publishing Smarter converts documents that contain character, paragraph, and table content marked up with tags, as well as other standard FrameMaker content and creates structured files. This presentation guides you through the general best practices when converting any legacy content. Forget copy and paste. Leverage what you have to create great structured content. Watch, learn, then do it yourself with provided sample files.
A look at a project to send automated emails. The processes behind it and how to do it yourself using 6 techniques: Secured folders, ODBC connections, Access queries, Excel Pivot tables, Excel macros and scheduled tasks
DataSaturday #1 - PBI Modeling At Warp Speed With Tabular Editor Advanced Scr...Riccardo Perico
Well designed model is core aspect for any successful BI project regardless the technology you are using.
Microsoft oriented BI solutions tend to use SSAS Tabular, Azure Analsysis Services and Power BI nowadays, and Microsoft provides its own tools to develop solutions for these products.
Designing model according to best practices and following standards is a must but sometimes could be an annoying and long process due to some lack in functionalities of the standard tools, because of this new "Community's Tools" born and they're used more and more.
Since 2020 Power BI is embracing "External Tools" to make developers' life easier, one of them is Tabular Editor.
During this session we'll se how to leverage "Advanced Scripting" feature in order to create model at the speed of light always following best practices and making BI development agile.
Office 365 Productivity Tips -- Mayhem in MinneapolisChristian Buckley
Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) are back with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered to a live audience at SharePoint Saturday Twin Cities, October 28th, 2017 with audience voting. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered at SharePoint Saturday Twin Cities in October 2017 with audience members voting on each round. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
How to select and create an effective visual for your business presentationDave Paradi
Why do so many business professionals only use bullet point slides and the standard simple graphs in their PowerPoint presentations? This slide deck explains the four reasons why this is the case for many professionals. It shares an approach that works for people like analysts, accountants, engineers, and technical experts who don’t want to become designers just to create effective presentations.
Essential Excel for Business Analysts and ConsultantsAsen Gyczew
Excel is the most often used first-choice tool of every business analyst and consultant. Maybe it is not the most fancy or sophisticated one, yet it is universally understood by everybody especially your boss and your customers.
Excel is still pretty advanced tool with countless number of features and functions. I have mastered quite a lot of them during my studies and while working. After some time in consulting I discovered that most of them are not that useful; some of them bring more problems than solutions. On top of that there are features that we are taught at university that are not flexible and pretty time consuming. While working as a business analyst I developed my own set of tricks to deal with Excel I learned how to make my analyses idiot-proven and extremely universal.
I will NOT teach you the entire Excel as it is simply not efficient (and frankly you don’t need it). This course is organized around 80/20 rule and I want to teach you the most useful (from business analyst / consultant perspective) formulas as fast as possible. I want you also to acquire thanks to the course good habits in Excel that will save you loads of time.
If done properly, this course will transform you in 1 day into pretty good business analyst that knows how to use Excel in the smart way. It is based on my 12 years of experience as a consultant in top consulting companies and as a Board Member responsible for strategy, improvement and turn-arounds in biggest companies from FMCG, SMG, B2B sector that I worked for. On the basis of what you will find in this course I have trained over 100 business analysts who now are Investment Directors, Senior Analyst, Directors in Consulting Companies, Board Members etc.
I teach step by step on the basis of Excel files that will be attached to the course. To make the best out of the course you should follow my steps and repeat what I do with the data after every lecture. Don’t move to the next lecture if you have not done what I show in the lecture that you have gone through.
I assume that you know basic Excel so the basic features (i.e. how to write formula in Excel) are not explained in this course. I concentrate on intermediate and advanced solutions and purposefully get rid of some things that are advanced yet later become very inflexible and useless (i.e. naming the variables). At the end, I will show 4 full blown analyses in Excel that use the tricks that I show in the lectures.
To every lecture you will find attached (in additional resources) the Excel shown in the Lecture so as a part of this course you will also get a library of ready-made analyses that can, with certain modification, be applied by you in your work.
The most easy way to build dashboards and publish it on the web. Easily share your excel data into dashboards and put them on web url so everyone you want can view and interact with the dashboards using filters and prompts.
Data Visualization for Management Consultants & AnalystAsen Gyczew
What is the aim of this course?
In consulting you will spend a lot of time on creating presentations to show the results of your analyses to the customer. That is why, data visualization is so important. With proper display of data you have more chances of convincing the customers that your approach makes sense. In this course I will teach how to use different data visualization techniques to show the results of your analyses during consulting projects.
In the course you will learn the following things:
1. What types of slides you should use to present your thoughts
2. What types of charts you should use for data visualization
3. How to read the charts
4. How to create charts in Excel
5. How to create charts in PowerPoint
6. How to create dynamic charts in Excel
For more check the following course
https://bit.ly/DataVisualizationMC
Automating DITA Publishing: How Gulfstream Publishes Style-rich, Interactive ...Publishing Smarter
If you have watched a TV show or movie in which characters travel the world in a Gulfstream, you have seen a company that elevates aviation to an art form. Sleek lines, luxurious cabins, and an ongoing pursuit of excellence are what we see onscreen.
Behind the scenes, there is DITA. Flight manuals, operators manuals, handbooks, and other content is sourced from one set of DITA materials. Gulfstream then publishes it in a system to PDF that is as functional, professional, and sharp looking as the airplanes they support.
How Gulfstream is doing this, though, is another story. It includes highs and lows of discovery, challenge, and success from open communications between partners. The experience of delivering the best looking and the best functioning documentation in the industry means months of effort to create a push-button approach to convert a DITA map to a finished digital PDF that provides a complete solution to online documentation for the cockpit.
This story is a continuing exploration of the boundaries of automation, compliance, design, and a desire to enhance the usability (and the re-usability) of content from creation to the final delivery. See how it works and what DITA can do to change the way we fly.
Convince Management to Invest in a CCMS (Lessons learned)Publishing Smarter
You are keenly aware of the benefits of a Component Content Management System (CCMS). Next steps; develop a business case to present to management. Answering their questions about an important investment decision means prepping for their key questions. This webinar presents you with questions management may ask, information on researching answers, and guidance on how to make your case. Learn through stories of companies and people who have a CCMS. Hear what they did to convince their management teams to make the long term investments that pay dividends for years to come.
Develop key components of a content strategy
Connect the implementation of the strategy with
Improved workflows for creating, managing, and publishing content
Reduction of risk in lack of compliance, inconsistency, missing information
Generation of revenue through effective multi-channel content delivery
Ask (and answer) questions related to tool selection
Hands-on with FrameMaker and DITA to create topics
Publish PDF and HTML5 formats
Implement an Adobe Experience Manager-based solution to ingest, manage, and publish content
DITA: From “Do I?” to “Done It!”: An Automotive Case Study that can apply to ...Publishing Smarter
This session showcases how documentation for one of the biggest auto manufacturers in the world was to migrated to DITA allowing for publishing of hundreds of manuals in over a dozen languages.
Vehicle documentation (owner’s manuals, user guides, quick reference guides, etc) are as crucial to a car as the brakes, engine, or chassis. Without these a car is not finished, and cannot be shipped and sold. Documentation failure can cost over $100,000 per MINUTE if it results in a line being shut down.
Learn about the journey and discovery of concerns, project scope definition and change, trials and tribulations of getting tools to do what was needed, and the net results. Along the way a component content management system, author tools, review processes, and much more had to be planned, tested, implemented, and supported.
Darwin Information Typing Architecture (DITA) is the accepted industry standard for creating structured content. A Unified Content Strategy is the methodical and purposeful management of your information assets across all divisions of your enterprise, in a way that breaks down silos and makes information easy to find and use.
Brakes, engine, or chassis is mission-critical for a car. Equally important is all the documentation (owner’s manuals, user guides, quick reference guides, etc). Without these, a car is not finished, and cannot be shipped or sold. When supporting one of the biggest auto manufacturers in the world meant migrating to DITA, a solution that supported publishing had to work right. It had to work the first time, and every time.
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• Identify how a tight time frame, expectations vs reality, last minute changes, and many late nights culminated into results that showcase the best and worst of tech comm and related tools and processes.
• Discover an automated publishing solution, where one source of content is transformed to multiple channels and uploaded to a CCMS.
Make the move from basic documents to structured documentsPublishing Smarter
Word is great when you have content that is managed by SharePoint, or based on standard and highly-enforced templates, or you have a team of developers to support your team of writers. However, there are too many ways for too many people to cause too many problems. Style overrides, manual formats, or just incorrect use of a template can haunt good content. You spend time and effort to make content great; now put a little bit more time into getting to know a tool that isn’t created for everyone. It’s created for those of us who work in technical communication. It’s time for Adobe FrameMaker.
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» Evaluate a Word document for content quality
» Rework content for a topic-based model
» Import a Word file to Adobe FrameMaker
» Create a structured workflow
» Migrate legacy content to a structured format
» Move your content to a CCMS
» Publish single sourced content to multiple channels, formats & devices
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Telling the documentation team story with numbers
1. Word + Excel + P o w e r P o i n t = Your Story
Bernard Aschwanden
www.publishingsmarter.com
bernard@publishingsmarter.com
Telling the Documentation Team
Story with Numbers
23:28
1
@publishsmarter
2. The agenda
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2
Use Word and Excel (and a tiny bit of PowerPoint) to:
analyze information
create numbers showing estimates, actuals, and deviations
deliver the clear story of the value of documentation
Show results in both words and numbers.
Today I will create a very basic project with:
estimates
actual values
comparison
Then I will:
analyze the numbers in a basic spreadsheet
deliver a final slideshow
Lastly, I’ll show an example or two where content sells
product
3. Housekeeping and note taking
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3
Not all slides or topics are
equally weighted
Use some, discard others
Slide speed varies as this is
a QUICK session
Questions? Ask along the
way!
I’d love to claim errors/typos
is on purpose… they isn’t,
ain’t, and weren’t never;
however, I’ll fix ‘em as I
can…
4. About your speaker
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4
Publishing Smarter:
President
Content strategist,
publishing technologies
expert, author, and geek-
enough
Certified Technical Trainer
DITA
Content management
Topic-based writing
Society for Technical
Communication
President
STC Associate Fellow
5. Standard disclaimer
23:28@publishsmarter
5
In the interest of brevity I
will make some blanket
statements to keep it
simple
It’s not all 100% “the
truth”, but I’ll stay close
Purists may complain
And they are wrong!
(except when they are
right)
6. Major disclaimer
23:28@publishsmarter
6
This is a quick session
There are LOTS of
numbers
Simple samples
Still complex ideas
Tricky to set things up
Happy to share files
To review/apply this
Watch the recording
Jot down “time stamps”
Cool item at 17:23
Excel formulas 18:57
Word updates 26:33
Then watch it again
Pause it, rewind, try it
Do this at your own pace
Slowly add your own data
9. Word has basic reporting
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9
Review > Spelling and Grammar
Review > Word Count
Click the resulting word count for more details
10. From your outline to Excel
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10
Work with Excel using this source content
Copy the outline into Excel, paste, reorganize
Add estimates to an Excel file as needed
23. Can be further configured
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23
Buyers Installation Configuration User
Buyers, 25 Installation
, 50
Configurati
on, 75
User, 125
Materials Info Pgs
Buyers
Installation
Configuration
User
Buyers, 25 Installation,
50
Configurati
on, 75
User, 125
Page Count
Buyers
Installation
Configuration
User
0
20
40
60
80
100
120
140
Buyers Installation Configuration User
Page count
24. Samples of more involved content
that may be required (one day)
@publishsmarter 23:28
24
Complex spreadsheets
25. Duplicate sheets
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25
Right click Estimates and make a copy
Delete sheets if not needed
Rearrange by drag/drop
Consider the following sheets
Estimates
Actuals
Differences
27. Track actuals as well as possible
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May not know true numbers, but gather data
Populate with as much accuracy as possible
28. Also identify the differences
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This allows you to have the best of both worlds
You estimate, you track, and then you analyze
30. Combine information into reports
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Using formulas you can make report building easier
31. Build sentences using CONCATENATE
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Join several text strings into one text string
=CONCATENATE(“Some text string: ", CellLocation)
Could be =CONCATENATE(“Total cost: $", B10)
Reads as: Total cost: $5000
Could be =CONCATENATE(“Start date: ", F12)
Reads as: Start date: May 19, 2014
=CONCATENATE("Our ", Role!B2, " is ", Role!A2, ".")
32. Complex combinations can be used
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=CONCATENATE("Our expected delivery date was
", TEXT('Metrics Main Estimates'!S46,"mmm dd,
yyyy"), " and the actual delivery date was ",
TEXT('Metrics Actual'!S46,"mmm dd, yyyy"), ", a
difference of ", Differences!S46, " days.")
34. Use the Excel data in reports
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Can be done in Word or in PowerPoint
It is WAY more than just a copy and paste though
35. Add/configure linked information
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In your source,
select/copy
Switch to the destination
Use the Home menu for
additional Paste options
Use Paste Special to
see many additional
options
Use Paste Link to see
which can connect to the
source
37. Outline view
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37
Use this to create your highest level slides quickly
Don’t worry about format yet, create quick high level
slide content only
Additional fleshing out, reorg, can be done later
38. Add images, charts, tables, and more
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Use the Insert menu to add additional components
If screen shots are needed (in any docs)
Display the screen required and configure it
Press Alt+PrtScr to copy it to the clipboard
Edit if required, or just paste as needed
For graphics, use the Drawing Tools > options
For charts use Chart Tools > options
Or use Paste Special and Excel source content
39. Now you can track time (and costs)
NEXT: Prove where you make the
business profitable
23:28@publishsmarter
What’s the value of docs?
39
40. Top 10 lists are awesome
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40
Ask the support desk for the top 10 questions
Document how long they spend answering them
Document how often they answer them
Let’s say 2 times per day, per call rep, and it’s a 5 minute
answer
Rep spends 10min/day, if you have 6 reps: An hour… Each day
365 hours per year (or about 9 weeks assuming 40hrs/week)
Document how long a team needs to work on creating
answers
Assume it takes you 2 weeks, and 3 people working =6 weeks
effort
Compare the savings
2 weeks pass, you “spend” 6 resource weeks, to save 9 weeks per
year
41. Top 10 your sales reps
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41
What do they demo the most
Create videos so that the world can see it
Add tutorials to the demo version (if you have one)
What do they find most complex to explain
Write clear information to summarize it
Free up reps to say “sure, let me send you a copy of the specs
for IT” and then move on
42. Top 10 your content
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Not only the 10 things MOST read/reviewed
Also the 10 things LEAST read/reviewed
Is it because the content is not ‘findable’
Or no longer relevant
Has the issue been fixed
In any case, if no one reads it, why do you create/edit/manage
it
43. Summing up the discussion,
and options to continue it.
@publishsmarter 23:28
43
Conclusion and contact
44. About this session
23:28@publishsmarter
44
Use Word and Excel (and a tiny bit of PowerPoint) to:
analyze information (basics shown in Word/XL)
create numbers showing estimates, actuals, and deviations (built in XL)
deliver the clear story of the value of documentation (Word/PPT reports)
Show results in both words and numbers.
Today I will create a very basic project with: (done in Excel)
estimates
actual values
comparison
Then I will:
analyze the numbers in a basic spreadsheet (done, in XL)
deliver a final slideshow (done, in PPT)
Lastly, I’ll show an example or two where content sells product
(next)
45. Today, Content Creation is
the most pivotal asset for a
company’s success
Technical Documentation
can increase profitability but
you need to show your
costs AND show your value
Measure your success
It’s your choice…
46. My request
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46
Please suggest this session to others
If there are any problems with slides, please let me
know
Remember my disclaimer at the beginning
Not all slides are equal: Use some, discard others
In the interest of brevity I make some blanket statements
It’s not all 100% “the truth”, but I’ll stay close
Purists may complain
And they are wrong!
(except when they are right)
Do this yourself, and use the results to prove the
value of your STC membership, and of your docs
47. What is the STC value?
23:28@publishsmarter
47
If you got a tip here and you apply it… track your
results
If it cuts just 1 quarterly meeting of 6 people…
Saves 4 meetings per year (assume it is 1 hour long)
Let’s assume they each earn $60K/year
That’s $30/hour times 6 people is $180… per quarter
Over $600 for a year
You just paid for 2 years+ of membership in saved productivity
It also means they can put their time to better use
You just made the company more profitable as they are doing
their jobs, not wasting their time on non-core tasks