The document discusses voucher types in Tally accounting software. It describes the different types of vouchers like sales, purchase, payment, receipt and journal vouchers. It provides examples of transactions and explains which voucher type to use for each. It also explains the role of buttons in voucher entry and changing voucher types. The exercises at the end demonstrate how to analyze transactions and select the appropriate voucher type.

1. Tally
Accounting Package
UNIT - 3

2. Objectives of this session
Voucher Entry
Voucher Types
Role of Buttons
Exercise

3. Introduction
In accounting, vouchers are the main input besides the
opening balances which you put in the masters. The
output is the form of Reports.
Tally recognizes a number of vouchers, which can be
used to enter the first information of the transaction.
Vouchers are of different types. Some of them are
already defined in the Tally software.

4. Voucher Types
Some of the general vouchers are as follows:
o Sales Voucher
o Purchase Voucher
o Payment Voucher
o Receipt Voucher
o Journal Voucher
Other than the predefined vouchers of the Tally software, users
can create vouchers of their own desire and requirement also.

5. Voucher Entry
Voucher Entry is done by selecting ‘Voucher Entry’ option from
the ‘Gateway of Tally’.

6. Voucher Entry
The default voucher entry screen displayed is the ‘Payment Voucher’. To
change the screen for different voucher type, use Button Bar or Function
Keys.

7. Voucher Type Selection
Voucher type selection is the mental work done by you
not by computer and it is totally based on the accounting
concepts.

8. Exercise
Let us analyze the voucher type in the following transactions.
2004 Particulars Amount (Rs.)
April 1 Mohan started business with Cash 5000
-- 2 Deposit in the Bank 500
-- 3 Furniture purchased for Cash 200
-- 5 Purchased goods for Cash 400
-- 8 Purchased goods from M/s Ram Narain on credit 1000
-- 16 Goods sold to M/s Ram & Co. for cash 600
-- 24 Goods sold on credit to Ramesh 300
-- 28 Received cash from Ramesh 300
-- 30 Paid Rent 100
-- 30 Paid Salary 200

9. Exercise
2004 Particulars Amount (Rs.)
April 1 Mohan started business with Cash 5000
Cash A/c Dr. 5000
To Mohan’s Capital A/c 5000
(Being the amount invested by Mohan in the business)
This journal entry will give the idea of voucher type. As the
Company is receiving some money it is receipt voucher or as this
is of capital nature it may be journal voucher.

10. Exercise
2004 Particulars Amount (Rs.)
April 2 Deposit in the Bank 500
Bank A/c Dr. 500
To Cash A/c 500
(Being the amount paid into the Bank)
As the Company is paying and receiving some money it is contra
voucher.

11. Exercise
2004 Particulars Amount (Rs.)
April 3 Furniture purchased for Cash 200
Furniture A/c Dr. 200
To Cash A/c 200
(Being furniture purchased for cash)
As the Company is spending some money for the purchase of an
asset, it is payment voucher.

12. Exercise
2004 Particulars Amount (Rs.)
April 5 Purchased goods for Cash 400
Purchase A/c Dr. 400
To Cash A/c 400
(Being goods purchased for cash)
As the Company is spending some money for the purchase of
goods (for trade), it is purchase voucher or as this is of cash
payment nature it may be payment voucher.

13. Exercise
2004 Particulars Amount (Rs.)
April 8 Purchased goods from M/s Ram Narain on credit 1000
Purchase A/c Dr. 1000
To M/s.Ram Narain A/c 1000
(Being goods purchased from M/s.Ram Narain on credit)
As the Company purchased of goods (for trade) with out payment,
it is purchase voucher.

14. Exercise
2004 Particulars Amount (Rs.)
April 16 Goods sold to M/s Ram & Co. for cash 600
Cash A/c Dr. 600
To Sales A/c 600
(Being goods sold for cash)
As the company sold goods to M/s. Ram & Co for cash, it is sales
voucher or as this is of cash receipt nature it may be receipt
voucher.

15. Exercise
2004 Particulars Amount (Rs.)
April 24 Goods sold on credit to Ramesh 300
Ramesh A/c Dr. 300
To Sales A/c 300
(Being goods sold to Ramesh on credit)
As the company sold goods to Ramesh on credit, it is sales
voucher.

16. Exercise
2004 Particulars Amount (Rs.)
April 28 Received cash from Ramesh 300
Cash A/c Dr. 300
To Ramesh A/c 300
(Being cash received from Ramesh)
As the Company is receiving some money it is receipt voucher.

17. Exercise
2004 Particulars Amount (Rs.)
April 30 Paid Rent 100
Rent A/c Dr. 100
To Cash A/c 100
(Being the amount paid for rent)
As the Company is spending some money it is payment voucher.

18. Exercise
2004 Particulars Amount (Rs.)
April 30 Paid Salary 200
Cash A/c Dr. 200
To Salary A/c 200
(Being the amount paid for salary)
As the Company is spending some money it is payment voucher.

19. Voucher Entry : Receipt Voucher
Cash Account Dr.
To Capital Account
(Being the amount invested by Mohan in the business as
capital)
1. Come to Gateway of Tally
2. Select Voucher Entry either by clicking by mouse or by
pressing ‘V’
3. Following window with default voucher type ‘Payment
Voucher’ will appear.
4. Select F6 button from button bar or press F6 from
keyboard the type of voucher change from payment
voucher to receipt voucher.

20. Voucher Entry : Receipt Voucher
5. Following window of ‘Receipt Voucher’ will appear.
6. In front of ‘To’ write ‘R’ a list of related ledger will
appear, select the Ram’s capital option.
7. Enter the amount Rs.5000 in credit
8. Press Enter
9. The ‘By’ Column will appear, write ‘C’ a list of related
ledger will appear select the cash option, the same
amount automatically gets entered in debit column.

21. Voucher Entry : Receipt Voucher
The Receipt Voucher screen will appear as follows :

22. Voucher Entry : Contra Voucher
Bank Account Dr.
To Cash Account
(Being the amount paid into bank)
1. Come to ‘Gateway of Tally’
2. Select Voucher Entry either by clicking by mouse or by
pressing ‘V’
3. Following window with default voucher type ‘Payment
Voucher’ will appear.
4. In front of ‘To’ write ‘C’ a list of related ledger will appear
select the cash option.

23. Voucher Entry : Contra Voucher
5. Enter the amount in credit
6. Press Enter
7. The ‘By’ Column will appear write ‘B’ a list of related
ledger will appear select the bank option, the same
amount automatically gets entered in debit column.

24. Voucher Entry : Contra Voucher
The Contra Voucher screen will appear as follows :

25. Voucher Entry : Payment Voucher
Furniture Account Dr.
To Cash Account
(Being Furniture purchased for Cash)
1. Come to ‘Gateway of Tally’
2. Select Voucher Entry either by clicking by mouse or by
pressing ‘V’
3. Following window with default voucher type, ‘Payment
Voucher’ will appear.
4. In front of ‘Dr’ write ‘F’ a list of related ledger will appear,
select the Furniture option.

26. Voucher Entry : Payment Voucher
5. A new window will also appear, asking for detail of
furniture purchased with amount.
6. Enter the amount in debit
7. Press Enter
8. The ‘Cr’ Column will appear, write ‘C’ a list of related
ledger will appear select the cash option, the same
amount automatically gets entered in debit column.

27. Voucher Entry : Payment Voucher
The Contra Voucher screen will appear as follows :

28. Voucher Entry : Purchase Voucher
Purchase Account Dr.
To Cash Account
(Being goods Purchased for Cash)
1. Come to ‘Gateway of Tally’
2. Select Voucher Entry either by clicking by mouse or by
pressing ‘V’
3. Following window with default voucher type ‘Payment
Voucher’ will appear.
4. Press button F9 for purchase voucher
5. In front of ‘Cr’ write ‘C’ a list of related ledger will appear,
select the cash option.

29. Voucher Entry : Purchase Voucher
6. A new window will also appear, asking for detail of
purchased with amount
7. Enter the amount in credit
8. Press Enter
9. The ‘Dr’ Column will appear, write ‘p’ a list of related
ledger will appear, select the Purchase Account option,
the same amount automatically gets entered in debit
column.

30. Voucher Entry : Purchase Voucher
The Purchase Voucher screen will appear as follows :

31. Role of Button
F2 : To change the date of the voucher
Alt + F2 : To change Voucher Period
F3 : To switch to another loaded company and
enter a voucher in it.

32. Role of Button
continue …
F4 : To create a Contra Voucher
F5 : To create a Payment Voucher
F6 : To create a Receipt Voucher
F7 : To create Journal Note such as
Debit and Credit Notes
F8 : To create Sales Voucher
F9 : To create Purchase Voucher

33. Role of Button
continue …
F10 : To Reverse Journal Voucher and also
to create Memorandum
F11 : To change the features
Post Dated : To make the current voucher Post-Dated
Optional : To mark the current voucher Optional

34. Thank You
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(Centre for Knowledge Transfer)