tallytutor3-110411093531-phpapp02 (1).pdf

Tally
Tally
Accounting Package
Accounting Package
UNIT
UNIT -
- 3
3

Objectives of this session
Objectives of this session

Voucher Entry
Voucher Entry

Voucher Types
Voucher Types

Role of Buttons
Role of Buttons

Exercise
Exercise

Introduction
Introduction
In accounting, vouchers are the main input besides the
In accounting, vouchers are the main input besides the
opening balances which you put in the masters. The
opening balances which you put in the masters. The
output is the form of Reports.
output is the form of Reports.
Tally recognizes a number of vouchers, which can be
Tally recognizes a number of vouchers, which can be
used to enter the first information of the transaction.
used to enter the first information of the transaction.
Vouchers are of different types. Some of them are
Vouchers are of different types. Some of them are
already defined in the Tally software.
already defined in the Tally software.

Voucher Types
Voucher Types
Some of the general vouchers are as follows:
Some of the general vouchers are as follows:
o
o Sales Voucher
Sales Voucher
o
o Purchase Voucher
Purchase Voucher
o
o Payment Voucher
Payment Voucher
o
o Receipt Voucher
Receipt Voucher
o
o Journal Voucher
Journal Voucher
Other than the predefined vouchers of the Tally software, users
Other than the predefined vouchers of the Tally software, users
can create vouchers of their own desire and requirement also.
can create vouchers of their own desire and requirement also.

Voucher Entry
Voucher Entry
Voucher Entry is done by selecting
Voucher Entry is done by selecting ‘
‘Voucher Entry
Voucher Entry’
’ option from
option from
the
the ‘
‘Gateway of Tally
Gateway of Tally’
’.
.

Voucher Entry
Voucher Entry
The default voucher entry screen displayed is the
The default voucher entry screen displayed is the ‘
‘Payment Voucher
Payment Voucher’
’. To
. To
change the screen for different voucher type, use Button Bar or
change the screen for different voucher type, use Button Bar or Function
Function
Keys.
Keys.

Voucher Type Selection
Voucher Type Selection
Voucher type selection is the mental work done by you
Voucher type selection is the mental work done by you
not by computer and it is totally based on the accounting
not by computer and it is totally based on the accounting
concepts.
concepts.

Exercise
Exercise
Let us analyze the voucher type in the following transactions.
Let us analyze the voucher type in the following transactions.
200
200
Paid Salary
Paid Salary
--
-- 30
30
100
100
Paid Rent
Paid Rent
--
-- 30
30
300
300
Received cash from
Received cash from Ramesh
Ramesh
--
-- 28
28
300
300
Goods sold on credit to
Goods sold on credit to Ramesh
Ramesh
--
-- 24
24
600
600
Goods sold to M/s Ram Co. for cash
--
-- 16
16
1000
1000
Purchased goods from M/s Ram
Purchased goods from M/s Ram Narain
Narain on credit
on credit
--
-- 8
8
400
400
Purchased goods for Cash
--
-- 5
5
200
200
Furniture purchased for Cash
--
-- 3
3
500
500
Deposit in the Bank
Deposit in the Bank
--
-- 2
2
5000
5000
Mohan started business with Cash
April 1
April 1
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Cash A/c
Cash A/c Dr.
Dr. 5000
5000
To Mohan
To Mohan’
’s Capital A/c
s Capital A/c 5000
5000
(Being the amount invested by Mohan in the business)
(Being the amount invested by Mohan in the business)
This journal entry will give the idea of voucher type. As the
This journal entry will give the idea of voucher type. As the
Company is receiving some money it is
Company is receiving some money it is receipt voucher
receipt voucher or as this
or as this
is of capital nature it may be
is of capital nature it may be journal voucher
journal voucher.
.
5000
5000
April 1
April 1
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Bank A/c
Bank A/c Dr.
Dr. 500
500
To Cash A/c
To Cash A/c 500
500
(Being the amount paid into the Bank)
(Being the amount paid into the Bank)
As the Company is paying and receiving some money it is
As the Company is paying and receiving some money it is contra
contra
voucher
voucher.
.
500
500
Deposit in the Bank
Deposit in the Bank
April 2
April 2
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Furniture A/c
Furniture A/c Dr.
Dr. 200
200
To Cash A/c
To Cash A/c 200
200
(Being furniture purchased for cash)
(Being furniture purchased for cash)
As the Company is spending some money for the purchase of an
As the Company is spending some money for the purchase of an
asset, it is
asset, it is payment voucher
payment voucher.
.
200
200
April 3
April 3
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Purchase A/c
Purchase A/c Dr.
Dr. 400
400
To Cash A/c
To Cash A/c 400
400
(Being goods purchased for cash)
(Being goods purchased for cash)
As the Company is spending some money for the purchase of
As the Company is spending some money for the purchase of
goods (for trade), it is
goods (for trade), it is purchase voucher
purchase voucher or as this is of cash
or as this is of cash
payment nature it may be
payment nature it may be payment voucher
payment voucher.
.
400
400
April 5
April 5
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Purchase A/c
Purchase A/c Dr.
Dr. 1000
1000
To M/
To M/s.Ram
s.Ram Narain
Narain A/c
A/c 1000
1000
(Being goods purchased from M/
(Being goods purchased from M/s.Ram
s.Ram Narain
Narain on credit)
on credit)
As the Company purchased of goods (for trade) with out payment,
As the Company purchased of goods (for trade) with out payment,
it is
it is purchase voucher
purchase voucher.
.
1000
1000
Purchased goods from M/s Ram
Purchased goods from M/s Ram Narain
Narain on credit
on credit
April 8
April 8
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Cash A/c
Cash A/c Dr.
Dr. 600
600
To Sales A/c
To Sales A/c 600
600
(Being goods sold for cash)
(Being goods sold for cash)
As the company sold goods to M/s. Ram Co for cash, it is
As the company sold goods to M/s. Ram Co for cash, it is sales
sales
voucher
voucher or as this is of cash receipt nature it may be
or as this is of cash receipt nature it may be receipt
receipt
voucher
voucher.
.
600
600
April 16
April 16
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Ramesh
Ramesh A/c
A/c Dr.
Dr. 300
300
To Sales A/c
To Sales A/c 300
300
(Being goods sold to
(Being goods sold to Ramesh
Ramesh on credit)
on credit)
As the company sold goods to
As the company sold goods to Ramesh
Ramesh on credit, it is
on credit, it is sales
sales
voucher.
voucher.
300
300
Goods sold on credit to
Goods sold on credit to Ramesh
Ramesh
April 24
April 24
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Cash A/c
Cash A/c Dr.
Dr. 300
300
To
To Ramesh
Ramesh A/c
A/c 300
300
(Being cash received from
(Being cash received from Ramesh
Ramesh)
)
As the Company is receiving some money it is
As the Company is receiving some money it is receipt voucher.
receipt voucher.
300
300
Received cash from
Received cash from Ramesh
Ramesh
April 28
April 28
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Rent A/c
Rent A/c Dr.
Dr. 100
100
To Cash A/c
To Cash A/c 100
100
(Being the amount paid for rent)
(Being the amount paid for rent)
As the Company is spending some money it is
As the Company is spending some money it is payment voucher
payment voucher.
.
100
100
Paid Rent
Paid Rent
April 30
April 30
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Exercise
Exercise
Cash A/c
Cash A/c Dr.
Dr. 200
200
To Salary A/c
To Salary A/c 200
200
(Being the amount paid for salary)
(Being the amount paid for salary)
As the Company is spending some money it is
As the Company is spending some money it is payment voucher
payment voucher.
.
200
200
Paid Salary
Paid Salary
April 30
April 30
Amount (
Amount (Rs
Rs.)
.)
Particulars
Particulars
2004
2004

Voucher Entry : Receipt Voucher
Cash Account Dr.
Cash Account Dr.
To Capital Account
To Capital Account
(Being the amount invested by Mohan in the business as
(Being the amount invested by Mohan in the business as
capital)
capital)
1.
1. Come to Gateway of Tally
Come to Gateway of Tally
2.
2. Select Voucher Entry either by clicking by mouse or by
Select Voucher Entry either by clicking by mouse or by
pressing
pressing ‘
‘V
V’
’
3.
3. Following window with default voucher type
Following window with default voucher type ‘
‘Payment
Payment
Voucher
Voucher’
’ will appear.
will appear.
4.
4. Select F6 button from button bar or press F6 from
Select F6 button from button bar or press F6 from
keyboard the type of voucher change from payment
keyboard the type of voucher change from payment
voucher to receipt voucher.
voucher to receipt voucher.

5.
5. Following window of
Following window of ‘
‘Receipt Voucher
Receipt Voucher’
’ will appear.
will appear.
6.
6. In front of
In front of ‘
‘To
To’
’ write
write ‘
‘R
R’
’ a list of related ledger will
a list of related ledger will
appear, select the Ram
appear, select the Ram’
’s capital option.
s capital option.
7.
7. Enter the amount Rs.5000 in credit
Enter the amount Rs.5000 in credit
8.
8. Press Enter
Press Enter
9.
9. The
The ‘
‘By
By’
’ Column will appear, write
Column will appear, write ‘
‘C
C’
’ a list of related
a list of related
ledger will appear select the cash option, the same
amount automatically gets entered in debit column.

The Receipt Voucher screen will appear as follows :
The Receipt Voucher screen will appear as follows :

Voucher Entry : Contra Voucher
Bank Account Dr.
Bank Account Dr.
To Cash Account
To Cash Account
(Being the amount paid into bank)
(Being the amount paid into bank)
1.
1. Come to
Come to ‘
‘Gateway of Tally
Gateway of Tally’
’
2.
pressing
pressing ‘
‘V
V’
’
3.
‘Payment
Payment
Voucher
Voucher’
’ will appear.
will appear.
4.
4. In front of
In front of ‘
‘To
To’
’ write
write ‘
‘C
C’
’ a list of related ledger will appear
a list of related ledger will appear
select the cash option.

5.
5. Enter the amount in credit
Enter the amount in credit
6.
6. Press Enter
Press Enter
7.
7. The
The ‘
‘By
By’
’ Column will appear write
Column will appear write ‘
‘B
B’
a list of related
ledger will appear select the bank option, the same
ledger will appear select the bank option, the same

The Contra Voucher screen will appear as follows :

Voucher Entry : Payment Voucher
Furniture Account Dr.
Furniture Account Dr.
To Cash Account
To Cash Account
(Being Furniture purchased for Cash)
(Being Furniture purchased for Cash)
1.
1. Come to
Come to ‘
‘Gateway of Tally
Gateway of Tally’
’
2.
pressing
pressing ‘
‘V
V’
’
3.
3. Following window with default voucher type,
Following window with default voucher type, ‘
‘Payment
Payment
Voucher
Voucher’
’ will appear.
will appear.
4.
4. In front of
In front of ‘
‘Dr
Dr’
’ write
write ‘
‘F
F’
’ a list of related ledger will appear,
a list of related ledger will appear,
select the Furniture option.
select the Furniture option.

5.
5. A new window will also appear, asking for detail of
A new window will also appear, asking for detail of
furniture purchased with amount.
furniture purchased with amount.
6.
6. Enter the amount in debit
Enter the amount in debit
7.
7. Press Enter
Press Enter
8.
8. The
The ‘
‘Cr
Cr’
‘C
C’
a list of related

Voucher Entry : Purchase Voucher
Purchase Account Dr.
Purchase Account Dr.
To Cash Account
To Cash Account
(Being goods Purchased for Cash)
(Being goods Purchased for Cash)
1.
1. Come to
Come to ‘
‘Gateway of Tally
Gateway of Tally’
’
2.
pressing
pressing ‘
‘V
V’
’
3.
‘Payment
Payment
Voucher
Voucher’
’ will appear.
will appear.
4.
4. Press button F9 for purchase voucher
Press button F9 for purchase voucher
5.
5. In front of
In front of ‘
‘Cr
Cr’
’ write
write ‘
‘C
C’
’ a list of related ledger will appear,
a list of related ledger will appear,

6.
6. A new window will also appear, asking for detail of
A new window will also appear, asking for detail of
purchased with amount
purchased with amount
7.
7. Enter the amount in credit
Enter the amount in credit
8.
8. Press Enter
Press Enter
9.
9. The
The ‘
‘Dr
Dr’
‘p
p’
a list of related
ledger will appear, select the Purchase Account option,
ledger will appear, select the Purchase Account option,
the same amount automatically gets entered in debit
the same amount automatically gets entered in debit
column.
column.

The Purchase Voucher screen will appear as follows :
The Purchase Voucher screen will appear as follows :

Role of Button
Role of Button
F2
F2 :
: To change the date of the voucher
To change the date of the voucher
Alt + F2
Alt + F2 :
: To change Voucher Period
To change Voucher Period
F3
F3 :
: To switch to another loaded company and
To switch to another loaded company and
enter a voucher in it.
enter a voucher in it.

Role of Button
Role of Button
F4
F4 :
: To create a Contra Voucher
To create a Contra Voucher
F5
F5 :
: To create a Payment Voucher
To create a Payment Voucher
F6
F6 :
: To create a Receipt Voucher
To create a Receipt Voucher
F7
F7 :
: To create Journal Note such as
To create Journal Note such as
Debit and Credit Notes
Debit and Credit Notes
F8
F8 :
: To create Sales Voucher
To create Sales Voucher
F9
F9 :
: To create Purchase Voucher
To create Purchase Voucher
continue …

Role of Button
Role of Button
F10
F10 :
: To Reverse Journal Voucher and also
To Reverse Journal Voucher and also
to create Memorandum
to create Memorandum
F11
F11 :
: To change the features
To change the features
Post Dated
Post Dated :
: To make the current voucher Post
To make the current voucher Post-
-Dated
Dated
Optional
Optional :
: To mark the current voucher Optional
To mark the current voucher Optional
continue …

Thank You
Thank You
A Course by
A Course by
(Centre for Knowledge Transfer)

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