This document provides instructions for configuring and using an instant VAT invoice in Tally. It includes steps to: 1. Set up the VAT statutory setup including enabling VAT, selecting the state and dealer type, and configuring the VAT rate. 2. Create the necessary ledgers including a sales VAT ledger, party ledger, and VAT tax ledger. 3. Create a special voucher type called "Vat Instant 4%" to raise invoices with instant VAT calculation. 4. Demonstrate raising a sales invoice using the special voucher type, where the VAT amount is automatically calculated on the total sales amount at 4%.

1. Master Mind Solutions
Tally Accounting Institute
www.mastermindsolutions.in
Tally
Instant
Vat & CST
Tax %
Invoice

2. Tally Invoice Instant Vat Tax %
Raise Quick Invoice
We, need not select the Vat Tax % For Vat
Tax Calculation
We have to change the
set up file :-
Enable Vat F11
Create Ledgers :- –
1- Party Ledger …2- Sales Ledger…3- Vat
Tax Ledger
Create Voucher :->Vat Tax Rate
First Let us Configure Vat Statutory Set Up
Press F.11 Features Key ( Picture One)
Next Pop Up Box will appear -> Contains Company Features
Select “ Statutory & Taxation”

3. Master Mind Solutions
Tally Accounting Institute
(Previous Picture)
First Let us Configure Vat Statutory Set Up
Press F.11 Features Key
Next Pop Up Box will appear -> Contains Company Features
Now you are in :-
“ Statutory & Taxation”
“Yes” To Enable Value Added Tax (VAT)
“Yes” To -> Set / Alter VAT Details
Select State-> Tamilnadu
Type of Dealer -> Regular
Regular Vat Applicable From-> 01/04/2014
Vat Configuration Set Up is Completed
“Yes” To Accept…

4. ( Picture One)
Create Ledgers:- Leger Name -> “Sales Vat Local 4%”
Select Group Under -> “Sales Account” in the List of Ledger Accounts Menu
“Yes” -> To Inventory Values Are Affected
( Picture Two)
Statutory Information
“Yes” To -> Used in Vat Returns-> Enter
Next Pop up Window Appear-> “ VAT / TAX Class”
Select -> “Sales @ 4%”
“Yes” To -> Use of Assessable Value Calculation
( Picture Three)
Method of Apportion - > Select “ Based On Quantity”

5. Master Mind Solutions
Tally Accounting Institute
Create Ledgers:- Party Ledger
Leger Name -> “Sun & Moon Enterprises”
Group Under -> “Sundry Debtors” -> Select from the List of Ledger Accounts Menu
“Yes” -> To Maintain Balances Bill –By-Bill
Default Credit Period -> 30 Days
Enter To Accept

6. Master Mind Solutions
Tally Accounting Institute
Create Ledgers:- Vat Tax Ledger
Leger Name -> “Vat Tax @ 4%”
Group Under -> “Duties & Taxes” -> Select from the List of Ledger Accounts Menu
Type of Duty / Tax -> Select “VAT” From Pop Up Menu Types of Duty / Tax
Default Vat / Tax Class -> Select “ Input Vat @ 4% From the VAT / Tax Class
“No” To Maintain Bill-By-Bill
Percentage of Calculation -> @ 4% Automatically Selected by Tally
Method of Calculation - > On Vat Rate
Rounding Method – “Say” Not Applicable
Enter To Accept

7. Picture One
Create Inventory Ledgers:-
Product Name -> “ Air Compressor Unit”
Jump To :-Units-> No’s ( Numbers)
Pass over the -> Tax Information
Picture Two
Create Inventory Ledgers:-
Product Name -> “ Honda Generator 5 Kva”
Jump To :-Units-> No’s ( Numbers)
Pass over the -> Tax Information

8. Instant Vat Tax Invoice
We Have to Raise the Sales Invoice in a Special Sales Entry Mode
Let us Create a Special Voucher:-
Pictures :- 1-2-3
Gateway of Tally-> Accounts Information-> Voucher Type-> Create
Picture:-4
Voucher Name -> Vat Instant 4%
Select :- Type of Voucher-> Sales ( Group) From the List of Groups
Method of Voucher Numbering-> Automatic
“Yes” To -> Use Common Narration
Printing Mode :- As is where is.
Important :-
Name of Class-> Vat Instant 4 %
Enter To Next Window…
I
M
P
O
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T
A
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9. Instant Vat Tax Invoice
Divided by Three Fields - > Fill the Fields as below
After Enter into -> Name of Class-> Vat Instant 4 %
Field One :-
You are in Voucher Class:-> Vat Instant 4 %
Step 1:-Exclude These Groups Field -> In Blank -> Select -> End of List…..Enter
Step 2 :-Include These Groups Field -> Select “ Sundry Debtors” From the List of Groups
Sundry Debtors reflects to Sales Parties - > Funds Receivable
Let us See the Next Fields
Field Numbers Two & Three
IMPORTANT
Field - 1
Field -2
Field - 3

10. Field - 1
Field -2
Field - 3
Instant Vat Tax Invoice
Field Numbers Two & Three
Field Two :-
You are in Voucher Class:->
Default Accounting Allocation For Each Item in Invoice
Now Curser stands in “ Ledger Name Field”
Select Ledger Name From the List of Ledger Accounts -> “ Sales Vat Local 4%”
Let us See the Next Field
VAT/Tax Class Field

11. Field - 1
Field -2
Field - 3
Instant Vat Tax Invoice
Field Numbers Two & Three
Field Two:-
Previously :-Selected Ledger Name From the List of Ledger Accounts -> “ Sales Vat Local 4%”
Now We are in - >VAT/Tax Class Field
Select “Sales @4%” From the VAT Tax Class Pop Up Menu
Next Field - Percentage-> 100 %
Let us See the Next
Field- Three

12. Instant Vat Tax Invoice
Field Three:-
Additional Ac counting Entries ( Taxes/ Other Charges)
The Blank Field represents -> Taxes & Other Charges
Select Vat Tax 4% -> From the List of Ledger Accounts.. Enter
Next Field :- Type of Calculation Select -> Calculation Methods -? “ On Total Sales”
Enter to Continue…Next
Field - 1
Field -2
Field - 3

13. Instant Vat Tax Invoice
You are in Voucher Class:-> Vat Instant 4 %
Exclude These Groups Field -> Select Nil-> End of List
Include These Groups Field -> Select “ Sundry Debtors”…Enter
Now Include Group -> Occupies “ Sundry Debtors”
Default Accounting Allocations For Each Item In Invoice:-
Ledger Name- Select “ Sales Vat Local 4%”
Now Ledger Name -> “ Sales Vat Local @4%” Occupied
VAT /Tax Class Field -> Select “ Sales @ 4% From the List of Accounts Menu
The Blank Field represents -> Taxes & Other Charges
Select Vat Tax 4% -> From the List of Ledger Accounts.. Enter
Next Field :- Type of Calculation Select -> Calculation Methods -? “ On Total Sales”…Enter
Value Basis -> 4% Tax
Rounding Method - > Not Applicable
Rounding Limit -> Set Blank
Remove if Zero-> “Yes”
This is the completion of Vat Class …
Field -1
Field -2
Field -3
Field - 1
Field -2
Field - 3

14. Sales in Default Mode
Instant Vat Tax Invoice
Select Sales Voucher Entry How?
Field One:-
Gateway of Tally-> Accounting Vouchers->Select -> Sales F8
Sales Voucher Contains:- Financial Accounts ., Inventory & Statutory.
Date-> Serial Numbers->Party’s Ledger Name-> Vat Class
Product Name-> Item Quantity-> Rate-> Per-> Discount %-> Amount
Field Two:-
Press F8 Sales Voucher Mode
Select “ Vat Instant 4% -> From List of Types.. Enter
Field Three:-
Now you are in Voucher Type-> Name Vat Instant 4 %.
Select Class-> “Vat Instant 4%” From the Voucher Class List
Yes…Instant Vat Tax Invoice is ready to work.

15. Sales in Voucher Class Mode
Instant Vat Tax Invoice
Sales Voucher Entry How?
Field One:-
Now you are in Special Sales Entry Mode Viz., “ Vat Instant 4%”
Exhibiting :- Date -> Serial Numbers
“ VAT TAX @4%
Field Two:-
In the blank field :- Select Party Name “ Sun & Moon Enterprises” From the List of Ledger Accounts

16. Instant Vat Tax Invoice
Sales Voucher Entry How?
Field One:-
Party Name Selected :- “ Sun & Moon Enterprises” From the List of Ledger Accounts
Enter To Inventory Field..
Field Two:-
Name of Item:- Blank Field-> Select the Product
“ Air Compressor Unit”…Enter to Next…

17. Instant Vat Tax Invoice
Sales Voucher Entry How?
Field One:-
Name of Item:- Blank Field-> Product Selected
“ Air Compressor Unit”… Enter to Next…
Field Two:-
“ Item Allocations for : “ Air Compressor Unit”
Do as follows…
Godown- > Main Location
Quantity-> 1 No’s
Rate-> Rs.1,50,000-00
Amount Calculated -> Rs.1,50,000-00
Enter to Select Next Product..

18. Instant Vat Tax Invoice
Sales Voucher Entry How?
Field One:-
Party Name-> Sun & Moon Enterprises“
Item (1) “ Air Compressor Unit”
Quantity-> 1 No’s…..Rate-> Rs.1,50,000-00…..Amount Calculated -> Rs.1,50,000-00
Note :
Vat Tax 4% Ledgers is instantly displaying & Vat 4% Tax is Auto Calculated by Tally is Rs.6,000-00
Product Value Rs.1,50,000-00 x 4%/100 = Rs.6,000-00
You need not select Vat Tax ….& No Display of Ledger Accounts
Enter to Select Next Product.
.
Field Two:-
Select Next Product “ Honda Generator 5 KVA” From the List of Items
Enter To Next ….

19. Instant Vat Tax Invoice - >Sales Voucher Entry How?
Field One:-
Party Name-> Sun & Moon Enterprises“
Item (1) “ Air Compressor Unit” ……. Quantity-> 1 No’s…..Rate-> Rs.1,50,000-00…..Amount Calculated -> Rs.1,50,000-00
Note :
Vat Tax 4% is Auto Calculated by Tally is Rs.6,000-00
Select Next Product “ Honda Generator 5 KVA” From the List of Items
Field Two:-
Quantity-> 1 No’s…..Rate-> Rs.2,50,000-00…..Amount Calculated -> Rs.2,50,000-00
Enter -> Now
Products Value is Rs.4,00,000-00
Vat Tax 4% is Auto Calculated by Tally Product s -> Rs.16,000-00
Total Party Amount is Rs.4,16,000-00

20. Instant Vat Tax Invoice - >Sales Voucher Entry How?
Sales Voucher Mode-> “Vat Instant 4%”
Voucher Class -> Vat Instant 4%
Date -> 01/04/2014
Party Name-> Sun & Moon Enterprises“
Item (1) “ Air Compressor Unit” .Qty-> 1 No’s…..Rate-> Rs.1,50,000-00…..Value->Rs. 1,50,000-00
Item (2) “ Honda Generator ” Qty-> 1 No’s…..Rate-> Rs.2,50,000-00……....Value-> Rs.2,50,000-00
Total Item Value -> Rs.4,00,000-00
Vat Tax 4% is Auto Calculated by Tally is-> Rs. 16,000-00
Total Party Amount is-> Rs.4,16,000-00
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