Susan Phillips has over 25 years of experience working as an administrative assistant and is seeking a new position. She has excellent skills in Microsoft Office programs, accounting software, typing, filing, data entry, and customer service. Her background includes roles as a contracts assistant, purchasing assistant, secretary, and assistant preschool teacher. She has a Associate of Arts degree in Liberal Studies from Saddleback College.

1. SUSAN PHILLIPS
12100 129th
Lane NE
KIRKLAND, WA 98034
(425) 417-3917
susanrphillips@hotmail.com
Professional Profile
I have worked as an administrative assistant for over 25 years. I love working with and
interacting with kids. I am a self-starter, outgoing and have excellent organizational skills. I pick
up new programs very quickly. I type 60 wpm, I have a lot of customer service experience as well
as, filing, data entry, and phones. I am a self-starter
Skills
 MS Word, Excel, Power Point, Outlook
 Spectrum – Pro IV (AP/AR program)
 Timberline (Purchase Order Program)
 Type 60 wpm
 Filing
 Data Entry (10 key)
 Customer Service
 Phones
Experience
Contracts/Project Assistant – Northwest Construction, Inc. Bellevue, WA (09/2014 – 09/2016)
 Assist Project Managers
 Put together Subcontracts, Purchase Orders, and Task Orders as well as their Attachments
and Exhibits, using Word and Excel.
 Review main Contract in order to put together the Project Requirements
 Put together the Job Information Sheets.
 Send and track all documents that need to go out to the Subcontractors.
 Lien Releases – Keep track of when they need to go out, send them out to Subcontractors,
collect them when sent back, make sure the amounts balance using Spectrum and send
them to the General Contractor or Owner.
 Work closely with Subcontractors via email and phone calls.
 Billing
 Receive Schedule of Values from PM
 Put together billing to be submitted to GC or Owner
 Invoice
 Application for Progress Payment
 Suppler Disclosure form
 Conditional & Unconditional Lien Releases
 Certified Payroll Reports/Journeyman/Apprentice Reports/Monthly Employment
Utilization Reports (MEU)
 Do and run reports from Spectrum
 Collect reports from our Subcontractors

2.  Make sure reports financially balance
 Send to GC/Owner
 Put together Contracts for Prevailing Wage jobs and OCIP (Owner Controlled Insurance
Program) jobs.
 Request Insurance Certificates
 Helped Safety Department
 Collect Letters from Labor & Industries (L & I)
 Track (Excel) all incidents (W/C, Vehicle accidents, Illness, Property Damage)
 Create Incident Report on Power Point for meetings
 Create fliers for Superintendents
 Take and type up meeting minutes for once a month Safety Meeting.
Contracts Assistant – Cosmos Development, Bellevue, WA (2/2014 – 9/2014)
• Assist Project Manager in Development Department
• Write up all Contracts, Change Orders, Purchase Orders and Work Orders for Sub
Contractors
• Collect Invoices from Subs
• Put Invoices together and submit to accounting
• Check accounting sheets to compare invoices and what has been paid out
• Track Contracts, Invoices and Checks going in and out to Subs on Excel
• Assemble all information in Excel and Word to create Home Owner’s Book
• Create Home Owner’s Book in Adobe and burn on to CD for Home Owners
• E-mail and speak with Subs on a daily basis, regarding anything they need or we may
need from them
• Do Lien Waivers and Guarantee of Work for releasing checks to Subs.
• Put together reports for PM
Assistant Pre-school teacher – Evergreen Academy Montessori School, Kirkland, WA (2013 –
2014)
• Help students with their work
• Assist the lead teacher with anything she needs
• Run the extended care class in the mornings and afternoons
Pre-school teacher – Children’s Computer Corner, Issaquah, WA (2010 – 2011)
• Part time position
• Travel to different pre-schools
• Teach different parts of the computer and how to properly hold a computer disk
• Work with students on age appropriate programs learning letters, numbers, basic reading
and basic math skills
Secretary – Cox & Gracia/Gunning Stenson & Price, Bellevue, WA (2008 – 2009)
• Worked for two combined CPA firms, Greeted customers, answered phones and took
messages
• Arranged appointments for customers
• Kept schedule for meeting rooms

3. • Put together tax returns
• Filed, faxed, worked on Excel spreadsheets, and wrote letters on MS Word
Purchasing Assistant – Bennet Homes, Bellevue, WA (2006 – 2007)
• Part time position
• Used a data program, generated purchases orders
• Data Entry
• Tracked updated insurance for vendors
Stay at home mom – (2001 – 2006)
• During this time I was home with my two young children
• I volunteered in the classroom for my eldest, making copies for teachers and helping with
students where needed.
Estimating Assistant – Stafford Homes, Kirkland, WA (1999 – 2001)
• Part time position
• Generate and release PO’s on data program (Timberline)
• Create and send out contracts and addendums
• Created tracking system for incoming and outgoing contracts and addendums
• Budget adjustments
• Faxed, filed, wrote cover letters done on MS Word and worked on MS Excel
spreadsheets
Purchasing Assistant – Henderson Homes, Bellevue, WA (1996 – 1999)
• Generated and released all purchase orders
• Run closed job reports, insurance reports and budget reports
• Worked closely on the phone with vendors regarding purchase orders and pricing
• Prepared letters for vendors
• Faxed, filed, spreadsheets
Education
Saddleback College, Mission Viejo, CA (1987 – 1990)
• Earned Associate of Arts degree in Liberal Studies
WGU, Online School
 Was working towards my BA and Teaching Certificate. Completed all required classes
with a 4.0. All that was left was to pass the WEST E and Student Teach. Unfortunately,
due to personal reasons, I had to go back to work full time to support my daughters and
was not able to continue the program. I was in school for 2 years there.