The document discusses the challenges posed by 'rogue IT' as users bypass corporate restrictions to fulfill their needs through unauthorized services, leading to potential security risks. It highlights the frustrations with outdated systems like SharePoint and advocates for embracing modern solutions like Office 365, which offers flexible and secure options for collaboration. Ultimately, it emphasizes the need for businesses to adapt to changing user expectations to prevent information leakage and enhance productivity.

1. UPDATING
STOP
START
EVOLVING
#DigitalWorkplace

2. WE’RE STUCK IN A
ROUTINE
…updating our
products instead of
looking at the problems
SharePoint
2007
SharePoint
2010
SharePoint
2013

3. MEANWHILE…
Users are finding
self-service
solutions
elsewhere

4. What
happened?

5. The Internet
for the individual

6. REQUESTING FROM IT
A long and painful
process
Doesn’t meet user
expectations

7. AND THEN THEY TRY TO
CONTROL
EVERYTHING
That’s Disabled
Can’t use that
Not the wayto use it
Ask us first
Fill this form
Blocked
Denied

8. LEADS TO
DISAPPOINTED
FRUSTRATED
END USERS

9. BUT THEIR NEEDS HAVE CHANGED
AND THEY ARE NO LONGER AFRAID
TO GO GET IT THEMSELVES
Mobile
Self-Service
Easy
open
Unrestricted
NO Waiting

10. This is called
ROGUE IT
27% of workers who went rogue
reported immediate and dire
consequences, including sharing
valuable information with a
competitor, to lawsuits that resulted
in financial penalties.
(United Sample, 2013)
41% of US mobile business users
have used unsanctioned services
such as Dropbox or Google Docs to
share or sync files, despite 87%
saying they are aware that their
company has a document sharing
policy that prohibits this practice.
(United Sample, 2013).

11. Frustrated by the lack of Wi-Fi in his office, invested
in a wireless router. All was fine, until a few days
later, the executive noticed his internet was running
slower than usual. After a few days with no
improvement he called in a security expert to assess
the situation. The expert discovered that someone
was sitting in on the local network and had
captured, or “sniffed”, all of the wireless traffic from
the portable router – including all the passwords to
the company’s accounting and file server, which
were being sent to a server in Asia!
https://harmon.ie/blog/winners-harmonie-rogue-it-horror-story-contest-announced

12. The security team of a large nonprofit anonymously called
up Dropbox to investigate recent hackings and rumors of
rogue IT use. The team was alarmed to discover that
Dropbox had a list of 1600 user names and email
addresses of rogue IT users in its company.
https://harmon.ie/blog/winners-harmonie-rogue-it-horror-story-contest-announced

13. MORE ROGUE IT STORIES
"The Marketing Manager used Gmail to send files
home to work on it. The company email only
allowed 5 MB attachments and many of the
PowerPoint decks were much larger than that."
"Sales staff in a financial services firm would
frequently use box.net to send themselves
customer information because the backend
system wasn't fully mobile enabled. However,
when sales staff would leave there was no
method to retrieve customer information
that walked out the door."
"A company user downloaded a sensitive high IP design
document from company's SharePoint site using his mobile
device while he was connected to the company's Wi-Fi
network. He accidentally copied and stored this sensitive
document into a Dropbox location from his mobile
device, sharing it with people outside of the company
who shouldn't access this document."http://www.zdnet.com/article/rogue-it-sad-truths-and-unfortunate-stories/

14. EVEN I AM GUILTY…
Suggested using
WeTransfer instead of
the secure FTP because
it wasn’t working well with
my MacBook and IT
responded a day at a
time.

15. WE NEED A
CHANGE

16. Microsoft wants to help us
transform

17. THAT’S WHY OFFICE 365 IS HERE

18. AND It’s not an
On-Premises
the Cloud
battle
vs

19. It’s about providing different services…
…different experiences

20. Office 365
Experiences
consume
what you want,
when you want,
where you want
- right away

21. Groups
Delve
OneDrive for Business
Sway Yammer
“Next-Gen” Portals

22. Groups
new way to work
together and
collaborate

24. WITH DELVE, FIND BEFORE YOU SEARCH

25. THE DELVE
VISION

29. BUT IT’S
GETTING
BETTER
New Sync Engine
Removed Limits
Unified Mobile
Experience
Lots more…

30. THE OFFICE GRAPH
AND WHAT IT MEANS
FOR DEVS

31. APPS

32. APPS
ADD-INS
X

34. Mobile and Ready to Go

35. “Stories”
Responsive
Easy
Ready to Go

36. Business Intelligence

38. All,
alternatives
to give

39. and keep them in a known and
controlled environment

40. BUT ALSO SECURE
Compliance Center
Advanced Threat
Protection
AUDITING
DLP
2-factor
Authentication
IRM
eDiscovery

41. again,
not about On-Premises vs Cloud

42. We want
to help the
business
get the
work done

43. BY GIVING THEM CHOICES

44. And let’s face it,
it’s happening as
we speak

45. Time for us to transform

46. Time for us to wake up

47. Time for us to wake up

48. Benjamin
Niaulin
@bniaulin
http://en.share-gate.com/blog
Thank You!

49. LEARN
MORE
Disrupt the Way You Work or Stay Behind
Ignite: Collaboration in a Modern Workplace Transformed
What is Office 365 - The Grand Tour
What are Groups for Office 365
Office 365 Redefines Knowledge Management
Office 365 Delve Blogs Explained