This document discusses how SharePoint is often misused and forced into situations where it does not fit user needs. It notes that users now expect mobile access, self-service, and ease of use which SharePoint alone does not provide. While SharePoint can be useful for intranets and document management, it is not well-suited to all scenarios like CRM or as a development platform. However, SharePoint combined with other Office 365 tools like OneDrive, Yammer, Planner and PowerApps can enhance productivity when the right combination is chosen to meet user needs. The document advocates that IT should help users get work done by providing choices rather than forcing SharePoint in all cases.

1. COLLABORATION STORIES
#SHARE4BIZ
@BNIAULIN
How One Tool Doesn’t
Fit All Anymore

2. SharePoint 2007
SharePoint 2010
SharePoint 2013
WE’RE STUCK
IN A ROUTINE
…updating our
products instead of
looking at the
problems

3. “what should we use
for this?”
meanwhile…

4. SP 2007 SP 2010 SP 2013 SP 2016
SP 2007 SP 2010
IT
USER
#SHARE4BIZ@BNIAULIN

5. What
happened?

6. “I KNOW! WE HAVE
SHAREPOINT LICENSES, WE
SHOULD USE THEM FOR
<INSERT ANY PROBLEM I HAVE HERE>”

7. UNFORTUNATELY SOME HAVE
BEEN USING IT LIKE A HAMMER
looking for any nail they could find

8. SMALL TEAM ON A PROJECT?

9. SHAREPOINT!

10. LARGE TEAM ON A PROJECT?

11. SHAREPOINT!

12. NEED A CRM?

13. SHAREPOINT!

14. RELATIONAL DATABASE?

15. SHAREPOINT!

16. NEW WEBSITE?

17. SHAREPOINT!

18. WEB DEV FROM SCRATCH?

19. SHAREPOINT!

20. WE WILL TURN
EVERYTHING
INTO
SHAREPOINT

22. DEALING WITH IT IS TOO LONG
AND COMPLICATED
Doesn’t meet user
expectations

24. …WE JUST WANTED TO GET THIS
DONE
now they’re
talking about
content types and
other complicated
stuff

25. THEIR NEEDS HAVE CHANGED AND THEY ARE NO
LONGER AFRAID TO GO GET IT THEMSELVES
Mobile
Self-Service
Easy
open
Unrestricted
NO Waiting

26. we’ve got
ROGUE IT
27%of workers who went rogue
reported immediate and dire
consequences, including sharing
valuable information with a competitor,
to lawsuits that resulted in financial
penalties.
(United Sample, 2013)
41%of US mobile business users
have used unsanctioned services such
as Dropbox or Google Docs to share or
sync files, despite 87% saying they are
aware that their company has a
document sharing policy that prohibits
this practice.
(United Sample, 2013).

27. The security team of a large nonprofit anonymously called up Dropbox to investigate
recent hackings and rumors of rogue IT use. The team was alarmed to discover that
Dropbox had a list of 1600 user names and email addresses of rogue IT users in its
company.
https://harmon.ie/blog/winners-harmonie-rogue-it-horror-story-contest-announced

28. EVEN I AM GUILTY…
Suggested using
WeTransfer instead of the
secure FTP because it
wasn’t working well with
my MacBook and IT
responded a day at a time.

29. WHY NOW?
BECAUSE WE HAVE CHOICE

30. back to basics
let’s talk
sharepoint

31. …the LOVE STORY

32. WE’VE DONE A LOT
OF COOL THINGS
WITH
SHAREPOINT
THINKING BACK…

33. INTERNET
SITES

34. INTRANET
SITES

35. “7-ish out of 10 award winning intranets are
using SharePoint”
-Susan Hanley
http://www.itunity.com/article/winning-intranets-prefer-sharepoint-837

36. AND SOME REALLY WENT ALL IN

37. TEAM
SITES

38. About Sharegate
Sharegate simplifies management tasks for SharePoint, Office 365,
and OneDrive for Business for thousands of administrators and IT
professionals around the world. A privately-held company based in
Montreal, Sharegate is trusted by more than 10,000 organizations.
As a leader in its industry, Sharegate lives by the motto: "innovate
and keep things simple & fun."
Want to learn more?
Connect with us on twitter and visit share-gate.com for more
SharePoint related content.
@sharegatetools
www.share-gate.com

39. BUT YOU HAVE TO KNOW WHEN TO
USE IT

40. GOOD AT
NOT SO
GOOD
AT
PLATFORM TO BUILD ON
INTRANET, EXTRANET, ETC…
OFFICE INTEGRATION
ECM (CONTENT MANAGEMENT)
WCM ( WEB CONTENT MANAGEMENT)
NOT “READY TO GO” FOR USERS
NOT REALLY MOBILE
DIFFICULT USABILITY / NOT SIMPLE
REQUIRES PLANNING/GOVERNANCE/TRAINING
OFFLINE WORK EXPERIENCE

41. “RENEWED FOCUS ON
SHAREPOINT”
it needed to change

46. WE AGREE,
SHAREPOINT IS A
PLATFORM.
BUT IT DOESN'T
MAKE US BUILDERS

47. THAT’S WHY OFFICE 365 IS HERE

48. AND It’s not an
On-Premises
the Cloud
battle
vs

49. STEP 1:
CHOOSE WHERE YOUR
SHAREPOINT IS GOING TO BE
ON-PREMISES or CLOUD (via O365)

50. STEP 2:
CONNECT “EXPERIENCES” TO
ENHANCE YOUR SHAREPOINT
WHEREVER IT IS
LIKE ADD-ONS TO YOUR SHAREPOINT

51. Delve
OneDrive for Business
SharePoint Yammer
Mobile App
PLANNER VIDEO PORTAL
BLOGS
POWER BI
PowerApps
& Flow

53. We need to
help the
business
get the work
done

54. BY GIVING THEM CHOICES

55. Time for us to change

56. Time for us to reimagine productivity

57. THANK
YOU! @BNIAULIN
#SHARE4BIZ
WELCOME
to
SHARE