Software Application example.

1. 31
Create a Sample “Price List” or “Library”
The price list that you had created, you can keep;
− “Material Rate Database” which you can keep your various supplier rates.
− “Standard Rate” which you can built-up you standard rate for the pricing purposes.
You can copy from your “Material Rate Database” when you are building up your
standard rate.
− “Standard Description” which you can keep the standard description inside here.
MATERIAL RATE DATABASE
1. Open the “ABCD” price list. At the “Price List Summary” level, differentiate the 3
portions of your database. (Material Rate Database, Standard Rate & Standard
Description). Highlight the “Concretor” under the “MATERIAL RATE
DATABASE” and click on “View Next Level” to go to “Price List Trade Breakup”
level or double click on “Concretor”.
To keep your supplier rates.
You can differentiate your
materials by trades.
For you to built-up the standard rate for pricing
purposes. You can differentiate your standard
rates by trades.
For you to keep the standard
description and you can copy it to
your new job when preparing the
BoQ. You can differentiate by
trades or elements.
Note:
For consultant QS firms, you might
be built up your rates under this
section and not necessary create
“Standard Rates” section.

2. 32
2. Under the “Concretor” trade breakup level, you can key in the item description such
as I put in the “10mm Diameter” for high tensile steel bar. The code will
automatically come out or you can key in your own code if you want.
You can key in the materials here such as I
keyed in rebar items here.
The codes will automatic come out or you
can key in your own code.
Double click unit cell to select the unit or
your can direct key in.
Key in your supplier rate for this item or
you can double click to go in rate breakup
level to key in the multiple suppliers’ rate.

3. 33
3. Double click the rate cell for “10mm Diameter” and you will see the following
screen. You can key in your suppliers name and rate here. After that click on “View
previous level” button.
Key in your
suppliers’ name Key in your
suppliers’ rate
If you want to get the average rate
please key in “3” (depend on how
many suppliers you have) at the
quantity column and put the “+”
sign beside it.
Once you finished, click on
“View previous level” button.

4. 34
4. After that, you will see the rate shows the average rate from your 3 suppliers and
shows in “Blue” colour. “Blue” colour that means you have keyed in some
information under the sub-level. “Black” colour shows you direct key in the rate
without go into rate breakup level to key in the rate.
5. After you finished keyed in, you can go back to summary level by clicking on “View
previous level” button.
The average rate shows in
“Blue” colour.
The rate that you directly key in
will show in “Black” colour.

5. 35
STANDARD RATES
1. At the “Price list summary” level. Double click the “Concretor” row under the
“STANDARD RATES”.
Click on “View Next Level” button
or
Double click on this row

6. 36
2. You will go to trade breakup level.
You can key in the description from the
schedules of the rates here.
The codes will automatic come out or you
can key in your own code.
Double click unit cell to select the unit or
your can direct key in.
Key in your rate for each item or you can
double click to go in rate breakup level to
build up your composite rate.

7. 37
3. For example, I want to build up the composite rate for mild steel bars in
reinforcement to concrete work generally including all cutting, bending and placing in
position for “10mm Diameter”. Then I double click on the rate cell of this item, it will
go to the rate breakup level.
Build up composite rate
for this item
Double click on this cell

8. 38
4. You will see the following screen (rate breakup level). You can copy your materials
rate from your “MATERIAL RATE DATABASE” section by clicking on “Quick
Copy from a Price List” button from the screen.
Click on “Quick Copy from a Price List”
icon to copy your “MATERIAL RATE
DATABASE”.

9. 39
5. Once you click the “Quick Copy from a Price List”, you will see the following
screen. You can select the trades and click “OK” button.
Highlight this
row and click
OK.

10. 40
6. Select the items that you want to copy and click either “Transfer Entire Row”(will
transfer the descriptions, unit and rate), “Transfer Description”(will transfer
description only) or “Transfer Current Rate”(will transfer rate only). You can press
“ctrl” key to select alternate items that you want to transfer.
Highlight the item that you
want to copy
Click on this icon to “Transfer
Entire Row”.

11. 41
7. You will see the items had been copied. You can see the rate show in “Pink” colour,
that mean it have formula. You can see the formula by single click on that cell and
you can see the formula show at the bottom or right click your mouse and select “Edit
cell”, you should be able to see the formula.
Highlight the cell
Right click your mouse and you
will see the option screen
Or you can see the formula at
the bottom

12. 42
8. If you select the “Edit cell” you can see the formula is “@C015”. C015 is
representing the code for that item (10mm Diameter) and @ is representing the
current rate is linking to the item C015. If you have any update about your material,
you no need to come back here to update. You just need to go to the item C015 to
update and it will automatically update the item’s rate here.
Note:
If you have any update about your materials rate,
please always recalculate you all sub-level by going
to summary or trade breakup level and go to menu
and select “Tools” then select “Recalculate All
Sublevels”. It will automatically update all the rates
for you.

13. 43
9. To copy other items again from “MATERIAL RATE DATABASE” click on “Quick
Copy from a Price List”.
Click on “Change Trade” button
to change the trade.

14. 44
10. If you click on “Change Trade” icon, you will see the following screen again. For
example, I click on “Labour Rates”.

15. 45
11. Then I want to select “Labourer (Unskilled)” and “Steel Barbender and Fixer” and
click on “Transfer Entire Row” icon.

16. 46
12. You can change the colour of the description. You can click on the description that
you want to change the colour and going to click on “Edit” from the menu and select
“Change Colour of Description”

17. 47
13. You can insert new rows by highlighting the row where you want to insert and right
click your mouse and select “Insert Row(s)”.
Click on the row and right
click your mouse you can
see the screen beside and
select “Insert Row(s)”.

18. 48
14. After you selected the “Insert Row(s)”, you will see a screen ask you to key in
number of rows that you want to insert. Type in the number and click “OK”.

19. 49
15. You can see the rows already inserted.

20. 50
16. Now you can build up your base cost for rebar 10mm diameter in “kg”. You can see
your rate that transferred from your “MATERIAL RATE DATABASE” was in
“tonne”. So you need to convert it into “kg”. By doing this, you can go to the rate cell
beside the “kg” and type in the formula by linking to the above rate in tonne. By
converting into “kg” from “tonne”, you need to divide by 1000. You can type in “#”
follow by line number and divide by 1000 (such as #2/1000). You can key in the
formula like what you do in Microsoft Excel such as +, -, / and etc.
Click on this cell and type in the
formula “#2/1000”. That mean the rate
in row 2 will divide by 1000.

21. 51
17. Then you can see the rate will show in “Pink” colour. That mean it got formula. If
you want to add some wastage, you can go to “Mark Up %” column and punch in the
percentage that you want to mark up such as I put “5” for 5% mark up. After that, you
need to key in the constant for your labour rates such as 0.029. That mean one
labourer (unskilled), and one steel barbender and fixer needs 0.029 day to finish 1 kg
of the 10mm diameter rebar. Normally, every contractor firms have their own rate
constant. Once you finished, you can click on “View previous level” to go back to
trade breakup level.
You can key in your
mark up here.
You can key in
your constant here.
You can see your final
composite rate here.

22. 52
18. Under the trade breakup level, you can see the rate for item “10mm Diameter” shows
in “Blue” colour. If you don’t want to build up your composite rate, you can straight
forward key in the rates in this level and it will show in “Black” colour. Then you can
click on “View previous level” to go back to “summary level”.
Rate shows in “Blue”
colour” it you have
composite rate inside.
Rate shows in “Black” colour if
you directly key in the rate here.

23. 53
STANDARD DESCRIPTION
1. If you want to build-up your standard description for the “Excavation work”, double
click that row or highlight the row and click on “View Next Level” at summary level.
Double click on this
row (Excavation
work)

24. 54
2. You will go to the trade breakup level. After keyed in the descriptions, unit and rates,
then you can click on “View previous level” to go to summary level and click “View
previous level again to exit the price list or library.
You can key in the standard descriptions
over here
The codes will automatic come out or you
can key in your own code.
Double click unit cell to select the unit or
your can direct key in.
Key in your rate for each item or you can
double click to go in rate breakup level to
build up your composite rate.
After finished, click on “View
previous level button to go back to
summary level and click again to exit
the price list or library.