The document provides guidance for administrators on documenting and monitoring testing accommodations for students. It explains that accommodations provided during testing must be accurately recorded on student answer sheets. It also describes procedures for filling out forms to track whether students use accommodations and storing forms for future accommodation decisions. Specific accommodations like extended time, multiple sessions, separate rooms, and read alouds are defined. Procedures for administering, documenting and verifying various accommodations are also outlined.

1. After Testing
● Each student’s answer sheet must be coded with
exactly which accommodations were provided
during testing
PROVIDED ≠ USED
● For example, a student has the accommodation of
extended time. If he finishes early, he does not need
to be kept for extra time just because he has
extended time. He would have been able to have
extended time if he needed it. Therefore, it was
provided, but he didn’t use it.

2. After Testing
● Fill out the After Testing section of the Review
of Accommodations Form.
● Once Testing is complete the form is to be
kept in the student's IEP, 504, or LEP folder.
● This can aid future decisions regarding testing
accommodations

3. ● Completed by case
manager during team
meeting (prior to testing)
● Recorded in NC WISE,
CECAS, LEA-approved
accommodations
management system
Monitoring of
Required Testing
Accommodations

4. ● Completed by test
administrator during/
after testing session
● Data on provided testing
accommodations also
collected on student
answer sheets
Monitoring of
Provided Testing
Accommodations

5. ● Completed by test
administrator after testing
session
● Forms stored in student’s
IEP/Section 504 folder for
at least one year
● Information used in making
accommodations decisions
at next meeting
Monitoring of
Student Use of Testing
Accommodations

6. Scheduled Extended Time
D4.07
● The student’s IEP, Section 504 Plan, Transitory
Impairment or appropriate LEP documentation should
specify an estimated amount of extra time the student
will require
● Breaks occur at standard intervals specified in Test
Administrator’s Manual unless student also has Multiple
Testing Sessions
● Student must be allowed bathroom and lunch breaks
● If testing continues past lunch, student must not
communicate with other students during lunch
● Scheduled Extended Time is in addition to the maximum
amount of time each student is allowed.

7. Scheduled Extended Time
● If student’s standard time is over, but student
is working diligently, let him/her continue
● Must complete in one day if used without
Multiple Testing Sessions!!!
●Testing must be complete prior to normal
afternoon dismissal
● Documentation needs to be written in terms
of minutes (extra 30 minutes)

8. Scheduled Extended Time
EXAMPLE 1:
Victor can complete a test in one day with breaks
at the same intervals as his peers. However, he
needs additional time to complete the test
beyond that designated in the Test
Administrator’s Manual. His LEP documentation
states that he needs the following
accommodations:
●Scheduled Extended Time (30 Minutes)
●Testing in a Separate Room (small group)
●Test Administrator Reads Test Aloud (in English)

9. Scheduled Extended Time
Maximum Admin.
Time
Victor
Time on test 90 120
Days of testing 1 1
Frequency of
breaks
After 45 minutes Every 45 Minutes
Number of
breaks
1 2
EXAMPLE 1
Other documented accommodations:
●Testing in a Separate Room (small group)
●Test Administrator Reads Test Aloud (in
English)

10. Multiple Testing Sessions
● Testing over multiple mini-sessions
● Specifics of multiple testing sessions must be
documented in IEP/Section 504 Plan
● More frequent breaks (e.g., break every 20
minutes, break every 10 items)
● Testing over multiple days (e.g., test over 2 days)
● Must finish within maximum testing time
unless also have Scheduled Extended Time

11. Multiple Testing Sessions (cont’d)
● Must begin on same day as general testing
● Multiple day administrations to be
completed on days past the regular
administration.
● Testing in a Separate Room required if breaks
are not standard
● Only students with the same break setups
may be grouped together

12. Multiple Testing Sessions (cont’d)
● Test administrators may omit instructions related to
time limits
● 5 minute warning must be given before lunch
● Books must be paper-clipped during extended
breaks, students may not return to paper-clipped
section after break
● If student does not also have Scheduled Extended
Time, total administration time should be limited to
that in Test Administrator’s Manual

13. Multiple Testing Sessions
● If completing test in multiple days or with long
breaks during the day, student may return to
regular class if general testing has concluded
● Student is not allowed to revisit any portion of
the test already completed, even if some
questions were left unanswered
● For Online testing: this option must be
enabled through the student interface
questions (SIQ) in NCEducation.

14. Multiple Testing Sessions
● For Online testing: During all breaks, the pause button must
be clicked to prevent the online test items for being visible on
the computer monitor.
● Pause will hold for 60 minutes.
● If the break is longer than 60 minutes the web browser must
be closed.
● The test will be relaunched when the student returns to the
test with the answers saved from Previous session.
● DO NOT END THE TEST!!!!!! until the student has completed
the entire test.

15. Testing in a Separate Room:
One-on-One
● Really 2:1
● Test administrator and proctor for each student
● Only one student per testing location
● All standard testing procedures must be followed
● MUST be used if student uses the following:
● Assistive Technology that reads test aloud (without use of
headphones)
● Dictation to a Scribe
● Student Reads Test Aloud to Self accommodation

16. Testing in a Separate Room:
Small Group
● IEP or Section 504 Plan may designate
maximum group size
● NCDPI does not mandate a maximum group
size – HOWEVER, it is a “SMALL group”
● Lee County Elementary School 7 or less;
Middle and High School 12 or less.
● Test administrator and proctor required
● Test administrators and proctors must follow
same guidelines/procedures as standard
administration

17. Testing in a Separate Room (cont’d)
● One-on-One required for:
● AT Device that reads test aloud (without use of
headphones)
● Computer Reads Test Aloud (without use of
headphones)
● Dictation to a Scribe
● Student Reads Test Aloud to Self

18. Testing in a Separate Room (cont’d)
● One-on-one OR small group for:
● Test Administrator Reads Test Aloud
● Computer Reads Test Aloud with headphones
● Interpreter/Translator Signs/Cues Test
● Multiple Testing Sessions (when breaks are not
provided in alignment with standard
administration procedures)

19. Test Administrator Reads
Test Aloud
● Valid accommodation for tests that do not
measure reading comprehension
● NOT a valid accommodation for
● READY EOG Tests of English Language Arts (Grades 3-8)
Comprehension
● READY EOC Test of English II
● Invalid score if you read the frames to the students.

20. Test Administrator Reads
Test Aloud
● Prior to testing:
● The manner in which this accommodation will
be provided must be documented in the
IEP/Section 504 Plan
For example:
● Read Aloud Everything
● Read Aloud by Student Request
● Read Aloud Everything but Numbers
● Each student must be aware of how the test
will be read aloud (see above)

21. Test Administrator Reads
Test Aloud
● During testing:
● Students must be provided Testing in a Separate
Room accommodation (one-on-one or small
group)
● Students should be grouped based on how the
test is to be read aloud

22. Test Administrator Reads
Test Aloud
● During testing (cont’d):
● Test administrator must have a copy of the test
book to read from
● Test administrator reads directions, items, and
answer choices as written
● Test administrator may repeat instructions and
test questions as many times as needed
● Test administrator must read items and answer
choices in a consistent manner

23. Test Administrator Reads
Test Aloud – Read Everything
● Test administrator must read:
● Item number
● Test item
● Corresponding answer choices
● Pause and allow students to choose an answer
● While students are responding, review next
item to determine how it should be read
● Proceed to next item after students have
marked their answers

24. Test Administrator Reads
Test Aloud – Math Tests
Fractions, greater/less than signs, equal signs,
exponents, etc. should be read aloud in the
same manner as routinely used in the
classroom
EXCEPT
if reading them in this manner provides the
student with the answer

25. Test Administrator Reads
Test Aloud – By Student Request
● Student will indicate which item number he/she
needs read aloud
● Test administrator should pause to read problem
to self prior to reading aloud to student
● Test administrator must move near the student
and read:
● Item number
● Test Item
● Corresponding answer choices

26. Test Administrator Reads
Test Aloud
● Some things that can help in determining
how to the read test item correctly:
● Test administrator should be familiar with grade-
level/course content
● Review examples in this PowerPoint training; make
yourself as aware as possible of the issues involved
● Review the next problem while students are answering
previous problem (if reading entire test aloud)
● If reading by student request, pause and read over
problem to self before reading aloud to student

27. Administrative Procedures
After Testing
● If used during a test of reading
comprehension, must code appropriate
Special Code
● Use of the accommodation invalidates the results
of the test

28. Computer Reads Test Aloud – Student
Controlled
● Only for READY EOG/EOC Online tests (not ELA
Grades 3-6 and 8) English II and Grade 7 ELA
will be online
● Must be enabled in student interface questions
(SIQ) before testing
● Separate room (one-on-one) required unless
headphones are used then small group.
● Student clicks on speaker icon next to text to
activate read aloud option
● Consider bandwidth when scheduling

29. Computer Reads Test Aloud – Student
Controlled (cont’d)
● Limitation: only item stems and answer
choices read by computer
● For an online EOC, student may have the test
read aloud by:
● Test administrator reads aloud
● Computer reads aloud – student controlled
● Combination of the two methods (preferred)

30. Student Reads Test Aloud to Self
● One-on-one administration
● Test administrator & proctor per student
● No other students in room
● If student misreads part of reading
comprehension test, test administrator or
proctor may NOT correct student;
● unless he/she has Test Administrator Reads
Test Aloud Accommodation

31. Student Reads Test Aloud to Self
● Separate setting (one-on-one) required
● Students may use a whisper phone/PVC elbow
pipe or other similar device if used routinely

32. Student Marks Answers in
Test Book
● ALL students may write in
their test booklet –
no accommodation needed!
● Students with MIB do not transfer their answers from
booklet to answer sheet
● Students with MIB must not be given an
answer sheet, must circle answers in
book
● May be tested in regular setting
● Test administrators may omit instructions that mention
answer sheets

33. Student Marks Answers
in Test Book
After completion of testing Under secure conditions in a groups setting of 3 or more
designated school personnel:
● One Staff member must transcribe student’s answers to
multiple-choice test questions to the appropriate answer
sheet
● Take care to use correct section of answer sheet
● 2nd staff member must check the transcription to verify
accuracy
● 3rd staff member acts as an observer of the process
● All three must sign outside of test book.
● Keep the book aside to turn in separately. Answer sheet
goes back with homeroom.

34. Student Marks Answers
in Test Book
● Test books with student’s original responses must
be securely stored for 6 months.
● Sign the book in the right corner of the test book.
● If the responses are not transcribed properly to a
regular test document/answer sheet, test results
will be returned as the lowest possible score.

35. Sample test questions and sample answer sheet available at
http://www.ncpublicschools.org/accountability/testing/eog/math/
Student answers must be transcribed exactly onto answer document

36. Dictation to a Scribe
● For both paper-and-pencil and online, two
test administrators must be present
● One fills role of test administrator
● One fills role of scribe
● Because both are trained administrators a proctor
is not necessary.
● Must also receive Testing in a Separate Room
Accommodation (one-on-one)

37. Dictation to a Scribe
Multiple-Choice Tests
Prior to Testing
● Student should be familiar with scribe
● Scribe should be made aware of how student will
indicate answer choice (e.g., speech, augmentative
communication, sign language)
● Student must be notified that he/she must proofread
responses

38. Dictation to a Scribe
Multiple-Choice Tests
During Testing
● Omit instructions that are not applicable to this
accommodation (e.g., dealing with No. 2 pencils)
● Student indicates answer choice by predetermined
method
● Scribe records answer choice on answer sheet
● Student proofs responses and indicates any desired
changes

39. Dictation to a Scribe
Multiple-Choice Tests
After Testing
● If answer choices were recorded somewhere other than
scannable answer sheet, responses must be transcribed
● staff member other than transcriber must verify accuracy
of transcription and a 3rd person observe the process.
● All 3 people must sign front cover of test book/paper with
original responses
● Original responses must be kept and securely stored
at central office for 6 months

40. Dictation to a Scribe (cont’d)
● For multiple-choice, student may dictate
letter choice, read answer aloud, or point
● Student proofreads responses

41. Dictation to a Scribe (cont’d)
● Online – scribe may record student responses
directly on computer.
● After the test, both the test administrator and
scribe must sign a statement of validation as
to the accuracy of the transcription.

42. Dictation to a Scribe (cont’d)
● Transcription – group of three, all three must
sign test book
● Online – if recorded directly on computer, test
administrator to verify; scribe and TA to sign
statement of validation