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SharePoint Adoption Solutions with Gamification
The document discusses the challenges of SharePoint adoption, highlighting that many deployments are stalled or failing due to lack of expertise, strategic planning, and engagement. It introduces gamification as a solution to enhance user engagement and adoption through methods like recognition, rewards, and building community. The document promotes Badgeville for SharePoint as a tool to implement gamification strategies to increase user interaction and improve the overall effectiveness of SharePoint within organizations.
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SharePoint Adoption Solutions with Gamification
- 1. Sharpen Your SharePoint Adoption withGamificationJoel Oleson Managing Director Salient6 @joeloleson
- 2. | Slide SharePoint Joel @joeloleson FirstSharePoint Admin #1 SharePoint Influencer 2012 by Forbes Voted Most Popular SharePoint Blogger 2012 – SharePointJoel.com Global Epic Traveler - TravelingEpic.com – Speaking and Traveling to over 100 UN Countries @Salient6 Developers of Badgeville for SharePoint Helping customers Unlock Biz Value of SharePoint! We Make SharePoint Sing! UI/UX Specialists 2
- 3. | Slide UNDERSTANDING THESTATE OF SHAREPOINT DEPLOYMENTS
- 4. | Slide Where weare now? Success Just about there Stalled Struggling Failed 0% 5% 10% 15% 20% 25% 30% 35% 40% More than half are Stalled, Struggling or failing! AIIM 2013 survey preliminary results
- 5. | Slide Harsh Reality 31% feelthey have only achieved a basic deployment compared to their original ambitions... AIIM 2012 Survey
- 6. | Slide Customers Responseon Lack of Success #1 Lack of Expertise #2 Lack of Strategic Plans #3 Poor Adoption/Engagement #4 Lack of Governance & Policies 19% don’t have enough resources to progress AIIM 2012 survey
- 7. | Slide IT, 42% Business,2 3% Records/ Compliance , 12% Committee, 7% , 0 Ownership is still with IT, not the business. Who Owns SharePoint
- 8. | Slide NON-ROUTINE UNENGAGINGUIPOOR ADOPTION THE CHALLENGE Despite over $1B spent yearly on SharePoint, challenges remain Only 40% of LOBs regularly use 54% don’t like the experience 41% of users prefer other tools, such as email Source: AIIM, Forrester (Rob Koplowitz)
- 9. | Slide Understanding SharePointAdoption “Too often, IT provides the latest and greatest SharePoint release only to watch many users turn their backs on the solution” - Forrester “SharePoint Enters It’s Awkward Teen Years” by Koplowitz and Rymer, Feb 2013 8/12/2013 Confidential9
- 10. | Slide Evaluating Adoption 8/12/2013Confidential10 • Engagement – It’s not just about getting people to use the solution. If that was the need you just put the time keeping app on the homepage. • Community – The users need information, training, help and assistance. Building community increases knowledge sharing. Start in house SP User Group! • Loyalty & Expertise - Your SP team won’t scale. Reward and Recognize the successful efforts of the power users and champions in business.
- 11. | Slide Gamification is… “Gamemechanics in a non-game context to engage users and solve problems…” Why do we collect frequent flier points? Because occasionally we get a free flight!
- 12. | Slide Use inProfile
- 13. | Slide Some CollectBadges…
- 14. | Slide Reputation inSharePoint 2013
- 15. | Slide Top ContributorsSP2013
- 16. | Slide Leaderboard Exampleon Yammer
- 17. | Slide Gamification integrationhas arrived for SharePoint… Introducing Badgeville for SharePoint! 8/12/2013 Confidential17
- 18. THE SOLUTION Badgeville forSharePoint
- 19. THE SOLUTION Insert customgamification into your SharePoint instances
- 20. Measure & Reward KEYBEHAVIORS • Create/edit documents • Create/edit a wiki page • Starting or participating in a discussion thread • Posting or responding to a blog • Posting a comment on content (docs, wikis, blogs) • Viewing pages • Rating content • Liking content • Tagging content • Receive MySite visit Designed by
- 21. LEVELS Highlight expertise incompany functions
- 22. ACHIEVEMENTS Reward for prominentaccomplishments
- 23. MISSIONS Group milestones tocompel business process completion
- 24. LEADERBOARDS Drive friendly competitionto keep employees returning
- 25. EASY TO GETSTARTED Link your Badgeville platform to SharePoint Install WSP on SharePoint web application Activate on SharePoint Sites Embed Badgeville Mechanics via OOTB WebParts Architected by
- 26. Applying Game Mechanics toSharePoint Experiences
- 27. Points and Achievements Deliverachievements and instant feedback for users who perform valued behaviors Levels Elevate user rank, status and expertise Leaderboards Surface key people & behaviors and achievements with activity streams GAME MECHANICS
- 28. “By 2014, 80percent of current gamified applications will fail to meet business objectives primarily because of poor design. Organizations are simply counting points, slapping meaningless badges on activities and creating gamified applications that are simply not engaging for the target audience.” Gartner Research, 2012
- 29. http://www.flickr.com/photos/lehighuniversity/9041480557/ Source: Lehigh University,2012, http://www.flickr.com/photos/lehighuniversity/9041480557/
- 30. Socially Valued SuccessfulSmart Structured Intrinsic Rewarded Extrinsic DESIGNING FORHUMAN MOTIVATION Smart gamification taps into key human motivators, helping your customers feel…
- 31. Recognition and PositiveFeedback Deliver achievements and instant feedback for users who perform valued behaviors Learning and Improving Elevate user rank, status and expertise Social Reputation and Status Surface key people & behaviors and achievements with activity streams MOTIVATION MECHANICS
- 32. MOTIVATING COLLABORATION Login OncePer Day Reward quality contributions and surface subject matter expertise Visit Group Site View Site Landing Page Edit Content Rate Content Comment on Content Tag Content Your Content is Liked Your Content is Highly Rated +20 pts
- 33. MOTIVATING LEARNING Surface activity,experience and growing expertise
- 34. MOTIVATING COMPLIANCE Compel properdocument or records management
- 35. MOTIVATING COMPLIANCE Compel properdocument or records management
- 36. CONTRIBUTIONS RETENTION Idea Submissions 100% REALRESULTS From World-Class Companies Questions answered Ratings and votes Weekly Return 36% 47% 58% 40% EXPERTISE Docs Created 100%21% Daily Return 50% Profile views 20%
- 37. www.badgeville.com | sales@badgeville.com QUESTIONS? Nextwebinar is August 21 at 10 AM PST The Dollar Value of Gamification with Forrester’s Kim Celestre info.badgeville.com/aug21
- 38.
- 39. Visit www.badgeville.com/sharepoint to learn more. Contactsales@badgeville.com to get started SHARPEN SHAREPOINT ADOPTION Salient6 experts can maximize the business value your organization captures from SharePoint Contact Salient6: info@salient6.com Learn how we can help increase adoption, engagement and SharePoint effectiveness: • Unlocking the Possibilities of SharePoint (an inspirational show & share event) • SharePoint Business Value Planning (a strategic planning workshop)
Editor's Notes
- #5 Race car graphic? Steaming car broken down, frusterated.
- #6 Race car graphic?Toy car or tinker toy car. Remove the last line of text. We do think SharePoint was the right choice… they just need help.
- #7 Top 3 reasons All these are valid pointsThe wording could be simplified to make it more punchy. I think it may be better to say TOP 3 Reasons for why we’re Stalled.Lack of ExpertiseLack of Cohesive Vision & StrategyPoor Adoption (3&4 are similar)
- #8 How many expected to have business drive it? Did you not expect to hand it over to business. Multiple businesses.“Struggling to get business involvement and ownership” Who RUNS it sounds like an IT function. This may not be a strong enough argument.
- #9 AIIM – Association for Information and Image ManagementForrester - http://blogs.forrester.com/rob_koplowitz/13-02-06-sharepoint_meet_yammer_is_it_time_for_microsoft_to_burn_the_boatsForrester - http://blogs.forrester.com/rob_koplowitz/13-02-06-sharepoint_meet_yammer_is_it_time_for_microsoft_to_burn_the_boats
- #21 Workflow behaviors “create/edit” can consume string metadata e.g.Create document in “marketing” section can be a different behavior from Create document in “sales” section
- #22 The blue box above is not locked. Click to resize based on your header.
- #23 The blue box above is not locked. Click to resize based on your header.
- #24 The blue box above is not locked. Click to resize based on your header.
- #25 The blue box above is not locked. Click to resize based on your header.
- #28 It’s very easy to take an experience and immediately starting adding points and badges to behaviors you want to drive your users to do…
- #29 but tacking on game mechanics does not create a more compelling experience in which your users will want to engage – you might have initial lift in activity but eventually your users will lose interest. Given the immaturity of the market, there are a lot of misguided attempts to gamify websites. And this is why Gartner came up with the prediction that 80% of gamified applications will fail next year. Now our goal is to prevent this from happening…so how do we do this?Gartner projects … and this is true..now we hope it’s not 80% and I’m here to prevent this from happening…but I do see a lot of companies adding points and leaderboards to an experience and calling it gamification. Game mechanics cannot just be tacked on to the experience – it’s a tacky gimmick that users eventually see through. Game mechanics have to have meaning for your end user. The points and badges have to represent something larger.
- #30 You have to put yourselves into the shoes of your end user. Gamification will do nothing to improve engagement if it does not resonate with your audience. You absolutely have to know what motivates your audience to act. Build personas of your audience – what are their pain points? How can game mechanics improve the experience? What is it that they want?
- #31 Structure – there is order – you have clear direction and purpose. These motivations carry different weight depending on the specific audience and use case.
- #32 Reframe game mechanics to motivation mechanics. Instead of points and badges – think recognition and positive feedback. Instead of Levels – think of personal growth and progess. Instead of leaderboards – think of how to surface social reputation and status of each user among the community.
- #33 Sharepoint has various use cases – and for each use case – you have to think about the primary motivator for behavior. For collaboration, being socially valued is the number one motivation. So rewards need to focus on recognizing quality content contributions. Not just sharing content to earn points, but sharing content that is deemed valuable to the community. We do this by designing for when content receives a thumbs up or positive rating from peers, then the contributor earns more credit. This is a current use case we have with one of the nation’s largest oil companies whose employees are widely distributed across the globe. The goal is to better connect these employees and encourage them to share best practices and collaborate on problems encountered in the field.
- #34 I am also working with a multinational Fortune 500 technology corporation where Sharepoint is leveraged to deliver and manage employee learning videos. The business objective is to keep sales and marketing up to date on product knowledge. Game mechanics are used tomeasure progress towards long-term goals in areas of knowledge specialization. As employees complete more learning modules – it is reflected in their knowledge IQ which is surfaced on their profile as well as publicly to peers through an activity stream like the one shown here. Certain IQ thresholds enable sales and marketing employees to earn tangible rewards through employee perks program.
- #35 So game mechanics need to appeal to the Individual’s need for quantifiable progress – how much have they completed of the compliance training and how much more do they have to do? When it comes to compliance training – there is little intrinsic motivation for employees to engage. They want to just get it done and over with because it’s required for everyone and because it is boring. Here, learning is seen as more of a chore rather than personal growth. Compliance is all about completion –
- #36 We visualize this through mission progress where missions break down the steps of the compliance training to give a sense of progress along the way. Missions can also include a progress bar – not shown here – but sets expectations for how long compliance training will take before completed.In general, Sharepoint for a large global organization can become a black hole if content is not managed properly. Don’t just think of rewards as badges that appear as a result of activity – rewards can also guide activity. Missions like the one you see here can drive a sequence of behaviors. In Badgeville, missions can be tailored to surface the most relevant content based on the type of user role. So for Molly to earn the status as a document rockstar within her line of business, she needs to complete the following activities. And these requirements may differ per line of business.