This document outlines the port operations process for importing raw materials at Kakinada Port in India. It describes the current process, including creating purchase orders with overseas suppliers and appointing clearing and forwarding agents. Requirements for the process like authorization, legal compliance, and reporting are also listed. The document specifies how the requirements could be modeled in SAP, including organizational elements, mapping requirements to SAP, and identifying any gaps between requirements and standard SAP capabilities. Approval of the business process is noted at the end.

1. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
1. BUSINESS PROCESS SCOPE ...........................................................................................................................................................2
1. DESCRIPTION OF BUSINESS PROCESS FLOW..........................................................................................................................3
3. CLIENT REQUIREMENTS ..............................................................................................................................................................4
3.1 PROCESS REQUIREMENTS...................................................................................................................................................... 4
3.3 AUTHORIZATION REQUIREMENTS .........................................................................................................................................4
3.6 REPORTING REQUIREMENTS ............................................................................................................................................... 4
4. SPECIFICATION FOR IMPLEMENTATION IN SAP................................................................................................................4
4.1 DEFINITION OF SAP CONCEPTS................................................................................................................................................ 4
4.2 MODELING OF CLIENT REQUIREMENTS IN SAP......................................................................................................................4
4.2.1 Organizational elements used ............................................................................................................................................4
4.2.2 To-Be process flow description ..........................................................................................................................................5
4.2.3 Process flow chart....................................................................................................................................................................5
4.2.4 Change management issues......................................................................................................................................................5
4.2.5 Requirements mapping .............................................................................................................................................................5
4.2.5.1 Process ..................................................................................................................................................................................5
4.2.5.2 Printing...................................................................................................................................................................................5
4.2.5.3 Authorization..........................................................................................................................................................................5
4.2.5.4 Legal.......................................................................................................................................................................................5
4.2.5.5 Development...........................................................................................................................................................................5
4.2.5.6 Reporting................................................................................................................................................................................5
4.2.5.7 Interface.................................................................................................................................................................................5
5. REFERENCE........................................................................................................................................................................................5
6. GAP ANALYSIS .................................................................................................................................................................................5
7. BUSINESS PROCESS APPROVAL...................................................................................................................................................6
1. Business Process Scope
PORT OPERATIONS
Create > Change > Display
Page 1 of 6

2. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
1. Description of Business Process Flow
PORT OPERATIONS AT KAKINADA PORT
To meet the gap between Production and the Marketing requirement, we go for imports.
Once the management finalizes the quantity, we appoint the clearing & forwarding agent, surveyor
after following the procedure purchase procedure. The following screen shots explain the processes
involved. All Port Handling Operations with regard to imports of Raw Materials are dealt by
Commercial Department. Only products required for Marketing (Sales) are handled by Distribution
Department.
Creation of Bulk PO by Corporate Marketing on the overseas supplier subjected to release strategy by
Corporate Finance department.
Page 2 of 6
Supplier
Order type
Date of Purchase
Order
Pur.org Pur
group
Storage
Location
Plant

3. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
1. Description of Business Process Flow
PORT OPERATIONS AT KAKINADA PORT
To meet the gap between Production and the Marketing requirement, we go for imports.
Once the management finalizes the quantity, we appoint the clearing & forwarding agent, surveyor
after following the procedure purchase procedure. The following screen shots explain the processes
involved. All Port Handling Operations with regard to imports of Raw Materials are dealt by
Commercial Department. Only products required for Marketing (Sales) are handled by Distribution
Department.
Creation of Bulk PO by Corporate Marketing on the overseas supplier subjected to release strategy by
Corporate Finance department.
Page 3 of 6
Supplier
Order type
Date of Purchase
Order
Pur.org Pur
group
Storage
Location
Plant

4. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
3. CLIENT Requirements
3.1 Process Requirements
3.2 Printing requirements
3.3 Authorization requirements
User specific.
3.4 Legal requirements
Fertilizer License, Financial Status, Registration under VAT etc.
3.5 Development
3.6 Reporting requirements
As per attached sheet
3.7 Interface requirements
4. Specification for Implementation in SAP
SAP Definitions if applicable
4.1 Definition of SAP concepts
A top level Conceptual Understanding of the relevant SAP Model that would influence the above mentioned Business Process
4.2 Modeling of CLIENT requirements in SAP
How will the CLIENT Requirements gets addressed in the above described SAP model
To be process mapping
 With reference to AS-IS process, how it will be mapped in SAP
 Whether all requirements are met in SAP
 If certain requirements are not met with standard SAP, identify this as GAP
 To-be Process chart if applicable
4.2.1 Organizational elements used
(List the organizational elements proposed to be used during the process. E.g., whether
separate company code will be needed for an EOU?)
Page 4 of 6

5. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
4.2.2 To-Be process flow description
(Describe process flow in To-Be scenario)
4.2.3 Process flow chart
4.2.4 Change management issues
(This is for ‘Organization Change Management’ – List the changes identified in the process
mapping. E.g. with purchase order release strategy, the document will have to be released in
R/3 by the Materials Manager. In AS-IS scenario, the manager used to sign the PO. Releasing
the document in the system would be an additional activity)
4.2.5 Requirements mapping
(Check whether the requirements listed by client can be mapped in standard SAP. If those are
not available in standard SAP, then those are to be listed as ‘Gaps’)
4.2.5.1 Process
4.2.5.2 Printing
4.2.5.3 Authorization
4.2.5.4 Legal
4.2.5.5 Development
4.2.5.6 Reporting
4.2.5.7 Interface
5. Reference
Process No Process Description
Links to CLIENT process If applicable (any external
reference process
number, e.g. from ISO/
FDA etc.)
6. Gap Analysis
Gaps Approach**
List the requirements which cannot be
mapped with standard SAP
**Identify that there is a needed business function that cannot be accommodated by SAP. Mention System
modification that needs to be done- at a higher level, any future enhancements which might address the requirement
Page 5 of 6

6. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
7. Business Process Approval
By Date Comments
Page 6 of 6

7. Process code :
GFCL-SD-013 Business Blueprint
Sales & Distribution
Project - Pragathi
Process Owner : D. DAVID GEORGE
Consultant (EID) RAJASEKHAR
Consultant (CFL) ANANDAN
Coreteam Member : KVS CHITTI
A. SRINIVASA RAO
Title : Port Operations Version : 1.0 Date : 29.06.2006
7. Business Process Approval
By Date Comments
Page 6 of 6