SAP SD Business Blueprint

ASAP Business Blueprint
Sales & Distribution

Table of Contents
1. Objective & Methodology
2. Scope
3. AS – IS Vs TO - BE
4. Summary
5. Organizational Structure
6. Master Data
7. Business Scenarios
Sale from C & F to Export market (Distribution Plant)
Sale from C & F to Domestic Market (Distribution Plant)
Inter Company Transactions
Trading
Third party process
Cash sales & Rush order
Return of Goods
8. Key Data Structure – Master Data
9. Pricing Procedure
Pricing for direct customers (Bulk drugs)
Pricing for distributors
Special pricing for institutions
10. Free goods
11. Material determination
12. Credit management
13. Revenue Account determination
14. Batch Management
15. Output Determination
16. Text Determination
17. Customer Material Information Record
18. Route Determination
19. Availability Check
20. Incompletion Log
21. Sales Information System

OBJECTIVE:
A Business Process Workshop (BPW) was held with the key users of Sales &
Distribution and the entire Implementation team of SAP. Over these discussions, the
Implementation Team has developed a high degree of process understanding. During
the BPW, various business scenarios have been discussed that needs to be addressed
in SAP. The purpose of this report is to confirm the understanding of these business
scenarios and to effectively map these business requirements, which will form the basis
for development or configuration activity.
This document would provide the way forward during the Realization phase, where these
processes will be configured in the SAP System.
METHODOLOGY
Broadly, the Methodology that has been followed is ASAP Methodology, with a few
changes to suit this particular Project.
The Project began with the Documentation of the Business Process. This was submitted
and is being followed by all members of this team as a reference.
For the Business Blueprint, the reference document was BPD and inputs from the team
members. These business processes were initially discussed with the team members
and a Gap Analysis was made. This Gaps document details the Gaps between the
existing Crescent Pharmaceuticals ltd Systems and the requirements of the same.
SCOPE
SALES & DISTRIBUTION
The complete Sales organization structure and Master data as well as the business
processes will be included in the scope of the project.
This project will include the following business processes of Sales & Distribution.
 Export sales
 Domestic sales
From C&F (Distribution Plant) to Customers
 Inter company Sales
 Third Party Sales

 Sales Returns
 Credit Management
 Availability Check
 Reports
 Trading
 Rout Determination
AS – IS Vs TO - BE
Business Process Mapping into SAP
Customer Inquiry
Inquiry is a customer’s request to the
company that they provide a quotation or
sales information without obligation. An
enquiry can relate to materials or services,
conditions and if necessary delivery dates.
The sales area that accepts the inquiry
becomes responsible for further
processing. A customer enquiry comprises
one or more items that contain the quantity
of a material or service that the customer
asked for. The total quantity of an inquiry
item can be subdivided between the
schedule lines in different amounts and
relevant delivery dates.
In SAP we can create Customer Inquiry
(Sales Document types) by using Decode
VOV8 and sales document type ‘IN’
Quotation
Quotations are created when a customer
has an informed sales query. The customer
wants to know, for example, how much a
certain quantity of a product will cost and
when it will be available for shipping.
In SAP we can create Quotation (Sales
Document types) by using T.Code VOV8
and sales document type ‘QT’
Contract
Customer contracts are outline customer
agreements that display when sales
materials are sold within a certain time
period.
Scheduling Agreements are the part of
contracts where the contract will be based
on the particular quantity and particular
In SAP we can create Contracts (Sales
and sales document type
‘CQ’.
Scheduling agreements can be done by
using the sales document type ‘DS’

time period.
Sales Order
During sales order processing, the system
carries out monitoring the sales
transactions, checking for availability,
transferring requirements to materials
Requirement planning (MRP), scheduling
the delivery, checking credit limits and
creating printed or electronically
transmitted
documents (confirmations, and so on)
In SAP we can create Sales Order (Sales
and sales document type ‘OR’
Delivery
Outbound delivery supports all shipping
activities including picking, packing,
transportation and goods issue. During the
outbound delivery process, shipping-
planning information is recorded, status of
shipping
Activities are monitored and
Data accumulated during shipping
processing is documented. When the
outbound delivery is created, the shipping
activities, such as picking or delivery
scheduling, are initiated, and data that is
generated during shipping processing is
included in the delivery.
In SAP we can create Delivery by using
Delivery document types by using T.Code
0VLK and document type LF for out bout
delivery
Billing
Billing invoices are created against sales
orders issued for products shipped, credit
and debit memos, proforma invoices and
rebates. Deliveries, which are carried out
on the basis of sales orders, are invoiced to
the customer. If no complaints are made
about the delivery, the business transaction
is considered complete from the sales point
of view.
In SAP Billing can be created by using
Billing document types by using the
T.Code VOFA and billing document type
F1 - order related billing
F2 - Delivery related billing
F5 - Proforma invoice for
sales order
F8 – Proforma invoice for
Delivery
Credit-Debit Memo
Credit memo: A sales document created on
the basis of a customer complaint. This
reduces receivables in Financial
Accounting.
Debit memo: A sales document created on
In SAP Credit – Debit Memo’s can be
created by using T.Code VOV8 and Sales
Document types
G2 - Credit memo
L2 - Debit memo

the basis of a customer complaint. This
increases receivables in Financial
Accounting.
Credit memos are created for various
reasons (for example, because of defective
goods or because you have overcharged a
customer). Similarly, you may need to
create a debit memo, if, for example, you
have not charged the customer enough.
When you create a credit or debit memo,
you can refer to an invoice or a credit
memo
Request.
Pricing Condition
The term pricing is used broadly to
describe the calculation of prices (for
external use by customers or vendors) and
costs (for internal purposes, such as cost
accounting). Conditions represent a set of
circumstances that apply when a price is
calculated. For example, a
Particular customer orders a certain
quantity of a particular product on a certain
day. The variable factors here - the
customer, the product, the order quantity,
and the date - determine the final price the
customer gets.
In SAP the total Pricing conditions can be
created by creating a pricing procedure in
which we will be creating condition
records. The condition technique refers to
the method by which the system
determines prices from information stored
in condition records. This can be done by
using T.Code
V/08 - Pricing Procedure
V/06 – Condition Types
VK11 – Maintaining Condition
Records
Credit Management
Credit Management enables to minimize
the credit risk by specifying a specific credit
limit for your customers.
In SAP Credit Management can done by
maintaining Credit Groups, assigning the
same to the sales document and delivery
document or the same can be maintained
by defining Automatic credit control.

Returns Processing
Returns documents are created when the
customer wants to return damaged goods
or goods that were delivered on a trial
basis. The returns document can be
created with or without reference to the
sales order. When the returned goods
arrive back at your warehouse, you then
create a returns delivery, which refers to
the returns document you already created.
The goods issue posted for the return
delivery records the inward movement of
the goods into your own stock.
In SAP we can create Returns Processing
(Sales Document types) by using T.Code
VOV8 and sales document type ‘RE’
Customer Master Data
The data on business partners with whom
Crescent Pharma has a business
relationship is kept in master records.
Master records contain all data necessary
for processing business transactions. A
customer master record is created when
you start a business relationship with a new
customer.
In SAP General Customer Master Data
will be maintained by using T.Code XD01
(With Integration of FI)
Material Master Data
Material Master Data is the Master Data of
all the material types and material available
with the company, which will be maintained
separately.
In SAP Material Master Data will be
maintained by MM
module with Integration of SD. Sales and
distribution data in a material master
record is defined for a specific sales
organization and distribution channel. The
delivering plant, the assignment to the
sales group, grouping terms for price
agreements and sales texts, for example,
are included in sales and distribution data.
The fact that a material is linked to a
distribution channel allows the material to
be sold with different conditions through
the various distribution channels. Sales
and distribution data is divided into data
that depends on the sales organization
and data that depends on the plant
Sale from Plant to Export market
In this process the sales will be done only
to the International market with reference to
the Inquiry from the customer for the
particular Bulk Drug.
In SAP as this company is only selling to
the particular customer the process will be
similar to the regular process.

Sale from Plant to Domestic Market
In this process the sales will be done to the
total customers of Domestic Market with
the reference of either the Inquiry from the
customer or the Sales Order given by the
customer.
In SAP the total process can be carried
out by using the regular process i.e.
Inquiry, Sales Order, Delivery and Billing.
Inter Company Transactions
In this process the stock will be supplied to
the customer from the different plant
belonging to the same company, as the
stock manufactured with other plant of the
same company.
In SAP the process can be carried out by
creating an Internal customer and
completing the Inter company settings.
Trading
In this process the stock will be purchased
from vendor and marketed with company
In SAP the same process will be
maintained by MM module.
Third party process
In this process the stock will be directly
supplied to the customer from the Vendor
and the Billing to the customer will be
raised by the company.
In SAP the Settings of the same process
will be done by MM module. For SD in this
process only sales order and billing (after
verification) will be done.
SUMMARY
INTRODUCTION
The motto of this Business Blueprint document is to serve as conceptual base plan for
the entire SD module for Crescent Pharmaceuticals Ltd. This Blueprint is resultant of
documenting all the inputs gathered from all the team members by scheduling meetings.
This document shows the business requirements in detail and serves as the basis for
organization, configuration and development activities.
BUSINESS OVERVIEW
Crescent Pharmaceuticals ltd is one of the upcoming Indian pharmaceutical with
turnover exceeding 150 crores & it is amongst the fastest growing players in Indian
pharmaceuticals market. Crescent pharmaceuticals is leading in therapy segments like
Anti Hypertensive/ Anti Diabetic & critical care where company was able to make a

mark in the market by giving the medication as per the requirement of the Customer.
Crescent Pharmaceuticals is also one of leading exporters & has major presence in
Bulk Drug segment in world’s major markets like USA, Europe, UK, and Singapore.
Company has a strong R & D department to introduce the newer segment of drugs,
which will be introduced into the market for the first time in the world market. Crescent
Pharma has a strong marketing field that are going all out to make company a biggest
player in the cardio diabetic segment and general market.
ORGANIZATION STRUCTURE
(A) SALES ORGANIZATION
The sales organization is an organizational unit within logistics that structures the
company according to its sales requirements.
The following Sales Organizations will be created for the Project Crescent
Pharmaceuticals Ltd.
SALES ORGANIZATION DESCRIPTION
ZCPP Pharma Sales Org
ZCPE Export Sales Org
 Here, we define Sales Organization, which is an organizational unit that sells and
distributes products, negotiates terms of sale, and is responsible for sales
transactions.
Crescent Pharmaceuticals Pvt ltd has 2 sales organizations in between 2 company
codes.
o Company code Pharma look at only the domestic sales as a Crescent
Pharma sales organization.
o Company code Bulk Drugs look after the Export Market as Bulk drugs
sales organization

(B) DISTRIBUTION CHANNEL
The distribution channel represents the channel through which salable materials or
services reach customers.
The following three Distribution Channels will be created for Project Crescent
Pharmaceuticals Ltd.
DISTRIBUTION
CHANNEL
DESCRIPTION
ZP Whole Sales
ZI Institutional Sales
ZE Exports
 A distribution channel is a channel through which materials or services reach
customers.
Crescent pharmaceuticals pvt limited has divided the domestic market in to two
channels as.
a. Wholesale Channel
b. Institutional Channel.
c. Exports Channel.
a. Wholesale Channel:
This is major channel where goods are supplied to customers.
b. Institutional channel:
This distribution channel we specifically use for supplying critical care drugs & heart
care medicines to institutions like Govt.& private Hospitals corporate hospital chains.
c. Exports Channel:
This distribution channel we specifically use for supplying Bulk Drugs to international
market.

(C) DIVISION
The following divisions will be created for Project Crescent Pharma.
DIVISION DESCRIPTION
ZP Pharma
ZM Impulse
ZB Bulk Drugs
 A division is a product group that can be defined for a range of products.
Crescent Pharmaceuticals pvt Ltd products are divided in to 3 divisions.
a. Pharma
b. Impulse
c. Bulk Drugs
(D) SALES OFFICES
An organizational unit in a geographical area of a sales organization.
The following Sales Offices will be created for Project Crescent Pharma.
SALES OFFICE DESCRIPTION
ZCPS South Sales Office
ZCPW West Sales Office
ZCPE East Sales Office
ZCPN North Sales Office
 The geographical aspects of the organization in business development and sales
are defined as Sales Offices.
(E) SALES GROUP
An organizational unit that performs and is responsible for sales transactions.
The following Sales Groups will be created for Project Crescent Pharmaceuticals
Ltd.

SALES GROUPS DESCRIPTION
ZCP1 PHARMA
ZCP2 IMPULSE
ZCP3 BULK DRUGS
(F) SHIPPING POINTS
The following Shipping Points will be created for Project Crescent Pharmaceuticals
Ltd.
PLANT
SHIPPING
POINT
DESCRIPTION
1000 1100 Shipping – Hyd
2000 2100 Shipping – Chg
3000 3100 Shipping – Chn
4000 4100 Shipping – Hyd -Dis
1000 1200 Shipping – Hyd – Rtns
 The shipping point is the top level in the organization for shipping.
 A delivery is always initiated from exactly one shipping point. Thus, all items of a
delivery belong to one shipping point. Groups of deliveries also belong to exactly
one shipping point.
(F) LOADING POINTS
The following Loading Points will be created for Project Crescent Pharma
PLANT
SHIPPING
POINT
LOADING
POINT DESCRIPTION
1000 1100 01 Manual
1000 1100 02 Pallet
2000 2100 03 Manual
2000 2100 04 Pallet
3000 3100 05 Manual
3000 3100 06 Pallet
 Loading point is a place where goods are loaded from a shipping point. It is a
subdivision of a shipping point.

(H) SALES AREA
The following Sales Areas will be created for Project Crescent Pharma.
SALES
ORG
DESC
DISTR.
CHAN
NEL
DESC
DIVI
SIO
N
DESC
ZCPP Pharma sales org ZW Wholesales ZP Pharma
ZCPP Pharma sales org ZW Wholesales ZM Impulse
ZCPP Pharma sales org ZI Intuitional ZP Pharma
ZCPP Pharma sales org ZI Intuitional ZM Impulse
ZCPE
Bulk drugs sales
org
ZE Exports ZB Bulk drugs
 A sales area is defined as the combination of Sales Organization, Distribution
Channel and Division.
MASTER DATA
CREATE CUSTOMER MASTER RECORD
All the companies / distributors / institutions to whom the products of Crescent
Pharmaceutical ltd., are serviced are created as customers in SAP.
The C&F Agents who are providing their services to the company by way of
delivering the goods to the customers are maintained as Forwarding Agents in
SAP.
The data of the customer / Forwarding Agent is recorded in Customer Master
Record which is the basis for all sales and financial related transactions. It
represents the data relevant to the entity being dealt with.
The data maintained for a Customer in Customer Master Record is divided into
three types
 General data.
 Company specific i.e. Company code related data.
 Sales area related data.

Inputs
 New Customer / Forwarding Agents details
 Modification of existing Customer / Forwarding Agents details
The process will be managed in SAP as follows
 The customer master will be maintained centrally for SD and FI purposes
using transaction XD01 and FD01 / VD01 respectively. Customer numbers
will be generated internally.
The following Classifications of customers will be created
 Class A Customers
 Class B Customers
 Class C Customers
 Specific inputs from finance view will be detailed on the reconciliation account,
receipt of payment modes, terms and the credit limit. Also information like
House Bank for receipt of payment from the customer. Receipt payment
method, planning group etc. will be entered.
 One authorization profile will be created for maintaining the customer master for
all fields in finance view.
 The new customer master record will be created and / or the changes will be
recorded.
CONFIGURATION
CUSTOMER ACCOUNT GROUPS / PARTNER FUNCTIONS
 When creating a customer master record, we must specify an account group.
 We use the account group to determine:
o The field selection (optional / mandatory / display / suppress)
o Number ranges to be triggered for the customers while creation of master
records
o Whether the customer numbers to be generated internally or given
automatically
o Partner functions that the customer is going to perform
o And the partners associated with the customers while doing any business
transactions

Sale from Plant to export market
For New Inquires
 After the creation of an Inquiry and quotation (pre-sales activities), the customer
will shows his willingness to take delivery of the products from the company,
quantity-based contracts with the new customers from overseas market.
 A Quantity contract contains target quantity of the products with relevant
prices.
 The release order will be created as per customer requirement and
subsequently billing to be done.
 Payment terms are decided well in advance and dunning charges are applied in
case of failure of payment within the agreed period.
Business Process
For Existing Contracts
 A typical contract entered with the existing customer contains targeted quantities
with pre-agreed prices.
 The release order will be created as per customer requirement and
subsequently billing to be done.
Business Process
Create
Inquiry
Create
Quotation
Create quantity
contract
Create
Release Order
Create
DeliveryCreate Billing
doc
Quantity
contract
Create release
order
Create
outbound dlv
Creating billing
document

CREATION OF QUANTITY CONTRACT
An agreement that a customer will order a certain quantity of a product during a
specified period.
The customer fulfils the contracts by placing sales orders against it these sales orders
are known as release orders or call offs.
The quantity contract takes place after quotation but before an order. They are mainly
used to limit the quantity in demand by the customer and to offer special pricing.
Generally quantity contracts are used when the demand for a material is greater than
the available supply, and the business has to implement measures to limit he supplied
quantity evenly between its customers for this material. The contract contains basic
quantity and price information but no schedule of specific delivery dates and quantities.
CREATION OF RELEASED ORDER
A quantity contract is created with transaction code VA41 and subsequent release
orders are made with reference to this contract in VA01.
After the release orders are generated, delivery and billing happen.
Reporting Requirement
 List of items with qty. already released against different release orders of a contract.
 Cumulative invoice status quarterly/half yearly/annually against the contract.
 Billing status customer wise / Business Area wise.
 Payment receipt status customer wise/Business Area wise.
 Payment outstanding status customer wise/Business Area wise.
Quantity Contract
Sales doc type Item category group Item category
QC NORM KMN
Process: OR  LF  F2
Create
Contract
Release
Order 2
Release
Order 1 Billing

Scheduling Agreements
Sales doc type Item category group Item category
DS NORM LKN
Sale from Plant to Domestic Market
Business Process
 In this business scenario, we create a sales order for the domestic customers as
per the customer’s requirement.
 In here, we carry out a different price other than the price for Export customers.
 Payment terms are decided well in advance and dunning charges are applied in
case of failure of payment within the agreed period.
Flow Chart
Inter Company Transaction
Business Process:
In this Business process the customer places an order to the company for General
Medicines due to lack of stock, the company passes a purchase order to an other
company code of bulk drugs, which belongs to the same company and delivers the
material to the customer, and raises an inter company billing to the Ordered company,
then the ordered company raises an invoice to the customer.
Create sales
order
Create
outbound
Delivery
Create billing
doc
Print billing
doc

Flow Chart
1.Order type for Inter company billing should be defined.
Order Type Billing type
OR IV
Create Sales
order with ref
to PO recd
Print Billing
Document
Create
Outbound
Delivery
Create Billing
Document
Send us 100 Boxes
of tablets
Plant 1000 Plant 2000
Order
Invoice
Delivery
Inter company
Billing

2.Orgnizational units should be assigned with the plant.
Supply from Bulk drugs to Pharma (Delivering company).
Sales Org Distrin. Channel Division Plant
ZCPP ZW ZP 1000
ZCPP ZW ZM 1000
ZCPP ZI ZP 1000
ZCPP ZI ZM 1000
ZCPP ZW ZP 2000
ZCPP ZW ZM 2000
ZCPP ZI ZP 2000
ZCPP ZI ZM 2000
3.Internal customer number should be assigned with the sales organization.
The internal customer number should be assigned with the Ordering companies
Sales organization.
a. If Pharma is received an Order from the customer
4.Condition Record should be maintained the T.Code is VK11
Process: OR  LF  F2  IV
Sale from C&F Depot to Distributors
Business Process
 Depot is a place where there is no Manufacturing activity. Goods are stored at
Depot and from here they will be delivered / sold to the Customers. This
scenario covers sale from the C&F depots to distributors and institutions spread
across South India.
 Company has maintained C&F depots in all the four states where the company
sales offices are setup to monitor the sales of particular state.
 Sales Order is created to represent Customer’s requirement in the System.
 Sales Order will determine the respective Price, free goods if any, check for
material availability etc.
Sales Organization Internal Customer
ZCPP Internal Customer number

Flow Chart
Trading Business
Business Process
Marketing other Company’s products
Company will market other company’s products with our distribution network, to reduce
the cost and the manpower.
In here, the trading materials are injectables, gelatin cap’s for the capsules.
Create Sales
order
Create depot
invoice
Create
outbound
delivery
Create Billing
document

Third Party
Business Process:
In the third party order processing the Company gets the orders from the customer and
the purchase order passes to the third party vendor who delivers the goods to the
customer and bills the Company.
After verification, Company raises the bill to its customers for the material supplied by
the third party.
While creating the third party with Material type HAWA for trading goods we should take
the item category group as BANS.
Material Type Item Category group Item category
HAWA BANS TAS
Send us
injectables
ORDER

Cash Sale Process
Business Process
In this process the customer pays the money and picks the material immediately.
In this process, the sales order output is Invoice.
Rush Order Process
Business Process
Rush Order and Cash Sales more or less same. In the Rush Order processing the
customer places the order and collects the items immediately or we ship the materials
immediately. However we only invoice the customer.
Return Of Goods
Business Process:
Return of goods from the wholesaler / Institutions
 Returns are created when Wholesalers or institutions return the stocks to the
company.
 Returns scenario is only applicable for sales to domestic market.
Cash Sale
order
Output
Invoice
InvoiceAutomatic
Delivery
Rush
Order
InvoiceAutomatic
Delivery

Flow Chart
VA01 VL01N VF01
Key Data Structure for Sales and Distribution
CONTRACT / SALES ORDER / RELEASE ORDER DOCUMENT TYPES
ZCPP – Crescent Pharma Ltd.
ZCPE – Crescent Bulk Drugs Ltd.
Sales Document
Type
Description
Document
Category
IN Standard Inquiry A
ZIN Inquiry ZCPE A
QT Standard Quotation B
ZQT Quotation ZCPE B
Sales
Order
BillingDelivery
Return
Order
Credit
Memo
Return
Delivery
Normal Sales
Order
Processing
Return
Processing

OR Standard Order C
ZOR Order ZCPE C
BV Cash Sales C
RO Rush Order C
QC Quantity Contract G
ZQC Quantity Contract ZCPE G
DS Sheduling Agreements E
ZDS Sch. Agrmnts ZCPE E
G2 Credit Memo Request K
ZG2 Cr. Memo Req. ZCPE K
L2 Debit Memo Request L
ZL2 Deb. Memo Req. ZCPE L
RE Return Order H
ZRE Return Order ZCPE H

NUMBER RANGES FOR DOCUMENT TYPES
Sales
Document
Type
No Range
Code From To
IN X1 30000000 30000100
QT X2 30000101 30000200
OR X3 30000201 30000300
BV X4 30000301 30000400
RO X5 30000401 30000500
QC X6 30000501 30000600
DS X7 30000601 30000700
G2 X8 30000701 30000800
L2 X9 30000801 30000900
RE Y1 30000901 30001000
ZIN Y2 30001001 30001100
ZQT Y3 30001101 30001200
ZOR Y4 30001201 30001300
ZQC Y5 30001301 30001400
ZDS Y6 30001401 30001500
ZG2 Y7 30001501 30001600
ZL2 Y8 30001601 30001700
ZRE Y9 30001701 30001800
ASSIGN SALES AREA TO SALES DOCUMENT TYPE
SALES
ORG
DISTRIBUTIOIN
CHANNEL
DIVISI
ON
SALES
DOCUMENT
TYPE
DESCRIPTION
ZCPP ZI ZP IN
InquiryZCPP ZI ZM IN
ZCPE ZE ZB ZIN
ZCPP ZI ZP QT
QuotationZCPP ZI ZM QT
ZCPE ZE ZB ZQT

ZCPP ZW ZP OR
Sales Order
ZCPP ZW ZM OR
ZCPP ZI ZP OR
ZCPP ZI ZM OR
ZCPE ZE ZB ZOR
ZCPP ZI ZP QC
Quantity
Contract
ZCPP ZI ZM QC
ZCPE ZE ZB ZQC
ZCPP ZI ZP DS
Sch. Agrmnts
ZCCP ZI ZP DS
ZCPE ZE ZB
ZDS
ZCPP ZW ZP
G2
Credit Memo
Request
ZCPP ZW ZM G2
ZCPP ZI ZP G2
ZCPP ZI ZM G2
ZCPE ZE ZB ZG2
ZCPP ZI ZP L2
Debit Memo
Request
ZCPP ZI ZM L2
ZCPP ZW ZP L2
ZCPP ZW ZM L2
ZCPE ZE ZB ZL2
ZCPP ZI ZP RE
Return Order
ZCPP ZI ZM RE
ZCPP ZW ZP RE
ZCPP ZW ZM RE
ZCPE ZE ZB ZRE
ITEM CATEGORY GROUP
Item Category Group Description
NORM Standard Item
BANS Third party

ITEM CATEGORY ASSIGNMENT
Sales
Document
Type
Item
Category
Group
Usage
Higher Level
Item
Category
Item
Category
Description
IN NORM -- AFN Inquiry Item
ZIN NORM -- AFN Inquiry Item
QT NORM -- AGN Quotation Item
ZQT NORM -- AGN Quotation Item
OR NORM -- TAN Standard Item
ZOR NORM -- TAN Standard item
OR NORM FREE TAN TANN
Standard Free of
charge Item
ZOR NORM FREE TAN TANN
Standard Free of
charge Item
OR BANS TAS Third party
ZOR BANS TAS Third party
QC NORM -- KMN Qty.
Contract ItemZQC NORM -- KMN Qty.
Contract ItemRE NORM REN Returns
ZRE NORM REN Returns
DS NORM -- LKN Sch. Agrmnt
ZDS NORM -- LKN Sch. Agrmnt
CS NORM BVN Cash sales
CS NORM FREE BVNN
Cash sales free
goods
RO NORM TAN Rush order
RO NORM FREE TANN
Rush order free
goods

MAINTAIN SCHEDULE LINE CATEGORY
Item
Category
MRP
Type
Schedule Line
Category
Description
AFN ND AT Inquiry Schedule Line
AGN ND BN No MRP
TAN M1 CP Deterministic MRP
TAN M2 CP Deterministic MRP
TAN P1 CP Deterministic MRP
TAN P2 CP Deterministic MRP
TAN PD CP Deterministic MRP
TAD - CD Without Delivery
TNN PD CP Deterministic MRP
LKN M1 CP Deterministic MRP
LKN M2 CP Deterministic MRP
LKN P1 CP Deterministic MRP
LKN P2 CP Deterministic MRP
LKN PD CP Deterministic MRP
TAB - CB Ind. Purchase Order
BVN M1 CP Deterministic MRP
BVN M2 CP Deterministic MRP
BVN P1 CP Deterministic MRP
BVN P2 CP Deterministic MRP
BVN PD CP Deterministic MRP
DLN - CN No MRP
TAQ M1 CP Deterministic MRP
TAQ M2 CP Deterministic MRP
TAQ P1 CP Deterministic MRP
TAQ P2 CP Deterministic MRP
TAQ PD CP Deterministic MRP

COPY CONTROL - SALES DOCUMENT TO SALES DOCUMENT
Target
Sales
Document
Description Source
sales
Document
Description
QT Standard Quotation IN Standard Inquiry
ZQT Standard Quotation ZCPE ZIN Standard Inquiry ZCPE
OR Standard Order QT Standard Quotation
ZOR Standard Order ZCPE ZQT Standard Quotation ZCPE
RE Returns OR Standard Order
ZRE Returns ZCPE ZOR Standard Order ZCPE
G2 Credit Memo Request OR Standard Order
ZG2 Credit Memo Request ZCPE ZOR Standard Order ZCPE
L2 Debit Memo Request OR Standard Order
ZL2 Debit Memo Request ZCPE ZOR Standard Order ZCPE
G2 Credit Memo Request G2 Credit Memo Request
ZG2 Credit Memo Request ZCPE ZG2 Credit Memo Request ZCPE
L2 Debit Memo Request L2 Debit Memo Request
ZL2 Debit Memo Request ZCPE ZL2 Debit Memo Request ZCPE
OR Standard Order OR Standard Order
ZOR Standard Order ZCPE ZOR Standard Order ZCPE
DELIVERY Document Types
Delivery
Document
Type
Description
Document
Category
LF Outbound Delivery J
ZLF Outbound Delivery ZCPE J
LR Returns Delivery T
ZLR Returns Delivery ZCPE T

NUMBER RANGES FOR DELIVERYDOCUMENTS
Delivery
Document Type
Number Range
Code From To
LF Z5 30001801 30001900
ZLF Z6 30001901 30002000
LR Z7 30002001 30002100
ZLR Z8 30002101 30002200
COPY CONTROL FROM SALES DOCUMENT TO DELIVERY DOCUMENTS
Target
Document
Description
Source
Document
Description
LF Outbound Delivery OR Standard Order
ZLF Outbound Delivery ZCPE ZOR Order ZCPE
LF Outbound delivery BV Cash sales
LF Outbound delivery RO Rush order
LR Returns Delivery RE Returns
ZLR Returns Delivery ZCPE ZRE Returns ZCPE
LR Returns Delivery RO Rush order returns
Billing Doc Types
Billing
Document
Type
Description
F2 Invoice
ZF2 Invoice
RE Credit for Returns
ZRE Credit for Returns
G2 Credit Memo
ZG2 Credit Memo
L2 Debit Memo
ZL2 Debit Memo
LG Credit Memo List

ZLG Credit Memo List
LR Invoice List
ZLR Invoice List
LS Cancel Invoice List
ZLS Cancel Invoice List
S1 Invoice Cancellation
ZS1 Invoice Cancellation
JX Excise Invoice India
ZJX Excise Invoice India
F8 Performa Invoice for Delivery
ZF8 Performa Invoice for Delivery
IV Inter Company Billing
NUMBER RANGES FOR BILLING DOCUMENT TYPES
Billing
Document
Type
Number Range
Code From To
F2 B1 30002301 30002400
RE B2 30002401 30002500
G2 B3 30002501 30002600
L2 B4 30002601 30002700
LG B5 30002701 30002800
LR B6 30002801 30002900
LS B7 30002901 30003000
S1 B8 30003001 30003100

JX B9 30003101 30003200
F8 C1 30003201 30003300
IV C2 30003301 30003400
ZF2 C3 30003401 30003500
ZRE C4 30003501 30003600
ZG2 C5 30003601 30003700
ZL2 C6 30003701 30003800
ZLG C7 30003801 30003900
ZLR C8 30003901 30004000
ZLS C9 30004001 30004100
ZS1 A3 30004101 30004200
ZJX A4 30004201 30004300
ZF8 A5 30004301 30004400
ASSIGN INVOICE LIST TYPE TO EACH BILLING DOCUMENT TYPE
Billing
Type
Description
Invoice
List
Type
Description
F2 Invoice LR Invoice List
ZF2 Invoice ZLR Invoice List
RE Credit for Returns LG Credit Memo List
ZRE Credit for Returns ZLG Credit Memo List
G2 Credit Memo LG Credit Memo List
ZG2 Credit Memo ZLG Credit Memo List
L2 Debit Memo LR Invoice List
ZL2 Debit Memo ZLR Invoice List
LG Credit Memo List - -
ZLG Credit Memo List - -
LR Invoice List - -
ZLR Invoice List - -
LS Cancel Invoice List - -
ZLS Cancel Invoice List - -
S1 Invoice Cancellation LR Invoice List
ZS1 Invoice Cancellation ZLR Invoice List
JX Excise inv India
ZJX Excise inv India
F8 Performa Invoice - -
ZF8 Performa Invoice - -
IV Inter Company Billing LR Invoice List

COPY CONTROL FROM SALES DOCUMENT TO BILLING DOCUMENT
Target
Billing
Document
Description
Source
Sales
Document
Description
F2 Invoice OR Standard Order
ZF2 Invoice ZOR Standard Order
F2 Invoice QC Quantity Contract
ZF2 Invoice ZQC Quantity Contract
RE Credit for Returns RE Return Order
ZRE Credit for Returns ZRE Return Order
G2 Credit Memo G2 Credit Memo Request
ZG2 Credit Memo ZG2 Credit Memo Request
L2 Debit Memo L2 Debit Memo Request
ZL2 Debit Memo ZL2 Debit Memo Request
IV
Inter Company
Billing
OR Standard Order
COPY CONTROL DELIVERY DOCUMENT TO BILLING DOCUMENT
Target
Billing
Document
Description
Source
Delivery
Docume
nt
Description
F2 Invoice LF Delivery
ZF2 Invoice ZLF Delivery
F8 Proforma Invoice for Invoice LF Delivery
ZF8 Proforma Invoice for Invoice ZLF Delivery
JX Excise Invoice India LF Delivery
ZJX Excise Invoice India ZLF Delivery

COPY CONTROL - BILLING DOCUMENT TO BILLING DOCUMENT
Target
Billing
Document
Description
Source
Billing
Document
Description
G2 Credit Memo Request F2 Invoice
ZG2 Credit Memo Request ZF2 Invoice
L2 Debit Memo Request F2 Invoice
ZL2 Debit Memo Request ZF2 Invoice
LR Invoice List F2 Invoice
ZLR Invoice List ZF2 Invoice
LS Invoice List Cancellation F2 Invoice
ZLS Invoice List Cancellation ZF2 Invoice
S1 Invoice Cancellation F2 Invoice
ZS1 Invoice Cancellation ZF2 Invoice
LG Credit Memo Invoice List G2 Credit Memo
ZLG Credit Memo Invoice List ZG2 Credit Memo
LR Invoice List G2 Credit Memo
ZLR Invoice List ZG2 Credit Memo
LS Invoice List Cancellation G2 Credit Memo
ZLS Invoice List Cancellation ZG2 Credit Memo
LR Invoice List L2 Debit Memo
ZLR Invoice List ZL2 Debit Memo
LS Invoice List Cancellation L2 Debit Memo
ZLS Invoice List Cancellation ZL2 Debit Memo
S1 Invoice Cancellation L2 Debit Memo
ZS1 Invoice Cancellation ZL2 Debit Memo
LG Credit Memo Invoice List RE Credit for Returns
ZLG Credit Memo Invoice List ZRE Credit for Returns
LR Invoice List S1 Invoice Cancellation
ZLR Invoice List ZS1 Invoice Cancellation
LS Invoice List Cancellation S1 Invoice Cancellation
ZLS Invoice List Cancellation ZS1 Invoice Cancellation
JX Excise Invoice F2 Invoice
ZJX Excise Invoice ZF2 Invoice

COPY CONTROL - BILLING DOCUMENT TO SALES DOCUMENT
Target
Sales
Document
Description Source
Billing
Document
Description
G2 Credit Memo Request F2 Invoice
SZG2 Credit Memo Request ZF2 Invoice
L2 Debit Memo Request F2 Invoice
ZL2 Debit Memo Request ZF2 Invoice
Pricing procedure
Crescent Pharma need to allocate Price to the finished product and semi-finished
product relevant for selling directly to the customer. A pricing mechanism needs to be
arrived at for carrying out the activity.
Pricing is used broadly to describe the calculation of prices (for external use by
customers or vendors) and costs (for internal purposes, such as cost accounting). The
system is required to carry out automatic pricing based on certain conditions.
General Explanation :
Pricing is directly derived from the various conditions, which represent a set of
circumstances that apply when a price is calculated. When a particular customer orders
a certain quantity of a particular product on a certain day. The variable factors here - the
customer, the product, the order quantity, the date - determine the final price the
customer gets. The information about each of these factors can be stored in the system
as master data. This master data is stored in the form of condition records.
The primary job of a pricing procedure is to define a group of condition types in a
particular sequence. The pricing procedure also determines:
 Which sub-totals appear during pricing
 To what extent pricing can be processed manually
 Which method the system uses to calculate percentage discounts and
surcharges
 Which requirements for a particular condition type must be fulfilled before the
system takes the condition into account

A condition type is a representation in the system of some aspect of Crescent’s daily
pricing activities. For example, one can define a different condition type for each kind of
price, discount or surcharge that occurs in business transactions.
Customer Pricing Procedure: We specify the customer determination procedure in the
customer master record for each sales area.
Document Pricing Procedure: We specify the document pricing procedure for each
sales document type.
Determine the Pricing Procedure: we allocate the customer determination procedure
and the document pricing procedure to a pricing procedure within a sales area.
In SAP, pricing procedure is structured through condition techniques, this section
describes the elements with in the Condition technique. Each main elements of pricing
that is Base Price, Taxes (Sales Tax etc) freight, discount & rebates are defined as
separate condition types which are proposed in the Sales orders.
Elements used in the Condition Technique:
Condition tabels, Access Sequence, Condition types, Pricing Procedure
MAINTAIN PRICING
Procedure Description Copy from Description
ZCPL01 Std Pri.Procedure RVAA01 Standard
ZCPE01 Pri. Proc Exp RVAA01 Standard

Pricing Procedure for Domestic Operations : ZCPL01
Ste
p
Cnt
r
C.Type Description Fr
om
To M
nl
Md
t
Sta
t
P
r
n
t
Subt
otal
Reqt Alt
C.T
y
Alt
C.
BV
Act
Key
Accr
10 - ZCPO Price - - X - 2 - - ERL
20 Gross Price X 1 2
30 ZCMD Material Discount 20 X 2 ERS
40 ZCCD Customer Discount 20 X 2 ERS
50 Discount Amount 30 49
60 ZCTF 100% Free Goods X 55 28 ERS
70 ZCPF Freight X 4 2 ERF
80 Net Value 3 2
90 ZWST Tax X 10 16 MWS
100 Total X A 4
110 ZCCD Cash Discount X 9 11
120 Total X A 4
130 ZCRS Cost B 4
140 Profit Margin 11
Pricing Procedure for Export Operations : ZCPE01
Ste
p
Cnt
r
C.Type Description Fr
om
To M
nl
Md
t
Sta
t
P
r
n
t
Subt
otal
Reqt Alt
C.T
y
Alt
C.
BV
Act
Key
Accr
10 - ZEPO Price - - X - 2 - - ERL
20 Gross Price X 1 2
30 ZEMD Material Discount 20 X 2 ERS
40 ZECD Customer Discount 20 X 2 ERS
50 Discount Amount 30 49
60 ZEPF Freight X 4 2 ERF
70 Net Value 3 2
80 ZEST Tax X 10 16 MWS
90 Total X A 4
100 ZERS Cost B 4
110 Profit Margin 11

CONDITION TYPES
Condition Type For Condition
Type Code
Proposed
(P)
Manual (M) Print Reqt.
Base Price ZCP0 Y Y Y
Cash Discount ZCCD Y Y Y
Material Discount ZCMD Y Y Y
Customer Discount ZCCD Y Y Y
100% Free goods ZCTF X X X
Freight ZCPF Y Y Y
Tax ZWST Y N Y
Inter Company Billing. ZI01
Cost ZCPC Y N N
CREATION OF BASE PRICE
 Base Price for each material can be created using the transaction code VK11.
 Base price will be set at Plant and Material level using transaction VK11.
 The base price can have a validity date. Base price can be changed manually as
and when there is a change in the base price.
DEFINE CUSTOMER PRICING PROCEDURE
Determines which pricing procedure the system should apply when creating a sales
document for the customer. A pricing procedure determines the type and sequence of
conditions that the system uses for pricing in, for example, a sales order.
Customer Pricing
procedure
Description Copy from Description
1 Std 1 Standard
DEFINE DOCUMENT PRICING PROCEDURE
Document Pricing Procedure Description
A Standard
Q Quantity Contract

ASSIGN DOCUMENT PRICING PROCEDURE TO ORDER TYPE
Sales Doc
Types
Description Doc Price
Proc
Description
QC Quantity Contract Q Quantity
ContractOR Standard Order A Standard
CR Credit Memo Request A Standard
DR Debit Memo Request A Standard
ZQC Quantity Contract Q Quantity
ContractZOR Standard Order A Standard
ZCR Credit Memo Request A Standard
ZDR Debit Memo Request A Standard
ASSIGN DOCUMENT PRICING PROCEDURE TO BILLING TYPE
Billing Doc Types Description Doc Pricing Proc Description
F2 Invoice A Standard
L2 Debit Memo - -
G2 Credit Memo - -
LG Credit Memo List - -
LR Invoice List - -
ZF2 Invoice A Standard
ZL2 Debit Memo - -
ZG2 Credit Memo - -
ZLG Credit Memo List - -
ZLR Invoice List - -
PRICING PROCEDURE DETERMINATION
Sales
Org
Dist
Chann
el
Divisio
n
Doc
Pricing
Proc
Cust.
Pricing
Proc
Pricing
Proc
Descripti
on
Conditi
on
Type
Descriptio
n
ZCPP ZW ZP A 1 ZCPL01 Standard
JUSCO
ZCP0 Basic Price
ZCPP ZW ZM A 1 ZCPL01 Standard
JUSCO
ZCP0 Basic Price
ZCPP ZI ZP Q 1 ZCPL01 Standard
JUSCO
ZCP0 Basic Price
ZCPP ZI ZM Q 1 ZCPL01 Standard
JUSCO
ZCP0 Basic Price
ZCPE ZE ZB A 1 ZCPE01 Standard ZCP0 Basic Price

DEFINE PRICING BY ITEM CATEGORY
 Pricing for each item category: Here, we define the item categories for which
pricing should be carried out and whether the item value should be taken into
account when determining the total value of a sales document.
 Pricing data when copying (document flow): Via the document flow, we define
how the SAP System should handle the automatically determined and manually
entered conditions when copying sales documents and billing documents.
 Considering the cost: When processing a sales document, the SAP System can
determine the cost for each item. The cost refers to the costs of procurement or
production of goods. It is an important indicator for costing a profit margin for the
sales of goods.
Item Category Description Pricing
AFN Inquiry Item X
AGN Quotation Item X
TAN Standard Item X
TAD Service X
TNN Free of charge Item -
KMN Qty. Contract Item X
LZN Sch. Agreement Item X
TAB Ind. Purchase Order X
BVN Cash Sale Item X
PVN Item Proposal -
DLN Standard Item without Order X
TAQ Extent Delivered X
COST DETERMINATION FOR ITEM CATAGORY
 Carry out pricing: Indicates whether the system automatically carries out pricing
at the item level
 Determine cost: Indicates whether, during pricing, the system determines the cost
(stock value) of a sales document item.

Item Category Description Carry out
Pricing
Determine Cost
AFN Inquiry Item X X
AGN Quotation Item X X
TAN Standard Item X X
TAD Service X X
TNN Free of charge Item - X
KMN Qty. Contract Item X X
LZN Sch. Agreement Item X X
TAB Ind. Purchase Order X X
BVN Cash Sale Item X X
PVN Item Proposal - -
DLN Standard Item without Order X X
TAQ Extent Delivered X X
Free Goods
Business Process
In this Business process Crescent pharmaceuticals will provide syrengeous as a free
goods along with the medicines purchased by the customer every time. There are two
functionalities are there with Free goods, i.e. inclusive and exclusive, where here we will
be using only exclusive.
We should maintain R100 condition type for the 100% discount in the pricing procedure
to get the free goods item on 100% free of charge and copied into as ZR10.
Free goods determination will be happens as follows
  
 =
Sales area Document
Pricing
procedure
Customer
pricing
procedure
Free goods
determine
procedure
Free goods
determination

We should maintain Condition record VBN1 for exclusion.
The item category will be determine as a free goods as follows
+ +
+ =
1.Condition table should be maintained with the T.Code V/N2
2.Condition type should be maintained – NA00
3.Access sequence should be maintained.
4. Maintain Free goods procedure – NA0001
5.Free goods determination should be activated
Here the procedure should be assigned with the followings. The T.Code is V/N6.
S.Org Dis.Channel Division Doc.PP Cust.PP Free Goods
Procedure
ZCPP ZW ZP 1 A NA0001
ZCPP ZW ZM 1 A NA0001
ZCPP ZI ZP 1 A NA0001
ZCPP ZI ZM 1 A NA0001
6.Item category for free of goods determination.
Sale doc type Item cat grp Item Usage Item cat hig lv
itm
Item cat
OR NORM FREE TAN TANN
7.Control pricing for free goods item category.
Item Item category Control
Main Item TAN A – Pricing Standard
Free Item TANN B-Pricing for free goods 100% discount
Sales document
type OR
Item Category
Group (NORM)
Item Usage
as FREE
Item category –Higher
level item category TAN
Free goods Item category
TANN

8.Condition type for 100% discount should be maintained.
Condition type - R100 (100% discount)
9.Maintain pricing procedure for pricing
10.Maintain condition record, T.Code is VBN1
Material Determination
Business Process
In this Business Process Crescent Pharmaceuticals is used to swap material
automatically from one product for another product due to some specific
reasons.
Configuration
The configuration of Material Determination Procedure as follows.
 We should maintain Material determination procedure by using the procedure
A00001 by copying in to ZA0001. The Material Determination Procedure should
be assigned with the condition type A001 copied as ZA01.
Procedure Description
(SAP STD.)A00001 Material Determination
ZA0001 Material Determination
 This Procedure should be assigned to the sales document type, T.code OV14
Sales document type Mat.Det.Procedure
OR ZA0001
Sales Order
with
standard
material
Delivery
with the
swapping
material
Billing with
swaped
material
Swapping
Material

 We should maintain condition type by using the condition type A001copying in to
ZA01.
 We should maintain the condition record by using the T.code VB11 for the
standard material and for the swapping material.
 We should maintain the substitute reason by using the T.code OVRQ. The
substitute reason Contains
Column:- This indicates whether to print the name or the number of the original
material on the order confirmation, or the substitution material’s name or number.
Warning:- If it set, will indicate a warning message that a material determination
is about to take place.
Strategy:- This is used to promote if the substitution
Should be automatic or via pop up box for selection.
Outcome:- This indicator is used to decide whether or
the proposed item should automatically replace the existing material or if it
should be displayed as a sub item in the sales order. This substitute reason
should maintain in the VB11’s reason column.
The item categories of Material determination
Substitute item Item category Item.cat.group
Outcome-A Standard item TAX NORM
Sub item TAPS NORM
Strategy –A Substitute item TAN NORM
CREDIT MANAGEMENT
Business Process
 Credit Management is a process by which the company can minimize the credit
risk by defining specific credit limits for customers, and hence by implementing
credit management, company can take the financial pulse of a customer or
group of customers, identify early warning signs, and enhance the credit-related
decision-making.
 The master data for those customers whose credit you wish to monitor is
created in both Sales and Distribution and Financial Accounting. You determine
how high a customer’s credit limit is to be when creating this data.
Application of Credit Management for the company:

 To enable the credit management, customers are classified into different
categories.
 This classification is done on the bases of their payment history and will only be
used for credit management.
Customer
Classification
Risk category
A Low Risk
B Medium Risk
C High Risk
D New Customer
Business process flowchart:
N
Within the Limit
Limit
Exceeds
Y
Credit
Release
Create Sales Order
Credit
Check
Reject Sales Order
Create Customer Credit
Master Data
Create Outbound Delivery
Picking / Packing
Post Goods Issue
Create Billing

REVENUE account Determination
The system will post entries in the billing documents automatically to the relevant G/L
accounts. To do this, it must first carry out account assignment. It can be done
depending on the following elements:
 Chart of accounts.
It is a classification scheme consisting of a group of general ledger (G/L)
accounts.
 Customer Account assignment group.
A group of customers will be assigned to account numbers.
 Material account assignment group.
A group of materials will be assigned to account numbers.
 Account key.
Key that identifies different types of G/L accounts.
The account key enables the system to post amounts to certain types of
revenue account.
 Condition type.
 GL accounts.
A structure that records value movements in a company code and represents
the G/L
account items in a chart of accounts.
 Sales organization.

APPLI
CHART OF
ACCOUNTS
S.ORG
CUST
ACCOUNT
ASSIGNMENT
GROUP
MATERIAL
ACCOUNT
ASSIGNMENT
GROUP
ACCOUNT
KEY
C.TYPE
GL
ACCOUNT
V INT ZCPP CD MT ERS KOFI
V INT ZCPP CD MT ERF KOFI
V INT ZCPP CD MT ERL KOFI
V INT ZCPP CD MT MWS KOFI
V INT ZCPP CD MF ERS KOFI
V INT ZCPP CD MF ERF KOFI
V INT ZCPP CD MF ERL KOFI
V INT ZCPP CD MF MWS KOFI
V INT ZCPE CE MF ERS KOFI
V INT ZCPE CE MF ERF KOFI
V INT ZCPE CE MF ERL KOFI
V INT ZCPE CE MF MWS KOFI
CAAG : CD : DOMESTIC REVENUE CE : FOREIGN REVENUE
MAAG : MT : TRADING GOODS MF : FINISHED GOODS
Batch Management
In Crescent Pharmaceuticals Ltd., all the materials are been maintained with
specific Batch Numbers and starting from the Raw Material upto outgoing
material in every stage these batches are very important
There are various reasons for this:
 Legal requirements (for example, the guidelines set out by GMP (Good
Manufacturing Practice) or regulations on hazardous material
 Defect tracing, callback activities, and regression requirement
 The need for differentiated quantity-and value-based Inventory Management (for
example, due to heterogeneous yield/result qualities or varying constituents in
Production.
 Differences in usage and the monitoring thereof in materials planning in SD and
Production.
 Production or procedural requirements (for example, settlement of material
quantities on the basis of different batch specifications).

Flow Chart:
Output Determination
Output is a form of media from a business to one of its business partner.
In the Crescent pharma we used to determine output for all kinds of objects like sales
activities sales documents, delivery documents and billing documents. We can
determine output, we can process output and we can send output.
The purpose of implementing the output control in Crescent Pharma is to print the
Header details like logo of the crescent pharma and address of the crescent pharma,
item details like Material number, order quantity in an invoice and to communicate with
the business partners or the customers.
Configuration
1.Maintain condition table
Create Batch
Determination
Procedure
Create Condition Table
& Access sequence for
SD and Assign table to
Access Seq.
Create
Strategy type
for SD
Create Batch Search
Procedure and
Allocate SD Search
procedure / Activate
Check.
Maintain Batch
Master Data in
VCH1
Activate
Automatic Batch
Determination in
SD
Batch Master Data has to be
maintained in “VCH1” with
condition type as configured In this sales organization,
Distribution channel , Division,
sales Document type and
Search procedure should be
mapped and “check batch”:
must be activated
In material master data “sales:
General /Plant view, batch
management should be activated.

2.Define Output types
3. Maintain access sequences
4.Assign Output type to Partner function
The Application V – Sales and Distribution
Output Type Description Media Partner Function
AF00 Inquiry 1(Print Media) SP
AN00 Quotation 1(Print Media ) SP
BA00
Order
confirmation
1(Print Media) SP
KO00 Contracts 1(Print Media ) SP
RD03 Cash Sale 1(Print Media) SP
LP00 Sch. agreement 1(Print Media ) SP
KRML Credit process 1(Print Media ) KM
JEXC Excise Invoice 1(Print Media SP
5. Maintain Output Determination Procedure
Output Procedure Description
V05000 Inquiry output
V06000 Quotation output
V10000 Order Output
V07000 Scheduling Output
V10001 Cash sale Output
V08000 Contract Output
6. Assignment of Output Determination Procedure
Allocate Sales document header
Sale doc type Procedure Output
IN V05000 AF00
QT V06000 AN00
OR V10000 BA00
BV V10001 RD03
CQ V08000 KO00
DS V07000 LP00

Assignment sales document item
Item category Item output procedure
AFN V05000
AGN V06000
TAN V10000
KMN V08000
LKN V07000
Output determination for Billing
2. Define condition types
3. Maintain access sequence
4. Assign Output to partner functions
RD00 Invoice 1(Print Media) BP
FKIV Inter company 1(Print Media ) PY
5. Maintain Output determination Procedure
V10000 Billing output
V40000 Inter company output
6.Assign Output determination Procedure
Billing type Procedure Output
F2 V10000 RD00
IV V06000 FKIV
Output Determination for Exports
2.Define Output types
3. Maintain access sequences

4.Assign Output type to Partner function
The Application V – Sales and Distribution
ZAF00 Inquiry 1(Print Media) SP
ZAN00 Quotation 1(Print Media ) SP
ZBA00
Order
confirmation
1(Print Media) SP
ZKO00 Contracts 1(Print Media ) SP
ZLP00 Sch. Agreement 1(Print Media ) SP
ZKRML Credit process 1(Print Media ) KM
ZJEXC Excise Invoice 1(Print Media SP
5. Maintain Output Determination Procedure
ZV0500 Inquiry output
ZV0600 Quotation output
ZV1000 Order Output
ZV0700 Scheduling Output
ZV1001 Cash sale Output
ZV0800 Contract Output
6. Assignment of Output Determination Procedure
Allocate Sales document header
Sale doc type Procedure Output
ZIN ZV0500 ZAF00
ZQT ZV0600 ZAN00
ZOR ZV1000 ZBA00
ZBV ZV1001 ZRD03
ZCQ ZV0800 ZKO00
ZDS ZV0700 ZLP00
Assignment sales document item
Item category Item output procedure
ZAFN ZV0500
ZAGN ZV0600
ZTAN ZV1000
ZKMN ZV0800
ZLKN ZV0700

Output determination for Billing
2. Define condition types
3. Maintain access sequence
4. Assign Output to partner functions
ZRD00 Invoice 1(Print Media) BP
ZFKIV Inter company 1(Print Media) PY
5. Maintain Output determination Procedure
ZV1000 Billing output
ZV4000 Inter company output
6.Assign Output determination Procedure
Billing type Procedure Output
ZF2 ZV1000 ZRD00
ZIV ZV0600 ZFKIV
Text determination
Text forms a basic and essential need within document processing. Using text
determination, we can automatically copy a text line from one text object to
another, for ex: from a customer master record to a sales document.
Text determination (in sales and distribution) has the following text objects:
Customer
 Central texts
 Accounting texts
 Text concerning the contact persons
 Sales and distribution texts
Sales document
 Header texts
 Item texts

Delivery
 Header texts
 Item texts1
Billing document
 Header texts
 Item texts
Customer Material Information Record
Customer Information is information on a Capsule or a Tablet that applies to a specific
customer; it’s a customer’s information on the Tablets or Capsules. Crescent can record
this customer specific information for a Tablet or Capsule in a customer – material
information record.
The data in the customer information record is the highest priority when master data is
copied into SAP.
Create
Text Type
Text Objects
For example
Customer, Info
recd, Pricing
Cond. Sales
Doc., Delivery,
Billing Document
Create Access
Sequence
Permitted Text
Objects
Text Objects Belongs to
Customer or Document
Create Text
Determination
Proc.
Account
Group SP,
SH Text Det.
Proc.
Doc. Type or
Text Det.
Proc.
Customer Document
Text ID Description
maintenance
Maintenance

Customer information record is the highest level of data the system copies into the sales
order as far as absorbing data relevant to the specific combination of customer and
material that u have.
To create a customer information record the T.code is VD51.
The procedure should be as
1.Should give the customer number
2.Sales organization
3.Distribution Channel.
The information should be as follows
1.In the material column we should give the name of a Tablet or Capsule from
the Crescent pharma’s side.
2.In the Customer material column, the information should be of the customer.
Route determination
Business Process
 Route Determination is a process whereby company can assign a specific route with
transportation legs using different shipment types and carriers. Normally, it is
automatically proposed for each sales document item in the sales order.
 Following are the factors on which Route Determination is based:
Define Mode of Transport
No. Mode of Transport
01 Road
02 Sea
03 Air
 Here, we define mode of transport used in the business.
Departure
Zone
Shipping
Point
Shipping
Country
Shipping
Conditions
from
Customer
Transportati
on-ion
group from
material
Destination
Zone
Weight group (Optional)
ne

Define Shipping Type
No. Shipping Type No. Mode of Transport
01 Truck 01 Road
02 Ship 02 Sea
03 By Air 03 Air
 Here, we define shipping types, which are actual vehicles used to transport the
materials.
Define Transportation Connection Points
Points Description
Hyderabad Hyderabad, South, India
Banglore Banglore, South, India
Chennai Chennai, South, India
Cochin Cochin, South, India
Mumbai Mumbai, West, India
Ahmedabad Ahmedabad, West, India
Silchar Silchar, East, India
Kolkatta Kolkatta, East, India
Delhi Delhi, North, India
Chandigarh Chandigarh, Noth, India
Singapoor Singapoor
Newyork Newyork
Zurick Zurick
London London
 Transportation connection points define points where transportation types connect
or where a transportation types crossed the border.
Define routes
Route Description
001 Hyderabad – Banglore
002 Hyderabad – Chennai
003 Hyderabad – Cochin
004 Hyderabad – Mumbai
005 Hyderabad – Ahmedabad
006 Hyderabad – Kolkatta
007 Chennai – Hyderabad
008 Chennai – Banglore

009 Chennai – Delhi
010 Chennai – Kolkatta
011 Chandigarh – Delhi
012 Chandigarh – Kolkatta
013 Chandigarh – Hyderabad
014 Chennai – Newyork
015 Chennai – Singapoor
016 Chennai – Zurick
017 Chennai – London
 In this activity, we define the routes with its associated route stages and
transportation connection points.
Define Transportation Zone
Country Transportation Zone Description
IN 01 Region – South
IN 02 Region – North
IN 03 Region – West
IN 04 Region – East
IN 05 Region – Exports
 In this activity, we define transportation zones according to country and depending
on the business requirement. Transportation zones represent delivery recipient
(ship-to party) regions.
Assign Departure Country / Zone to Shipping Point
SHIPPING
POINT
DESCRIPTION CTRY ZONE DESC.
1100 Sh. Pt Plant 1000 IN 01 Region – South
1100 Sh. Pt Plant 1000 IN 02 Region – North
1100 Sh. Pt Plant 1000 IN 03 Region – West
1100 Sh. Pt Plant 1000 IN 04 Region – East
2100 Sh. Pt Plant 2000 IN 02 Region – North
3100 Sh. Pt Plant 3000 IN 05 Region – Exports

 In this activity, we assign countries and transportation zones that we have defined
earlier for each shipping point.
Define Transportation groups
No. Transportation Group
0001 Container
0002 Truck
 Here, we specify the transportation groups defined in sales/plant data of the
material master record. The transportation group is copied into the delivery item.
Define Shipping Conditions from Customer
No. Shipping Condition
01 As soon as possible
02 Standard
03 Just in Time
04 Immediately
 The shipping conditions are defined in the customer master record in the sales
data for each sale area. The SAP system copies the shipping condition into the
sales document header.
 Shipping point determination can only be carried out by the SAP system if a
shipping condition is contained in the sales document.
AVAILABILITY CHECK
For every item of a sales order or delivery, the SAP system checks availability if the
appropriate configuration is set in sales order processing and shipping. The availability
check procedure depends on several factors and varies according to the configuration.
Define Checking Groups
Checking
Groups
Description
02 Individual Requirements
03 Batch Requirements

Define Material Block for other users.
Checking Group Initiator for Material Block
Code Description Code Description
A Order
B Delivery
C Reservation Material
A Order
B Delivery
C Reservation Material
Define Scope of Availability Check
Material Description Plant
Availab
ility
Check
Description
FERT Finished Product 1000 02 Individual Requirements
FERT Finished Product 1000 03 Batch Requirements
HAWA Trading Goods 1000 02 Individual Requirements
HAWA Trading Goods 1000 03 Batch Requirements
ROH Raw Material 1000 02 Individual Requirements
ROH Raw Material 1000 03 Batch Requirements

Carry OutControlfor Availability Check
Av.Ch Description
Check.
Rule
Checking Rule
A Order
B Delivery
AE Make to Order
A SD Order
B SD Delivery
AE Make to Order
Define Procedure by Requirements Class
Req.
Class
Description
Avail.
Check
Req.
41
Order/Delivery
Requirements
Define Procedure for each Schedule line category
Sch.line
Category
Description
Avail.
Check
Req.
BP
MRP (Material
Requirement Plan)
Determine Procedure for delivery item category
Del. Item
Category
Description
Avail.
Check
DLN
Standard Item
Delivery
Check
Availability

Incompletion Log
In this scenario you define when a sales document or sales activity should be regarded
as incomplete and how the system should respond when you create a document.
The system can make an entry in the incompletion log for the following data:
 Sales document header data
 Sales document item data
 Sales document schedule line data
 Sales activity data
 Partner data in sales documents, deliveries and sales activities
 Delivery header data
 Delivery item data
Define Incompleteness Procedures
In this activity, we define the incompleteness procedures that should apply to the
various incompleteness objects.
Incompletion Group Incompletion Procedures
Group Description
Inc.
Proc.
Description
A Sales - Header 10 Inquiry / Quotation
A Sales - Header 11 Standard Order
A Sales - Header 12 Out line Agreements
A Sales - Header 14 Credit Memo
A Sales - Header 15 Debit Memo
A Sales - Header 18 Contracts
A Sales - Header 41 Delivery Order
B Sales – Item 20 Standard Item
B Sales – Item 21 Credit/Debit Memo Item
B Sales – Item 22 Sched. Line Agreement Item
B Sales – Item 23 Quantity Contract Item
C Sales - Sch. Line 30 General Sch. Line

C Sales - Sch. Line 31 Sched.Line w/PurReq.
G Delivery – Header K0 Outbound Delivery 1
G Delivery – Header K1 Min. Outbound Dely
G Delivery – Header K2 Inbound Delivery 1
G Delivery – Header K3 Inbound Delivery 2
H Delivery - Item L0 Outb. Dely Item 1
H Delivery - Item L1 Min. delivery item
H Delivery - Item L2 Inb. Dely Item 1
H Delivery - Item L3 Replicate dely item
SALES INFORMATION SYSTEM
REPORTS GENERATIONS
Reports can be generated in SD module from Sales Information System (SIS), which
have a standardized interface and similar basic functionality. SIS is based on
information structures. These statistics tables contain transactional data from the
different applications. This data is constantly collected and updated by the System.

Sales Information System is one of the components of Logistics Information
System
The Logistics Information System (LIS) currently consists of information systems for the
following logistics applications
 Sales & Distribution
 Inventory Controlling
 Purchasing
 Shop Floor Control
 Plant Maintenance
 Quality Management
Sales
Information
Systems
Purchasing
Information
Systems
Inventory
Controlling
Shop Floor
Information
Systems
Quality
Management
Information
Systems
Plant Maintenance
Information
Systems
PLANNING FORECASTING
EARLY WARNING SYSTEM
LOGISTICS INFORMATION LIBRARY
LIS
LOGISTICS INFORMATION
SYSTEM

S & D Process Flow
REPORTS TO BE REQUIRED FOR Crescent Pharmaceuticals Ltd.
 List of items with qty. already released against quantity contract.
 Cumulative invoice status quarterly/half yearly/annually against the contract.
 Billing status customer wise/Business Area wise.
 Payment receives status customer wise/Business Area wise.
 Payment outstanding status customer wise/Business Area wise.
 List of Invoice with R.O. (Statements of Items and quantity released against up-to
date Release Order) of the contract.
 Daily Stock Statement. (Customized report)
 Report for the status of all Documents (Sales Orders, Deliveries, Invoices) –
Customized report
M
A
T
E
R
I
A
L
S
M
A
N
A
G
E
M
E
N
T
P
R
O
D
U
C
T
I
O
N
P
L
A
N
N
I
N
G
S
A
L
E
S
I
N
F
O
R
M
A
T
I
O
N
S
Y
S
T
E
M
Pre Sales
Inquiry - IN
Quotation - QT
Order - OR
Delivery - LF
Picking
Free of Charge Delivery
Free of Charge
SubsequentDelivery
Shipment
Shipping
Sales
Returns
Contract
Scheduling
Agreement
Goods Issue
Billing
Financial Accounting Accounting
Document
Credit / Debit
Memo
Invoice – F2

Standard Transaction Codes to be used are:
MCTA: Customer analysis
MCTC: Material Analysis
MCTE: Sales Organization Analysis
MCTI: Sales Employee Analysis
VA05: Display list of Sales/Release Order (Area Wise)
VA05: Display list of Sales/Release Order (Month/Year Wise)
VF04: Display Billing Due List (Month/Year Wise)
VC/2: Sales Summary (Area Wise / Month/Year Wise)
V.02: Display list of incomplete orders (Area /Year/Month Wise)
SDV3: Display list of complete orders (Area /Year/Month Wise)
VF06: Create background processing of Billing (Batch Billing)
F.35: Credit Master Sheet (Customer Wise)
PARAMETERS USED FOR SIS:
o Customer Statistical Group:
Customer stat. Group Description
1 `A’ group
2 `B’ group
o Material Statistical Group
Material stat. Group Description
1 `A’ Material group
2 `B’ Material group
The Following rules are used for Sales Information Structure:
In Indian Automobiles we are following the rules for updating the data of the sales
documents into SIS. They are
UPDATING RULES DESCRIPTION
1 Sales doc. Delivery doc. Billing doc.
2
Return order, Return delivery, Credit
Memo

401
Third party: Sales Document,
Delivery, billling document,
402
Return order, Return Delivery, Credit
memo
403
Deliveries where preceding doc. Is
purchase order
404
Returns deliveries where preceding
doc. is purchase order

Gaps
1. Billing document’s output should be as fallowing.
Sl.No. Material Quantity Rate Amount
Sub Total
Tax
Shipping Cost
Total
Discount
Grand Total
Crescent Pharmaceuticals Ltd
Crescent
Pharmaceuticals Ltd
Plot No. 143/21
Habsiguda, Hyderabad
500026
Ph: 040 23239526/32
quiry@crescentpharma.com
www.crescentpharma.com
INVOICE
Invoice No.
Due DateTerms
Date
Bill To / Ship To
Customer Information
Ship Date Ship Via Tracking
Thank you for your business and we hope you have a good day

2. In Sales Analysis reports, crescent needs the report territory wise
3. Report showing all the open documents

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